Part-Time Stewardship & Communications Coordinator
Boys & Girls Clubs of St. Joseph County, South Bend, IN, United States
Summary:
The Stewardship & Communications Coordinator plays a key role in strengthening relationships with donors, partners, families, and staff through thoughtful communication and consistent stewardship.
This position primarily supports donor stewardship and engagement while also assisting with organization-wide communications that highlight the Club’s mission and impact.
BGCNIC serves 3,000 children ages 5-18 at 39 sites across northern Indiana through summer and before and after-care programming, with a strong focus on social and emotional learning, college and workforce readiness, and academic enrichment to ensure every child has a chance to meet his or her potential.
ESSENTIAL FUNCTIONS Major responsibilities include:
Stewardship & Donor Relations
Execute timely and personalized donor stewardship, including thank-you notes, emails, and other communications
Support the development and distribution of impact reports and updates
Maintain awareness of key stakeholders, including donors, partners, sponsors, and community leaders
Develop and implement creative, year-round stewardship touchpoints to deepen engagement and retention
CRM & Data Integrity
Maintain accurate and up-to-date records of donors, prospects, and partners within the organization’s CRM
Ensure data integrity through audits, updates, and proper entry of gifts, interactions, and notes
Support reporting and segmentation efforts for targeted communications and campaigns
Communications (Internal & External)
Manage and execute organization-wide communications, including:
Donor and stakeholder emails
Staff newsletters
Program Registration
Write and distribute press releases to local media contacts to elevate awareness of Club programs, events, and impact
Coordinate with internal teams to gather stories, updates, and program highlights
Manage the organization’s email marketing platform, including building, scheduling, and analyzing campaigns
Team & Organizational Support
Actively participate as a member of the Resource Development team
Support key initiatives, campaigns, and events throughout the year
Collaborate cross-functionally to ensure consistent messaging and alignment with goals
QUALIFICATIONS Education/Experience
Strong written and verbal communication skills
High attention to detail, especially in data entry and donor records
Experience with CRM systems
Experience with email marketing platforms (e.g., Constant Contact, etc.)
Ability to manage multiple projects and deadlines
Experience writing press releases
Creative thinker with an interest in donor engagement and storytelling
Collaborative and team-oriented mindset
Skills and Abilities
Passion for the mission of the Boys & Girls Club
Ability to translate impact into compelling messaging
Strong organizational skills and follow-through
Comfortable working across teams and gathering information
Must be self-motivated, competitive, creative, personable, and detail-oriented with excellent written and verbal skills. Strong emphasis on solution-based thinking, positivity, and ability to execute. Team player who is ethical, transparent in communication, and treats colleagues, Club members, and their families with the highest level of respect. Must be able to pass any and all required background screens and drug screens at any time.
Salary Range:
Starting at $18/hr
DISCLAIMER
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
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The Stewardship & Communications Coordinator plays a key role in strengthening relationships with donors, partners, families, and staff through thoughtful communication and consistent stewardship.
This position primarily supports donor stewardship and engagement while also assisting with organization-wide communications that highlight the Club’s mission and impact.
BGCNIC serves 3,000 children ages 5-18 at 39 sites across northern Indiana through summer and before and after-care programming, with a strong focus on social and emotional learning, college and workforce readiness, and academic enrichment to ensure every child has a chance to meet his or her potential.
ESSENTIAL FUNCTIONS Major responsibilities include:
Stewardship & Donor Relations
Execute timely and personalized donor stewardship, including thank-you notes, emails, and other communications
Support the development and distribution of impact reports and updates
Maintain awareness of key stakeholders, including donors, partners, sponsors, and community leaders
Develop and implement creative, year-round stewardship touchpoints to deepen engagement and retention
CRM & Data Integrity
Maintain accurate and up-to-date records of donors, prospects, and partners within the organization’s CRM
Ensure data integrity through audits, updates, and proper entry of gifts, interactions, and notes
Support reporting and segmentation efforts for targeted communications and campaigns
Communications (Internal & External)
Manage and execute organization-wide communications, including:
Donor and stakeholder emails
Staff newsletters
Program Registration
Write and distribute press releases to local media contacts to elevate awareness of Club programs, events, and impact
Coordinate with internal teams to gather stories, updates, and program highlights
Manage the organization’s email marketing platform, including building, scheduling, and analyzing campaigns
Team & Organizational Support
Actively participate as a member of the Resource Development team
Support key initiatives, campaigns, and events throughout the year
Collaborate cross-functionally to ensure consistent messaging and alignment with goals
QUALIFICATIONS Education/Experience
Strong written and verbal communication skills
High attention to detail, especially in data entry and donor records
Experience with CRM systems
Experience with email marketing platforms (e.g., Constant Contact, etc.)
Ability to manage multiple projects and deadlines
Experience writing press releases
Creative thinker with an interest in donor engagement and storytelling
Collaborative and team-oriented mindset
Skills and Abilities
Passion for the mission of the Boys & Girls Club
Ability to translate impact into compelling messaging
Strong organizational skills and follow-through
Comfortable working across teams and gathering information
Must be self-motivated, competitive, creative, personable, and detail-oriented with excellent written and verbal skills. Strong emphasis on solution-based thinking, positivity, and ability to execute. Team player who is ethical, transparent in communication, and treats colleagues, Club members, and their families with the highest level of respect. Must be able to pass any and all required background screens and drug screens at any time.
Salary Range:
Starting at $18/hr
DISCLAIMER
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
#J-18808-Ljbffr