Proposal Writer / Manager
IBSS, Silver Spring, MD, United States
Job Title:
Proposal Writer/Manager
Location:
Remote / Silver Spring, MD
Clearance Required:
None
Salary Range:
$70K-80K
Application Deadline:
April 30, 2025
Description / Scope of Work IBSS seeks a full‑time Proposal Manager and Writer to support IBSS's scientific and IT proposal development and new business capture activities. The ideal candidate has experience managing and writing Federal, state/local, and commercial proposals. Candidates must be highly organized, have strong attention to detail, and have the ability to work both independently and as a member of a team.
Key Responsibilities
Manage the end‑to‑end proposal lifecycle, including strategy planning, outlining, kick‑off, content development, internal review (color teams and compliance), quality, production, submittal, and performance analysis
Research and write management, staffing, and technical approach; past performance; staff experience/resumes; and other sections for proposals
Take responsibility for developing compliant, compelling, and persuasive proposals with clearly defined win strategies
Respond to RFIs, SSNs, market/industry refreshes, etc.
Analyze RFIs, RFQs, and RFPs to determine proposal requirements and prepare compliance matrices, schedule, assignments, outlines, and related materials
Facilitate proposal kick‑off meetings, team touch‑base meetings, and color team reviews
Document strategies including features, benefits, risks, mitigations, win themes, discriminators, value proposition, and competitive analysis
Create outlines, storyboards, and mock‑ups to ensure the proposal is compliant with requirements and evaluation criteria; lead storyboarding sessions
Use proposal development workbook and Google/MS tools to manage/track schedule, tasks, assignments, and data calls
Identify sources of information needed and customize for specific opportunities, audiences, and proposals
Coordinate, review, and validate data calls with partners and internal subject matter experts
Interview and collaborate with capture managers, solution architects, subject matter experts, and executive leadership to capture key concepts and document our approach
Maintain and ensure consistent messaging, strategy, approach, and tone/voice across all proposal volumes, including price narratives and staffing approach
Conceptualize ideas for graphics and work with a graphic designer to develop clear, meaningful graphics
Edit and format proposals and other business development documentation
Help develop and maintain robust content libraries and boilerplate content
Strategize and implement new tools (including generative AI) and methods to increase efficiencies and accuracy throughout the capture and proposal process/content
Required Skills / Education / Certifications & Qualifications
Bachelor's or Associate's degree
5 years of proposal management experience
5 years of writing, editing, and proofreading experience
Experience writing federal proposals (technical, management, and past performance volumes)
Experience supporting scientific and/or IT/cyber proposals
Trained on Shipley's proposal development methods and best practices
English proficiency
Strong editing and proofreading skills, including content, grammar, and punctuation
Strong analytical skills
Adept at using AI to craft customized, Shipley‑aligned proposal content
Excels at cross‑team collaborative environment with subject matter experts, executive leadership, and capture/proposal teams
Ability to interview technical experts to create written content
Solid organizational and time management skills; experience managing tight schedules and tracking/managing multiple tasks, action items, and data calls
Able to manage/write multiple concurrent proposals with short turnaround times
Exceptional verbal communication skills
Proficiency in Microsoft Word and desktop publishing knowledge
Experience with Google Workspace and Adobe Acrobat Pro
Experience with Microsoft SharePoint
Experience building and/or maintaining content libraries
Desired Skills
Desktop publishing Proficiency
Experience with Salesforce
About IBSS Corp. Since 1992, IBSS, a woman‑owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company‑paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex‑Spending (FSA)/Dependent Care Account (DCA) options.
EEO Statement IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Visit https://www.eeoc.gov/poster to see the EEO poster.
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Proposal Writer/Manager
Location:
Remote / Silver Spring, MD
Clearance Required:
None
Salary Range:
$70K-80K
Application Deadline:
April 30, 2025
Description / Scope of Work IBSS seeks a full‑time Proposal Manager and Writer to support IBSS's scientific and IT proposal development and new business capture activities. The ideal candidate has experience managing and writing Federal, state/local, and commercial proposals. Candidates must be highly organized, have strong attention to detail, and have the ability to work both independently and as a member of a team.
Key Responsibilities
Manage the end‑to‑end proposal lifecycle, including strategy planning, outlining, kick‑off, content development, internal review (color teams and compliance), quality, production, submittal, and performance analysis
Research and write management, staffing, and technical approach; past performance; staff experience/resumes; and other sections for proposals
Take responsibility for developing compliant, compelling, and persuasive proposals with clearly defined win strategies
Respond to RFIs, SSNs, market/industry refreshes, etc.
Analyze RFIs, RFQs, and RFPs to determine proposal requirements and prepare compliance matrices, schedule, assignments, outlines, and related materials
Facilitate proposal kick‑off meetings, team touch‑base meetings, and color team reviews
Document strategies including features, benefits, risks, mitigations, win themes, discriminators, value proposition, and competitive analysis
Create outlines, storyboards, and mock‑ups to ensure the proposal is compliant with requirements and evaluation criteria; lead storyboarding sessions
Use proposal development workbook and Google/MS tools to manage/track schedule, tasks, assignments, and data calls
Identify sources of information needed and customize for specific opportunities, audiences, and proposals
Coordinate, review, and validate data calls with partners and internal subject matter experts
Interview and collaborate with capture managers, solution architects, subject matter experts, and executive leadership to capture key concepts and document our approach
Maintain and ensure consistent messaging, strategy, approach, and tone/voice across all proposal volumes, including price narratives and staffing approach
Conceptualize ideas for graphics and work with a graphic designer to develop clear, meaningful graphics
Edit and format proposals and other business development documentation
Help develop and maintain robust content libraries and boilerplate content
Strategize and implement new tools (including generative AI) and methods to increase efficiencies and accuracy throughout the capture and proposal process/content
Required Skills / Education / Certifications & Qualifications
Bachelor's or Associate's degree
5 years of proposal management experience
5 years of writing, editing, and proofreading experience
Experience writing federal proposals (technical, management, and past performance volumes)
Experience supporting scientific and/or IT/cyber proposals
Trained on Shipley's proposal development methods and best practices
English proficiency
Strong editing and proofreading skills, including content, grammar, and punctuation
Strong analytical skills
Adept at using AI to craft customized, Shipley‑aligned proposal content
Excels at cross‑team collaborative environment with subject matter experts, executive leadership, and capture/proposal teams
Ability to interview technical experts to create written content
Solid organizational and time management skills; experience managing tight schedules and tracking/managing multiple tasks, action items, and data calls
Able to manage/write multiple concurrent proposals with short turnaround times
Exceptional verbal communication skills
Proficiency in Microsoft Word and desktop publishing knowledge
Experience with Google Workspace and Adobe Acrobat Pro
Experience with Microsoft SharePoint
Experience building and/or maintaining content libraries
Desired Skills
Desktop publishing Proficiency
Experience with Salesforce
About IBSS Corp. Since 1992, IBSS, a woman‑owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company‑paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex‑Spending (FSA)/Dependent Care Account (DCA) options.
EEO Statement IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Visit https://www.eeoc.gov/poster to see the EEO poster.
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