Marketing Assistant
DOCUmation, San Antonio, TX, United States
Marketing Assistant
The Marketing Assistant provides administrative and operational support for the marketing department by organizing materials, supporting campaign execution, processing requests, and maintaining marketing records, calendars, and assets. Responsibilities include: Tracking marketing order requests and fulfillment for offices statewide Monitoring inventory levels and placing reorders as needed Coordinating with the onsite print shop on production, timelines, and quality Supporting marketing team scheduling and calendar coordination Updating and maintaining website content to keep messaging current and accurate Maintaining ratings and reviews platforms and online business profiles to support online reputation, consistency, and visibility Supporting corporate sponsorships and field initiatives, including asset coordination, event logistics, deadlines, and partner deliverables Assisting with social media posting, scheduling, and basic content creation Creating basic graphics using provided templates and brand guidelines Maintaining and auditing shared marketing files, templates, and materials to ensure all assets remain current, accurate, and consistent across the organization Helping keep marketing projects on schedule by communicating updates and tracking required approvals Experience & Required Skills include: Highly organized with strong attention to detail and the ability to manage multiple priorities at once Able to take ownership of assigned projects and work independently while staying aligned with team goals Strong written and verbal communication skills Proficient with Canva for creating and editing marketing materials Working knowledge of Microsoft platforms including Outlook, Teams, OneDrive, and SharePoint Experience using Adobe Acrobat for editing, formatting, and managing documents Comfortable learning new tools, systems, and workflows as the department evolves Education & Certification include: Associates degree or relevant experience in a support or administrative role Certifications, or demonstrated skills in entry-level marketing concepts Physical Requirements include: Ability to sit for extended periods of time Ability to occasionally stand, stoop, bend, and kneel Manual dexterity to use hands and fingers to handle, control computer and telephone keyboard Visual acuity to read printed and electronic documents Ability to regularly speak clearly so listeners can understand Ability to understand the speech of others Occasionally lift 10-30 pounds Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice to meet the needs of the organization.
The Marketing Assistant provides administrative and operational support for the marketing department by organizing materials, supporting campaign execution, processing requests, and maintaining marketing records, calendars, and assets. Responsibilities include: Tracking marketing order requests and fulfillment for offices statewide Monitoring inventory levels and placing reorders as needed Coordinating with the onsite print shop on production, timelines, and quality Supporting marketing team scheduling and calendar coordination Updating and maintaining website content to keep messaging current and accurate Maintaining ratings and reviews platforms and online business profiles to support online reputation, consistency, and visibility Supporting corporate sponsorships and field initiatives, including asset coordination, event logistics, deadlines, and partner deliverables Assisting with social media posting, scheduling, and basic content creation Creating basic graphics using provided templates and brand guidelines Maintaining and auditing shared marketing files, templates, and materials to ensure all assets remain current, accurate, and consistent across the organization Helping keep marketing projects on schedule by communicating updates and tracking required approvals Experience & Required Skills include: Highly organized with strong attention to detail and the ability to manage multiple priorities at once Able to take ownership of assigned projects and work independently while staying aligned with team goals Strong written and verbal communication skills Proficient with Canva for creating and editing marketing materials Working knowledge of Microsoft platforms including Outlook, Teams, OneDrive, and SharePoint Experience using Adobe Acrobat for editing, formatting, and managing documents Comfortable learning new tools, systems, and workflows as the department evolves Education & Certification include: Associates degree or relevant experience in a support or administrative role Certifications, or demonstrated skills in entry-level marketing concepts Physical Requirements include: Ability to sit for extended periods of time Ability to occasionally stand, stoop, bend, and kneel Manual dexterity to use hands and fingers to handle, control computer and telephone keyboard Visual acuity to read printed and electronic documents Ability to regularly speak clearly so listeners can understand Ability to understand the speech of others Occasionally lift 10-30 pounds Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice to meet the needs of the organization.