Proposal Specialist (Marketing)
Ultimate Staffing, Baltimore, MD, United States
Proposal Specialist (Marketing)
Location:
Baltimore, MD
Work Arrangement:
Hybrid with flexibility (potential to become primarily remote)
Salary Range:
$100,000 - $120,000 (flexible based on experience)
Position Overview
A growing organization within the
AEC / MEP industry
is seeking an experienced
Proposal Specialist
to lead and manage the full proposal lifecycle in support of marketing and business development efforts. This is a
newly created role
that offers strong visibility, leadership partnership, and future growth within a collaborative and engaged marketing team.
The role reports directly to senior marketing leadership and works closely with technical teams, business development professionals, and executive leadership.
Key Responsibilities
Lead and manage the full proposal process from RFP review through final submission
Facilitate Go/No-Go discussions and support procurement tracking
Partner with internal stakeholders to develop proposal strategies, timelines, and content
Produce high-quality Statements of Qualification (SOQs) and proposals in both digital and print formats
Support broader marketing and business development initiatives
Conduct client debriefs to improve future pursuit strategies
Identify and secure teaming partners in collaboration with Business Development and Market Sector leaders
Train technical staff on proposal writing, presentation best practices, and pursuit processes
Manage marketing resources including content libraries, opportunity tracking, and CRM/database systems (Deltek preferred)
Ensure consistency across branding, marketing collateral, social media, and photography
Represent the organization at industry and community events
Plan and execute internal events to support employee engagement
Qualifications
Bachelor's degree required
5-8+ years of relevant experience preferred
Background in the AEC / MEP industry strongly preferred (Architecture, Engineering, Construction, Mechanical, Electrical, Plumbing)
Strong understanding of proposal development, pursuit strategy, Go/No-Go processes, and business development principles
Proven experience producing SOQs and proposals, including both digital and print delivery
Hands-on graphic design experience with strong visual design sensibility
Proficiency with Adobe InDesign, Microsoft Office Suite, and CRM/asset management systems (Deltek preferred)
Excellent organizational, communication, and project management skills
Demonstrated ability to collaborate across teams and leadership levels
Work Schedule & Environment
Monday-Thursday:
9:00 AM - 4:00 PM
Friday:
9:00 AM - 12:00 PM (flexible)
Dress Code:
Business casual
Hybrid work environment with flexibility for remote work
Team & Career Development
Marketing team of four
Highly tenured leadership with a strong focus on mentorship and engagement
Supportive environment with clear career growth opportunities
Compensation & Benefits
Competitive salary range of
$100,000 - $120,000
, flexible based on experience
Medical and dental insurance
401(k) plan
Life insurance
Short-term and long-term disability
Gym membership
Interview Process
Resume review
Virtual interview with senior leadership
In-person interview
This opportunity is ideal for a strategic, detail-oriented proposal professional seeking a visible role with long-term growth potential in a collaborative, marketing-driven environment.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
Location:
Baltimore, MD
Work Arrangement:
Hybrid with flexibility (potential to become primarily remote)
Salary Range:
$100,000 - $120,000 (flexible based on experience)
Position Overview
A growing organization within the
AEC / MEP industry
is seeking an experienced
Proposal Specialist
to lead and manage the full proposal lifecycle in support of marketing and business development efforts. This is a
newly created role
that offers strong visibility, leadership partnership, and future growth within a collaborative and engaged marketing team.
The role reports directly to senior marketing leadership and works closely with technical teams, business development professionals, and executive leadership.
Key Responsibilities
Lead and manage the full proposal process from RFP review through final submission
Facilitate Go/No-Go discussions and support procurement tracking
Partner with internal stakeholders to develop proposal strategies, timelines, and content
Produce high-quality Statements of Qualification (SOQs) and proposals in both digital and print formats
Support broader marketing and business development initiatives
Conduct client debriefs to improve future pursuit strategies
Identify and secure teaming partners in collaboration with Business Development and Market Sector leaders
Train technical staff on proposal writing, presentation best practices, and pursuit processes
Manage marketing resources including content libraries, opportunity tracking, and CRM/database systems (Deltek preferred)
Ensure consistency across branding, marketing collateral, social media, and photography
Represent the organization at industry and community events
Plan and execute internal events to support employee engagement
Qualifications
Bachelor's degree required
5-8+ years of relevant experience preferred
Background in the AEC / MEP industry strongly preferred (Architecture, Engineering, Construction, Mechanical, Electrical, Plumbing)
Strong understanding of proposal development, pursuit strategy, Go/No-Go processes, and business development principles
Proven experience producing SOQs and proposals, including both digital and print delivery
Hands-on graphic design experience with strong visual design sensibility
Proficiency with Adobe InDesign, Microsoft Office Suite, and CRM/asset management systems (Deltek preferred)
Excellent organizational, communication, and project management skills
Demonstrated ability to collaborate across teams and leadership levels
Work Schedule & Environment
Monday-Thursday:
9:00 AM - 4:00 PM
Friday:
9:00 AM - 12:00 PM (flexible)
Dress Code:
Business casual
Hybrid work environment with flexibility for remote work
Team & Career Development
Marketing team of four
Highly tenured leadership with a strong focus on mentorship and engagement
Supportive environment with clear career growth opportunities
Compensation & Benefits
Competitive salary range of
$100,000 - $120,000
, flexible based on experience
Medical and dental insurance
401(k) plan
Life insurance
Short-term and long-term disability
Gym membership
Interview Process
Resume review
Virtual interview with senior leadership
In-person interview
This opportunity is ideal for a strategic, detail-oriented proposal professional seeking a visible role with long-term growth potential in a collaborative, marketing-driven environment.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.