LEASING AGENT

Leasing Agent

Under general supervision, negotiates and prepares rental agreements between the City and lessors or tenants for the Department of Fleet and Facility Management (2FM), and performs related duties as required.

Essential duties include:

• Meets with user departments and private property owners to discuss space and usage needs
• Requests property appraisals from independent appraisers to determine the fair value of proposed lease space
• Prepares intended use and appraisal reports for inclusion in lease proposals
• Negotiates lease rates and terms with property owners based on appraisal findings
• Requests and reviews economic disclosure affidavits from private lessors to identify ownership and to avoid conflict of interest problems
• Submits lessor information to City departments to identify their indebtedness obligations to the City
• Prepares lease agreements and for review and approval by user department, the Law Department, and private lessors
• Negotiates lease rates and terms with tenants of City property
• Prepares lease packages and City ordinance documents for review and approval by the department's the Real Estate Committee and the City Council
• Prepares summary reports on the status of lease negotiations
• Monitors and tracks lessors' property insurance agreements to ensure uninterrupted coverage during the terms of lease agreements
• Responds to inquiries from user departments, lessors, and tenants regarding leased property issues (e.g., maintenance, repairs, deficiencies, modifications)
• Maintains and updates lease agreement files
• Tracks the status of property appraisals and maintains records of findings

Location: 2 North LaSalle

Hours: 8:30 am 4:30 pm, Monday Friday

This position is in the Career Service.

Qualifications

Minimum qualifications:

• Graduation from an accredited college or university with an Associate's Degree or 60 hours of college credit in Business Administration, Real Estate Management, or a directly related field, plus one (1) year of experience in real estate management or contract preparation OR
• Three (3) years of work experience in real estate management or contract preparation

Note: You must provide your transcripts or diploma/degree at time of processing, if applicable.

Selection requirements: This position requires an applicant to successfully complete an interview which will include a writing exercise. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the writing exercise and oral interview, will be selected.

Application evaluation: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

Commitment to diversity: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.