Senior Business Assistant
Bridgestone Americas, Graniteville, SC, United States
Company Overview
Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a "Bridgestone West" strategic region. This region services the strategic business needs of teams across the Americas, Europe, Middle East and Africa. BSAM and BSEMEA are subsidiaries of Bridgestone Corporation, globally headquartered in Japan. Bridgestone and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products and solutions to address the needs of a broad range of customers and industries.
Business Unit
BAMG - Aiken PSR
Management Level
Support
Job Category
Administration
Position Summary
General Office Operations Support includes:
Entering data or performing word processing work in support of local office or function-specific business processes
Coordinating the logistics for office events
Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.)
Providing back‑up support for reception/switchboard or the mailroom
Operating input devices to enter data and codes into digital files, forms, and databases
Maintaining logs of data entered
Monitoring data entry application screens for errors
May transcribe or code paper‑based source data into format required for data entry
Responsibilities Daily
Validating and approving invoices through SAP Workflow
Completing daily reports to include total hours worked, overtime worked, waste, and production numbers
Utilizing Intelex for safety incidents such as OSHA recordables, first aids, property damages and/or shock sensors
General office task such as dispersing interdepartmental and external mail to departments
Archiving teammate documents such as RTW, Jury Duty, CCC, etc.
Updating Performance Evaluation Tracker and appraisal matrix
Vendor management: Cintas, A&A, Newbold, Grainger, PPM, etc.
Weekly
Ordering and maintaining office supplies through appropriate vendors
Compiling and analyzing data to create and maintain reports and graphs for attendance, headcount, overtime, etc.
Uploading documents such as one‑point lessons, department forms, standards to the appropriate location
Managing Cintas invoices and assisting with replacing and repairing uniforms
Data entry for CL Control Points, ETO tracker
Working with ABM to distribute personal cards to teammates for birthdays, sympathy, get‑well cards, etc.
Completing the headcount and overtime report
Educating team members on use of personal computer and purchasing procedures; providing guidance on company policy; coordinating the distribution and tracking of One Point Lessons
Performing various clerical duties including mail, phones and correspondences; reviewing and aiding in processing payroll related issues on Monday and after each crew change
Maintaining Standard Practice, document control and business plan
Monitoring, maintaining and assisting in the development of budget information
Interacting with Purchasing, Accounting, HR and other operation departments
Coordinating interdepartmental and departmental oriented meetings
Updating Process Control Plan and Working Standards
Developing and maintaining various tracking systems (One‑point Lessons, certification status, organizational charts, HR coordinator charts, etc.)
Facilitating the flow of information and goal status to various support personnel and production team members
Monthly
Updating production charts
Updating the current year's budget spreadsheet with actual numbers
Ordering celebration items for teammate service anniversary
Updating ABM report with any safety incidents, budget info, total plant hours
Updating SQN Indicator Charts, Scorecard
Managing area office communication boards
Ensuring production tickets are delivered to warehouse for storage
Annual
Reviewing budget and targets with ABM
Communicating new coordinators and updating/requesting necessary access (Outlook, document access, etc.)
Working with HR to assist team members with vacation sell back, United Way, surveys, etc.
Miscellaneous
Teammate termination — delivering personnel and training files to HR, ensuring locker is cleaned out, ensuring uniforms are returned to vendor
New hire — entering service request, assigning teammates to crew and in Kronos, creating packets, updating all spreadsheets, setting up security profile
Removing/adding teammates to area Outlook distribution list and area specific spreadsheets
Posting area/plant announcements
Setting up vendor access for plant visit to department
Systems/Programs Used Microsoft Teams, Outlook, Workday, Kronos, Power BI, SAP, Intelex, AIK-Web, SMS, Safety IIP
Minimum Qualifications
Required: 2 years of administrative/clerical experience with proficient computer skills
Preferred: Associate's degree in business or related field and 1 year of clerical experience with proficient computer skills
At Bridgestone, you are Free to Be We believe people can only provide superior service and quality to others when they bring their whole self to work. We champion all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. We are building a team as diverse as the world we serve. So, show us what you are made of, because who you are is what we need.
What We Offer
A supportive and engaging onboarding experience to ensure a smooth transition into our team.
The opportunity to develop and grow, through training and regular mentorship.
Corporate Social Responsibility activities.
A truly global, dynamic and challenging work environment.
Agility and work/life effectiveness and your long‑term well‑being.
A diverse and inclusive team.
Bridgestone is proud to be an Equal Employment Opportunity employer. It is our policy to consider for employment all individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, veteran status, or any other characteristic protected by federal, state or local law.
Employment Eligibility If hired, a Form I‑9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.
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Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a "Bridgestone West" strategic region. This region services the strategic business needs of teams across the Americas, Europe, Middle East and Africa. BSAM and BSEMEA are subsidiaries of Bridgestone Corporation, globally headquartered in Japan. Bridgestone and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products and solutions to address the needs of a broad range of customers and industries.
Business Unit
BAMG - Aiken PSR
Management Level
Support
Job Category
Administration
Position Summary
General Office Operations Support includes:
Entering data or performing word processing work in support of local office or function-specific business processes
Coordinating the logistics for office events
Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.)
Providing back‑up support for reception/switchboard or the mailroom
Operating input devices to enter data and codes into digital files, forms, and databases
Maintaining logs of data entered
Monitoring data entry application screens for errors
May transcribe or code paper‑based source data into format required for data entry
Responsibilities Daily
Validating and approving invoices through SAP Workflow
Completing daily reports to include total hours worked, overtime worked, waste, and production numbers
Utilizing Intelex for safety incidents such as OSHA recordables, first aids, property damages and/or shock sensors
General office task such as dispersing interdepartmental and external mail to departments
Archiving teammate documents such as RTW, Jury Duty, CCC, etc.
Updating Performance Evaluation Tracker and appraisal matrix
Vendor management: Cintas, A&A, Newbold, Grainger, PPM, etc.
Weekly
Ordering and maintaining office supplies through appropriate vendors
Compiling and analyzing data to create and maintain reports and graphs for attendance, headcount, overtime, etc.
Uploading documents such as one‑point lessons, department forms, standards to the appropriate location
Managing Cintas invoices and assisting with replacing and repairing uniforms
Data entry for CL Control Points, ETO tracker
Working with ABM to distribute personal cards to teammates for birthdays, sympathy, get‑well cards, etc.
Completing the headcount and overtime report
Educating team members on use of personal computer and purchasing procedures; providing guidance on company policy; coordinating the distribution and tracking of One Point Lessons
Performing various clerical duties including mail, phones and correspondences; reviewing and aiding in processing payroll related issues on Monday and after each crew change
Maintaining Standard Practice, document control and business plan
Monitoring, maintaining and assisting in the development of budget information
Interacting with Purchasing, Accounting, HR and other operation departments
Coordinating interdepartmental and departmental oriented meetings
Updating Process Control Plan and Working Standards
Developing and maintaining various tracking systems (One‑point Lessons, certification status, organizational charts, HR coordinator charts, etc.)
Facilitating the flow of information and goal status to various support personnel and production team members
Monthly
Updating production charts
Updating the current year's budget spreadsheet with actual numbers
Ordering celebration items for teammate service anniversary
Updating ABM report with any safety incidents, budget info, total plant hours
Updating SQN Indicator Charts, Scorecard
Managing area office communication boards
Ensuring production tickets are delivered to warehouse for storage
Annual
Reviewing budget and targets with ABM
Communicating new coordinators and updating/requesting necessary access (Outlook, document access, etc.)
Working with HR to assist team members with vacation sell back, United Way, surveys, etc.
Miscellaneous
Teammate termination — delivering personnel and training files to HR, ensuring locker is cleaned out, ensuring uniforms are returned to vendor
New hire — entering service request, assigning teammates to crew and in Kronos, creating packets, updating all spreadsheets, setting up security profile
Removing/adding teammates to area Outlook distribution list and area specific spreadsheets
Posting area/plant announcements
Setting up vendor access for plant visit to department
Systems/Programs Used Microsoft Teams, Outlook, Workday, Kronos, Power BI, SAP, Intelex, AIK-Web, SMS, Safety IIP
Minimum Qualifications
Required: 2 years of administrative/clerical experience with proficient computer skills
Preferred: Associate's degree in business or related field and 1 year of clerical experience with proficient computer skills
At Bridgestone, you are Free to Be We believe people can only provide superior service and quality to others when they bring their whole self to work. We champion all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. We are building a team as diverse as the world we serve. So, show us what you are made of, because who you are is what we need.
What We Offer
A supportive and engaging onboarding experience to ensure a smooth transition into our team.
The opportunity to develop and grow, through training and regular mentorship.
Corporate Social Responsibility activities.
A truly global, dynamic and challenging work environment.
Agility and work/life effectiveness and your long‑term well‑being.
A diverse and inclusive team.
Bridgestone is proud to be an Equal Employment Opportunity employer. It is our policy to consider for employment all individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, veteran status, or any other characteristic protected by federal, state or local law.
Employment Eligibility If hired, a Form I‑9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.
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