Proposal Coordinator and Content Manager | Full-time | Remote
Chronicle Heritage, Phoenix, AZ, United States
Company Profile
Chronicle Heritage is a solution-driven heritage consulting firm that prides itself on employing the best cultural resource management professionals in the industry. We place an emphasis on supporting our clients’ needs, fostering new technologies that advance our industry, and leveraging those advancements toward the management of non-renewable cultural resources. Chronicle Heritage prioritizes professional development within the framework of innovation and forward thinking to encourage career advancement and research development.
Job Description We are seeking to hire a full-time Proposal Coordinator to assist our teams across all our offices in submitting proposal responses from start to finish and be involved in other marketing- or production-related tasks when needed. The Proposal Department (Dept. Team) consists of Proposal Coordinators and dedicated Subject Matter Experts. The role ensures that proposal teams have reliable access to accurate company information required for proposals, vendor registrations, and compliance documentation. This position regularly collaborates with the Marketing, Sales, Operations, and Compliance Departments during proposal development and is primarily responsible for proposal production and ensuring adherence to companywide processes.
Hire Type:
Full-time (hourly)
Schedule:
40 hours, Monday–Friday (flexible schedule)
Location:
Remote: work from home, occasional request to report to local office as business needs
Responsibilities
50% – Proposal Coordination & Proposal Production Support
Draft proposal documents, complete forms accurately, collate SME input, insert content from the knowledge library, perform formatting and copy-editing review, assemble and package the final deliverable
Identify RFx requirements and create proposal plans
Schedule status and review meetings to meet internal and external deadlines
Coordinate communication across teams in different departments (Administrative, Copy Editing, etc.)
35% – Maintain proposal content systems and repositories
Lead the management, and maintenance the firm’s proposal content libraries
Maintain and improve templates in coordinate with the Production Manager to ensure proposal materials meet formatting, quality, and submission standards.
15% – Proposal Compliance Support
Maintain centralized repository of administrative data, including corporate vendor/supplier information, business registrations, and
Track renewal dates for company documentation used in proposals,
Coordinate with internal stakeholders to ensure content is accurate and up to date
Required Qualifications
Bachelor’s degree in communications, marketing, business administration, or related field (or equivalent experience).
3+ years of experience working on proposals for professional services industries with a preference for cultural resources or environmental services
Advanced knowledge and experience with Microsoft Office Suite
Outlook: creating emails, attaching files to messages, creating appointments/invitations and changing them as needed, using reminders, flagging messages according to importance, moving emails between folders
Teams: chat one-on-one and in general channels for collaboration (messaging and video), navigating folders and files
Word: formatting documents to a template, creating documents, dynamic page layouts (section or page breaks), applying styles, text formatting, comments and track changes, inserting images and bookmarks, fields, creating/modifying/filling tables, table of contents/references/page navigation, create graphs and charts, printing setup, saving as PDF or different file formats
Excel: data recording, table filtering/sorting, formulas, charts and graphs, formatting, custom filter
PowerPoint: formatting to a template, master slides, applying styles, fonts, or colors, inserting graphics, images, and tables
Proficient to advanced knowledge and experience with Adobe Acrobat Pro
Proficient with Content Management Systems (CMS) and Salesforce
Preferred Skills
Bachelor’s degree
Familiarity with InDesign, Photoshop, Illustrator, or FileMaker,
Experience working in marketing, copy editing
Excellent communication skills
Self-directed
High attention to detail and accuracy with strong formatting/editing skills
Strong organizational skills with the ability to manage multiple priorities
Flexible to an ever-changing work environment and priorities
Strong work ethic
Creative problem solver
Proactive in anticipating work requirements
Works well independently and in teams
Excellent interpersonal skills
Positive attitude
Physical And Mental Requirements And Work Environment
Some work is performed primarily in an indoor environment and requires sustained sitting and use of fingers, hands, and arms to operate a computer and perform keyboard entry of data or document preparation (or equivalent with accommodation). Must also be able to operation standard office equipment (phone, copy machine, FAX machine, etc.)
Additional Information Chronicle Heritage offers a great benefits package and huge growth potential. Pay will be commensurate with experience and bonuses may be offered for exceptional performance. Our benefits package includes health, dental, and vision insurance, a 401(k) plan with employer matching, paid time off (PTO), telecommuting and mentorship programs for career growth.
Chronicle Heritage is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
Chronicle Heritage complies with the Americans with Disabilities Act (ADA) and considers reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. EEO/AA/M/F/Veteran/Disabled. If you require assistance with submitting the application, please contact accommodations@chronicleheritage.com.
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Job Description We are seeking to hire a full-time Proposal Coordinator to assist our teams across all our offices in submitting proposal responses from start to finish and be involved in other marketing- or production-related tasks when needed. The Proposal Department (Dept. Team) consists of Proposal Coordinators and dedicated Subject Matter Experts. The role ensures that proposal teams have reliable access to accurate company information required for proposals, vendor registrations, and compliance documentation. This position regularly collaborates with the Marketing, Sales, Operations, and Compliance Departments during proposal development and is primarily responsible for proposal production and ensuring adherence to companywide processes.
Hire Type:
Full-time (hourly)
Schedule:
40 hours, Monday–Friday (flexible schedule)
Location:
Remote: work from home, occasional request to report to local office as business needs
Responsibilities
50% – Proposal Coordination & Proposal Production Support
Draft proposal documents, complete forms accurately, collate SME input, insert content from the knowledge library, perform formatting and copy-editing review, assemble and package the final deliverable
Identify RFx requirements and create proposal plans
Schedule status and review meetings to meet internal and external deadlines
Coordinate communication across teams in different departments (Administrative, Copy Editing, etc.)
35% – Maintain proposal content systems and repositories
Lead the management, and maintenance the firm’s proposal content libraries
Maintain and improve templates in coordinate with the Production Manager to ensure proposal materials meet formatting, quality, and submission standards.
15% – Proposal Compliance Support
Maintain centralized repository of administrative data, including corporate vendor/supplier information, business registrations, and
Track renewal dates for company documentation used in proposals,
Coordinate with internal stakeholders to ensure content is accurate and up to date
Required Qualifications
Bachelor’s degree in communications, marketing, business administration, or related field (or equivalent experience).
3+ years of experience working on proposals for professional services industries with a preference for cultural resources or environmental services
Advanced knowledge and experience with Microsoft Office Suite
Outlook: creating emails, attaching files to messages, creating appointments/invitations and changing them as needed, using reminders, flagging messages according to importance, moving emails between folders
Teams: chat one-on-one and in general channels for collaboration (messaging and video), navigating folders and files
Word: formatting documents to a template, creating documents, dynamic page layouts (section or page breaks), applying styles, text formatting, comments and track changes, inserting images and bookmarks, fields, creating/modifying/filling tables, table of contents/references/page navigation, create graphs and charts, printing setup, saving as PDF or different file formats
Excel: data recording, table filtering/sorting, formulas, charts and graphs, formatting, custom filter
PowerPoint: formatting to a template, master slides, applying styles, fonts, or colors, inserting graphics, images, and tables
Proficient to advanced knowledge and experience with Adobe Acrobat Pro
Proficient with Content Management Systems (CMS) and Salesforce
Preferred Skills
Bachelor’s degree
Familiarity with InDesign, Photoshop, Illustrator, or FileMaker,
Experience working in marketing, copy editing
Excellent communication skills
Self-directed
High attention to detail and accuracy with strong formatting/editing skills
Strong organizational skills with the ability to manage multiple priorities
Flexible to an ever-changing work environment and priorities
Strong work ethic
Creative problem solver
Proactive in anticipating work requirements
Works well independently and in teams
Excellent interpersonal skills
Positive attitude
Physical And Mental Requirements And Work Environment
Some work is performed primarily in an indoor environment and requires sustained sitting and use of fingers, hands, and arms to operate a computer and perform keyboard entry of data or document preparation (or equivalent with accommodation). Must also be able to operation standard office equipment (phone, copy machine, FAX machine, etc.)
Additional Information Chronicle Heritage offers a great benefits package and huge growth potential. Pay will be commensurate with experience and bonuses may be offered for exceptional performance. Our benefits package includes health, dental, and vision insurance, a 401(k) plan with employer matching, paid time off (PTO), telecommuting and mentorship programs for career growth.
Chronicle Heritage is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
Chronicle Heritage complies with the Americans with Disabilities Act (ADA) and considers reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. EEO/AA/M/F/Veteran/Disabled. If you require assistance with submitting the application, please contact accommodations@chronicleheritage.com.
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