Marketing and Communications Project Manager
Jewish Federation of South Palm Beach County, Boca Raton, FL, United States
Drive Coordination, Clarity, and Creative Impact Across a Mission-Driven Marketing Team
The Jewish Federation of South Palm Beach County is seeking a highly organized, strategic, and detail-oriented Marketing & Communications Project Manager to serve as the operational backbone of our Marketing & Communications team. This role bridges strategy, creative development, and execution, ensuring that marketing initiatives across the organization move forward smoothly, efficiently, and with exceptional attention to detail.
The ideal candidate thrives in a fast-paced environment, excels at managing multiple complex projects, and brings a solution-oriented mindset to collaboration. They are energized by workflow optimization, communication, and supporting a mission that strengthens Jewish life locally and globally.
Role and Impact The Marketing Project Manager plays a critical role in coordinating the many moving parts of our marketing efforts from campaign launches to creative production to cross-departmental initiatives. Their work ensures alignment between internal partners, clarity in timelines, and consistency in output, allowing the team to deliver impactful, high-quality communications that advance the Federation’s mission.
Working closely with creative staff, internal clients, and leadership, this role translates ideas into actionable plans and provides the structure needed for successful execution. Their leadership in workflow, communication, and project tracking helps elevate the visibility, professionalism, and efficiency of the entire department.
Key Responsibilities Project Planning & Coordination
Oversee end-to-end management of marketing initiatives, including campaigns, creative asset development, and content production
Develop project plans, timelines, workflows, and task assignments to guide execution
Facilitate project kickoffs, ensuring all stakeholders understand scope, objectives, and roles
Serve as the central communication hub between Marketing and internal partners
Clarify project requirements, gather inputs, and align expectations across teams
Provide regular status updates and proactively communicate changes, risks, or blockers
Manage feedback cycles and ensure consolidated, timely input from all reviewers
Track progress across multiple concurrent projects and ensure milestones are met
Route creative assets for review and approval, ensuring quality at each stage
Facilitate seamless handoff to execution teams, including digital, web, social, and print
Workflow Optimization & Process Management
Identify opportunities to streamline workflows and improve efficiency
Document processes, templates, and best practices for repeatable success
Maintain version control and ensure accurate assets and information throughout each project
Maintain internal dashboards, calendars, and project management tools (e.g., Monday.com)
Provide post-launch reporting and identify opportunities for improvement
Administrative & Operational Support
Manage project documentation such as briefs, trackers, timelines, recaps, and approvals
Coordinate meetings, prepare agendas, and record action items
Assist at events as needed, including on-site support, logistics, or social media coordination
Qualifications
3–5+ years of project management experience in marketing, advertising, or related fields
Strong understanding of marketing processes, creative workflows, and campaign life cycles
Proficiency with project management platforms (e.g., Monday.com)
Excellent communication, interpersonal, and conflict-resolution skills
Exceptional organizational skills with meticulous attention to detail
Ability to manage multiple projects, timelines, and stakeholders simultaneously
Strong problem-solving abilities and independent decision-making
Proficiency with Microsoft Office Suite
Familiarity with digital marketing, brand management, and content production
Basic knowledge of email marketing systems (Mailchimp, Brevo, Stripo)
Ability to translate marketing objectives into clear, actionable plans
Why You Should Work Here When you join the Marketing & Communications team at the Jewish Federation of South Palm Beach County, you become part of an environment driven by purpose, creativity, and community impact. You’ll enjoy:
Comprehensive benefits including medical, dental, and vision
401(k) with employer match
Generous paid time off, including Jewish holidays
A collaborative, mission-centered workplace culture
Opportunities for learning, professional development, and career growth
The chance to support marketing initiatives that strengthen Jewish life and inspire community engagement
If you excel at project coordination, love bringing order to dynamic creative work, and want your skills to support meaningful impact, we would be excited to hear from you.
The Jewish Federation of South Palm Beach County is an equal opportunity employer. All applicants will be considered without regard to race, religion, gender, sexual orientation, national origin, veteran status, or disability status.
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The ideal candidate thrives in a fast-paced environment, excels at managing multiple complex projects, and brings a solution-oriented mindset to collaboration. They are energized by workflow optimization, communication, and supporting a mission that strengthens Jewish life locally and globally.
Role and Impact The Marketing Project Manager plays a critical role in coordinating the many moving parts of our marketing efforts from campaign launches to creative production to cross-departmental initiatives. Their work ensures alignment between internal partners, clarity in timelines, and consistency in output, allowing the team to deliver impactful, high-quality communications that advance the Federation’s mission.
Working closely with creative staff, internal clients, and leadership, this role translates ideas into actionable plans and provides the structure needed for successful execution. Their leadership in workflow, communication, and project tracking helps elevate the visibility, professionalism, and efficiency of the entire department.
Key Responsibilities Project Planning & Coordination
Oversee end-to-end management of marketing initiatives, including campaigns, creative asset development, and content production
Develop project plans, timelines, workflows, and task assignments to guide execution
Facilitate project kickoffs, ensuring all stakeholders understand scope, objectives, and roles
Serve as the central communication hub between Marketing and internal partners
Clarify project requirements, gather inputs, and align expectations across teams
Provide regular status updates and proactively communicate changes, risks, or blockers
Manage feedback cycles and ensure consolidated, timely input from all reviewers
Track progress across multiple concurrent projects and ensure milestones are met
Route creative assets for review and approval, ensuring quality at each stage
Facilitate seamless handoff to execution teams, including digital, web, social, and print
Workflow Optimization & Process Management
Identify opportunities to streamline workflows and improve efficiency
Document processes, templates, and best practices for repeatable success
Maintain version control and ensure accurate assets and information throughout each project
Maintain internal dashboards, calendars, and project management tools (e.g., Monday.com)
Provide post-launch reporting and identify opportunities for improvement
Administrative & Operational Support
Manage project documentation such as briefs, trackers, timelines, recaps, and approvals
Coordinate meetings, prepare agendas, and record action items
Assist at events as needed, including on-site support, logistics, or social media coordination
Qualifications
3–5+ years of project management experience in marketing, advertising, or related fields
Strong understanding of marketing processes, creative workflows, and campaign life cycles
Proficiency with project management platforms (e.g., Monday.com)
Excellent communication, interpersonal, and conflict-resolution skills
Exceptional organizational skills with meticulous attention to detail
Ability to manage multiple projects, timelines, and stakeholders simultaneously
Strong problem-solving abilities and independent decision-making
Proficiency with Microsoft Office Suite
Familiarity with digital marketing, brand management, and content production
Basic knowledge of email marketing systems (Mailchimp, Brevo, Stripo)
Ability to translate marketing objectives into clear, actionable plans
Why You Should Work Here When you join the Marketing & Communications team at the Jewish Federation of South Palm Beach County, you become part of an environment driven by purpose, creativity, and community impact. You’ll enjoy:
Comprehensive benefits including medical, dental, and vision
401(k) with employer match
Generous paid time off, including Jewish holidays
A collaborative, mission-centered workplace culture
Opportunities for learning, professional development, and career growth
The chance to support marketing initiatives that strengthen Jewish life and inspire community engagement
If you excel at project coordination, love bringing order to dynamic creative work, and want your skills to support meaningful impact, we would be excited to hear from you.
The Jewish Federation of South Palm Beach County is an equal opportunity employer. All applicants will be considered without regard to race, religion, gender, sexual orientation, national origin, veteran status, or disability status.
#J-18808-Ljbffr