Senior Business Assistant
Bridgestone Americas, Aiken, SC, United States
General Office Operations Support
General office operations support includes: Entering data or performing word processing work in support of local office or function-specific business processes Coordinating the logistics for office events Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.) Providing back-up support for reception/switchboard or the mailroom Operating input devices to enter data and codes into digital files, forms, and databases Maintaining logs of data entered Monitoring data entry applications screens for errors May transcribe or code paper-based source data into format required for data entry Responsibilities: Daily: Validating and approving invoices through SAP Workflow Complete daily reports to include total hours worked, overtime worked, waste, and production numbers Utilize Intelex for safety incidents such as OSHA recordables, first aids, property damages and/or shock sensors General office task such dispersing interdepartmental and external mail to dept Archive teammate documents such as RTW, Jury Duty, CCC, etc. Update Performance Evaluation Tracker and appraisal matrix Vendor management: Cintas, A&A, Newbold, Grainger, PPM, etc. Weekly: Order and maintain office supplies through appropriate vendors Compile and analyze data to create and maintain reports and graphs for attendance, headcount, overtime, etc. Upload documents such as one-point lessons, department forms, standards to the appropriate location Manage Cintas invoices and assist with replacing and repairing of uniforms. Data entry for CL Control Points, ETO tracker Work with ABM to distribute personal cards to teammates for birthdays, sympathy, get-well cards, etc. Complete the headcount and overtime report Educate team members on use of personal computer and purchasing procedures. Provide guidance on company policy. Coordinate the distribution and tracking of One Point Lessons. Perform various clerical duties including mail, phones and correspondences. Review and aid in processing payroll related issues on Monday and after each crew change. Maintain Standard Practice, document control and business plan Monitor, maintain and assist in the development of budget information. Interact with Purchasing, Accounting, HR and other operation departments. Coordinate interdepartmental and departmental oriented meetings. Update Process Control Plan and Working Standards. Develop and maintain various tracking systems (One-point Lessons, certification status, organizational charts, HR coordinator charts, etc.). Facilitate the flow of information and goal status to various support personnel and production team members. Monthly: Update production charts Update the current year's budget spreadsheet with actual numbers Order celebration items for teammate service anniversary Update ABM report with any safety incidents, budget info, total plant hours Update SQN Indicator Charts, Scorecard Manage area office communication boards Annual: Review budget and targets with ABM Communicate new coordinators and update/request necessary access (Outlook, doc. access, etc.) Work with HR to assist team members with vacation sell back, United Way, survey's, etc. Misc: Teammate termination- deliver personnel and training files to HR, ensure locker is cleaned out, ensure uniforms are returned to vendor New hire- enter service request, assign Teammates to crew and in Kronos, create packets, update all spreadsheets, set up TM's security profile Remove/ add teammates to area Outlook distribution list and area specific spreadsheets. Post area/ plant announcements Setup vendor access for plant visit to dept. System/Programs used: Microsoft Teams, Outlook, Workday, Kronos, Power BI, SAP, Kronos, Intelex, AIK-Web, SMS, Safety IIP Minimum Qualifications Required: 2 years of administrative/clerical experience with proficient computer skills Preferred: Associate's degree in business or related field and 1 year of clerical experience with proficient computer skills.
General office operations support includes: Entering data or performing word processing work in support of local office or function-specific business processes Coordinating the logistics for office events Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.) Providing back-up support for reception/switchboard or the mailroom Operating input devices to enter data and codes into digital files, forms, and databases Maintaining logs of data entered Monitoring data entry applications screens for errors May transcribe or code paper-based source data into format required for data entry Responsibilities: Daily: Validating and approving invoices through SAP Workflow Complete daily reports to include total hours worked, overtime worked, waste, and production numbers Utilize Intelex for safety incidents such as OSHA recordables, first aids, property damages and/or shock sensors General office task such dispersing interdepartmental and external mail to dept Archive teammate documents such as RTW, Jury Duty, CCC, etc. Update Performance Evaluation Tracker and appraisal matrix Vendor management: Cintas, A&A, Newbold, Grainger, PPM, etc. Weekly: Order and maintain office supplies through appropriate vendors Compile and analyze data to create and maintain reports and graphs for attendance, headcount, overtime, etc. Upload documents such as one-point lessons, department forms, standards to the appropriate location Manage Cintas invoices and assist with replacing and repairing of uniforms. Data entry for CL Control Points, ETO tracker Work with ABM to distribute personal cards to teammates for birthdays, sympathy, get-well cards, etc. Complete the headcount and overtime report Educate team members on use of personal computer and purchasing procedures. Provide guidance on company policy. Coordinate the distribution and tracking of One Point Lessons. Perform various clerical duties including mail, phones and correspondences. Review and aid in processing payroll related issues on Monday and after each crew change. Maintain Standard Practice, document control and business plan Monitor, maintain and assist in the development of budget information. Interact with Purchasing, Accounting, HR and other operation departments. Coordinate interdepartmental and departmental oriented meetings. Update Process Control Plan and Working Standards. Develop and maintain various tracking systems (One-point Lessons, certification status, organizational charts, HR coordinator charts, etc.). Facilitate the flow of information and goal status to various support personnel and production team members. Monthly: Update production charts Update the current year's budget spreadsheet with actual numbers Order celebration items for teammate service anniversary Update ABM report with any safety incidents, budget info, total plant hours Update SQN Indicator Charts, Scorecard Manage area office communication boards Annual: Review budget and targets with ABM Communicate new coordinators and update/request necessary access (Outlook, doc. access, etc.) Work with HR to assist team members with vacation sell back, United Way, survey's, etc. Misc: Teammate termination- deliver personnel and training files to HR, ensure locker is cleaned out, ensure uniforms are returned to vendor New hire- enter service request, assign Teammates to crew and in Kronos, create packets, update all spreadsheets, set up TM's security profile Remove/ add teammates to area Outlook distribution list and area specific spreadsheets. Post area/ plant announcements Setup vendor access for plant visit to dept. System/Programs used: Microsoft Teams, Outlook, Workday, Kronos, Power BI, SAP, Kronos, Intelex, AIK-Web, SMS, Safety IIP Minimum Qualifications Required: 2 years of administrative/clerical experience with proficient computer skills Preferred: Associate's degree in business or related field and 1 year of clerical experience with proficient computer skills.