Sales Coordinator
Gateway Fleets, Riverside, CA, United States
Gateway Fleets provides electric vehicle leasing and charging-as-a-service solutions for last‑mile delivery operators. With flexible financing and no upfront capital required, Gateway offers bundled EV leases, fixed‑rate charging, and turnkey depot infrastructure. This makes it easy for operators to go electric while lowering costs, improving reliability, and maintaining high safety standards. All backed by dedicated support and real‑time fleet monitoring.
Role Overview We are looking for a highly organized and execution‑focused Sales Coordinator to support our commercial team and drive deals from initial quote through contract execution and invoicing.
This role sits at the center of revenue execution, partnering closely with Account Executives to structure deals, generate quotes, manage contracts, and ensure accurate billing. You will serve as a key operational counterpart to sales, helping move opportunities forward while maintaining accuracy, speed, and consistency across all commercial workflows.
While the primary focus is internal deal execution, this role will also engage directly with customers as needed and support cross‑functional initiatives, including event coordination and basic revenue tracking.
Key Responsibilities Deal Desk & Sales Execution
Partner with Account Executives to structure, review, and advance deals from quote to close
Ensure pricing, terms, and deal structures align with company guidelines and approvals
Track deal progress, key milestones, and required documentation to ensure timely execution
Identify and resolve bottlenecks in the deal cycle
Build and deliver accurate customer quotes based on pricing models, configurations, and deal terms
Support sales in structuring deals to meet customer needs while protecting margin and standard terms
Maintain consistency and accuracy across all commercial outputs
Customer Coordination (as needed)
Serve as a point of contact for customers on quotes, contracts, and documentation when appropriate
Help drive responsiveness and clarity during the sales process
Support a smooth and professional customer experience
Contract Lifecycle Management
Prepare, manage, and track customer agreements (lease agreements, order forms, etc.)
Coordinate redlines and revisions across sales, legal, and customers
Ensure timely execution and completeness of all required documentation
Maintain organized contract records and version control
Invoicing & Billing Support
Partner with finance to generate and issue invoices aligned with executed agreements
Validate pricing, billing terms, and schedules prior to invoicing
Track invoice status and support resolution of discrepancies or customer questions
Revenue Tracking & Reporting
Maintain accurate data across CRM and internal tracking tools
Support basic reporting on pipeline, bookings, and invoicing status
Ensure alignment between sales, finance, and operational data
Assist with ad hoc reporting and data hygiene efforts
Cross‑Functional & Event Support
Act as a liaison between Sales, Finance, Marketing, Operations, and Customer Success functions
Support customer onboarding readiness from a commercial documentation standpoint
Assist with event marketing and field activations (demo days, ride‑and‑drives, conferences)
Track leads, follow‑ups, and outcomes from events
Qualifications
3–6 years of experience in sales operations, deal desk, sales support, or similar role
Experience supporting deal structuring, quoting, contracts, and/or invoicing
Strong attention to detail and ability to manage multiple deals simultaneously
Comfortable working cross‑functionally and engaging with customers when needed
Proficiency in CRM systems (e.g., Salesforce, HubSpot, Pipedrive), Excel, PowerPoint
Strong organizational and communication skills
Nice to Have
Experience in leasing, logistics, fleet, or infrastructure businesses
Exposure to pricing strategy or deal approval processes
Familiarity with contract lifecycle or billing systems
What Success Looks Like
Deals move efficiently from quote to executed contract with minimal friction
Pricing, contracts, and invoices are accurate and consistent
Sales team can focus on selling while deal execution runs smoothly
CRM and reporting data is clean and reliable
Customers experience a clear, responsive, and professional process
#J-18808-Ljbffr
Role Overview We are looking for a highly organized and execution‑focused Sales Coordinator to support our commercial team and drive deals from initial quote through contract execution and invoicing.
This role sits at the center of revenue execution, partnering closely with Account Executives to structure deals, generate quotes, manage contracts, and ensure accurate billing. You will serve as a key operational counterpart to sales, helping move opportunities forward while maintaining accuracy, speed, and consistency across all commercial workflows.
While the primary focus is internal deal execution, this role will also engage directly with customers as needed and support cross‑functional initiatives, including event coordination and basic revenue tracking.
Key Responsibilities Deal Desk & Sales Execution
Partner with Account Executives to structure, review, and advance deals from quote to close
Ensure pricing, terms, and deal structures align with company guidelines and approvals
Track deal progress, key milestones, and required documentation to ensure timely execution
Identify and resolve bottlenecks in the deal cycle
Build and deliver accurate customer quotes based on pricing models, configurations, and deal terms
Support sales in structuring deals to meet customer needs while protecting margin and standard terms
Maintain consistency and accuracy across all commercial outputs
Customer Coordination (as needed)
Serve as a point of contact for customers on quotes, contracts, and documentation when appropriate
Help drive responsiveness and clarity during the sales process
Support a smooth and professional customer experience
Contract Lifecycle Management
Prepare, manage, and track customer agreements (lease agreements, order forms, etc.)
Coordinate redlines and revisions across sales, legal, and customers
Ensure timely execution and completeness of all required documentation
Maintain organized contract records and version control
Invoicing & Billing Support
Partner with finance to generate and issue invoices aligned with executed agreements
Validate pricing, billing terms, and schedules prior to invoicing
Track invoice status and support resolution of discrepancies or customer questions
Revenue Tracking & Reporting
Maintain accurate data across CRM and internal tracking tools
Support basic reporting on pipeline, bookings, and invoicing status
Ensure alignment between sales, finance, and operational data
Assist with ad hoc reporting and data hygiene efforts
Cross‑Functional & Event Support
Act as a liaison between Sales, Finance, Marketing, Operations, and Customer Success functions
Support customer onboarding readiness from a commercial documentation standpoint
Assist with event marketing and field activations (demo days, ride‑and‑drives, conferences)
Track leads, follow‑ups, and outcomes from events
Qualifications
3–6 years of experience in sales operations, deal desk, sales support, or similar role
Experience supporting deal structuring, quoting, contracts, and/or invoicing
Strong attention to detail and ability to manage multiple deals simultaneously
Comfortable working cross‑functionally and engaging with customers when needed
Proficiency in CRM systems (e.g., Salesforce, HubSpot, Pipedrive), Excel, PowerPoint
Strong organizational and communication skills
Nice to Have
Experience in leasing, logistics, fleet, or infrastructure businesses
Exposure to pricing strategy or deal approval processes
Familiarity with contract lifecycle or billing systems
What Success Looks Like
Deals move efficiently from quote to executed contract with minimal friction
Pricing, contracts, and invoices are accurate and consistent
Sales team can focus on selling while deal execution runs smoothly
CRM and reporting data is clean and reliable
Customers experience a clear, responsive, and professional process
#J-18808-Ljbffr