Managing Director of Staffing Logistics and Modeling
IDEA Public Schools, Granite Heights, WI, United States
The Talent Acquisition Team strives to support the leadership at IDEA as we work together to meet and exceed our ambitious staffing and student achievement goals. As the Managing Director of Staffing Logistics and Modeling, you will lead high-stakes work through significant partnership with and influence of senior internal leaders and external stakeholders on areas of technical expertise. You will be responsible for driving strategic staffing initiatives that enhance student outcomes, optimize hiring processes, and ensure that our workforce aligns with the evolving needs of our educational programs – leading to the development, improvement and maintenance of complex staffing models across the organization for IDEA Public Schools (Texas operations) and IPS Enterprises, Inc. (non-Texas operations). You will also lead the organization’s Position Control workstreams, ensuring that there are systems, structures, and analytics driving the cross-functional work required for a strong Position Control vision and strategic plan. By working collaboratively with all stakeholders, you will help to execute the strategic staffing vision for our growing organization.
Supervisory Responsibilities Directly manage the Director of Position Control (matrix management structure built in with the Finance team).
Location This is a full-time remote position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.
Up to 30% of the time during the busiest parts of the year.
What You’ll Do – Accountabilities
Lead the creation and ongoing refinement of sophisticated staffing models tailored to meet the unique requirements of each school and program. Ensure models are adaptable to IDEA’s strategic plan, financial modeling, national expansion, and changing programmatic needs.
Develop and lead the vision, strategy, and processes for Position Control at the organization, driving through the development of updated and streamlined systems and analytics.
In partnership with the Sr. VP of Talent Acquisition and the Talent Acquisition Lead Team, own the implementation and development of Talent Acquistion’s data systems and strategic vision, ensuring transparency, accessibility, and continual improvement of strong analysis and informed action planning.
Perform comprehensive analyses of workforce data to evaluate current staffing levels, role effectiveness, and their direct impact on student achievement.
Create and implement robust ROI metrics for various educational roles, assessing their effectiveness in promoting student success and organizational efficiency. Utilizing these analyses to continually strategize and implement change as needed in the staffing model.
Partner closely with AST, School Leadership, Finance, Growth, HR, and senior team stakeholders to ensure staffing models effectively meet instructional needs and support programmatic objectives.
Create, refine, and implement a vision for long-term staffing logistics and modelling development, driving the improvement of modeling year-over-year across the entire organization.
Additional Duties and Responsibilities
Establish and integrate key performance metrics and logic into staffing models, ensuring that hiring processes are data-driven and aligned with organizational goals
Strategically lead position control across all entities ensuring accurate active positions and vacancies are maintained across all entities.
Lead the Position Control team to closely partner with the Payroll, Talent Acquisition, Compensation and Benefits, Business Information Systems and Employee Information Systems Teams
In partnership with the Enrollment, Finance, and Growth Teams, create projections from historical trends, reports, and analysis in order to identify potential pathways forward as the organization continues to grow and develop.
Identify or collect data that is relevant to the problem/task/project and utilize said data to uncover trends, highlight areas for improvement, and recommend strategic adjustments to staffing practices.
Construct rapid, ad-hoc analyses to support district, regional, and school leadership
Introductory knowledge of predictive analytics and modeling/times series forecasting, causal inference, experimental research design and analysis, independent research, frequentist and Bayesian methods, natural language processing/large language models, demography/GIS
Analyze the financial implications of staffing decisions, providing actionable recommendations for resource allocation that align with both budgetary constraints and educational goals.
Lead workshops and collaborative discussions to gather input on staffing requirements, fostering a culture of continuous feedback and improvement.
Produce regular, detailed reports and presentations that summarize analytical findings, recommendations, and the overall impact of staffing on student performance.
Offer data-driven insights and actionable recommendations to senior leadership, informing strategic planning and decision-making processes.
Keep abreast of industry trends, emerging best practices, and legislative changes affecting K-12 staffing and educational effectiveness.
Continuously enhance staffing models based on stakeholder feedback, data analysis, and the evolving landscape of education.
Strategically partner with senior leaders and their teams in order to develop clear workforce analyses of individual roles and programs, identifying the ROI each brings as it pertains to student outcomes.
Collaborate with the Director of Financial Modeling and the financial planning team to align financial model outcomes and annual budgeting/proforma processes with programmatic and staffing needs.
Train internal stakeholders on the purposes and outcomes of staffing models, serving as the subject-matter expert on logic statements and modeling for the organization. Developing, maintaining, and nurturing stakeholder engagement from start to finish is key in ensuring an effective and successful staffing model
Educate key stakeholders on methodology improvements, including approach, rationale and impact. The learning of all end users and stakeholders is key to successful implementation. Driving through influence and motivation will be crucial to success.
Integrating stakeholder and end user perspectives into the development and continual maintenance of the staffing model and logic work will continue to drive successful implementation across all areas and divisions.
Partner internally with R&A and Software Development, as well as with any external partner on the development, creation, and implementation of upgraded Staffing Model platforms.
Drive the communication and accountability strategy for all areas surrounding Staffing Logic and Models alongside the Sr. VP of Talent Acquisition – ensuring strong communication plans are in place at all levels of stakeholders throughout the year
Maintain historical data surrounding the staffing model, role analyses, and shift in need across the organization.
Additional Skills Required Education and Experience
Education: Bachelor’s degree in Education, Human Resources, Business Administration, Data Analytics, or a related field; Master’s degree preferred.
Minimum of 5-8 years of experience in workforce planning, data analysis, or a related role within an educational or large organizational setting.
Demonstrated expertise in K-12 staffing models and a strong understanding of educational metrics and outcomes.
Preferred Education and Experience Computational skills
Experience with BI and dashboarding tools like PowerBI, Tableau
Experience with programming or scripting languages
Experience handling large data sets and querying relational databases
Support district compliance efforts by exporting and analyzing data from our data warehouse as well as other data systems
Work reproducibly (using literate programming practices like Rmarkdown/Quarto/Jupyter Notebooks as well as version control (via Git/GitHub) so colleagues can support and extend your work
Basic familiarity with computational languages such as R, Python, Julia, STATA, SQL, Matlab.
Basic familiarity with data visualization tools like ggplot2, Shiny, matplotlib, D3.js/Observable.js, PowerBI, Tableau
Version control systems like git (preferred) or Subversion
Familiarity with survey platforms like Microsoft Forms
Communication Skills
Exceptional written and verbal communication abilities, capable of conveying complex information clearly and effectively to diverse audiences.
Create clear reports for non-technical audiences, including insightful statistical visualizations that help non-statisticians make valid inferences
Share learnings with internal and external stakeholders
Ability to work collaboratively in a group environment as well as independently
Reporting and data visualization skills
Clear and concise interpretation of analytical reports
Draw and contextualize conclusions derived from analysis
Professional Skills
Detail-oriented and adept at managing multiple projects and deadlines in a fast-paced environment.
Excellent customer service skills, both written and oral, and maintain confidentiality in all matters
Knowledge
Thorough understanding of K-12 education policies, staffing trends, and best practices in workforce management.
Familiarity with student outcomes measurement and strategies for enhancing educational effectiveness.
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Supervisory Responsibilities Directly manage the Director of Position Control (matrix management structure built in with the Finance team).
Location This is a full-time remote position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.
Up to 30% of the time during the busiest parts of the year.
What You’ll Do – Accountabilities
Lead the creation and ongoing refinement of sophisticated staffing models tailored to meet the unique requirements of each school and program. Ensure models are adaptable to IDEA’s strategic plan, financial modeling, national expansion, and changing programmatic needs.
Develop and lead the vision, strategy, and processes for Position Control at the organization, driving through the development of updated and streamlined systems and analytics.
In partnership with the Sr. VP of Talent Acquisition and the Talent Acquisition Lead Team, own the implementation and development of Talent Acquistion’s data systems and strategic vision, ensuring transparency, accessibility, and continual improvement of strong analysis and informed action planning.
Perform comprehensive analyses of workforce data to evaluate current staffing levels, role effectiveness, and their direct impact on student achievement.
Create and implement robust ROI metrics for various educational roles, assessing their effectiveness in promoting student success and organizational efficiency. Utilizing these analyses to continually strategize and implement change as needed in the staffing model.
Partner closely with AST, School Leadership, Finance, Growth, HR, and senior team stakeholders to ensure staffing models effectively meet instructional needs and support programmatic objectives.
Create, refine, and implement a vision for long-term staffing logistics and modelling development, driving the improvement of modeling year-over-year across the entire organization.
Additional Duties and Responsibilities
Establish and integrate key performance metrics and logic into staffing models, ensuring that hiring processes are data-driven and aligned with organizational goals
Strategically lead position control across all entities ensuring accurate active positions and vacancies are maintained across all entities.
Lead the Position Control team to closely partner with the Payroll, Talent Acquisition, Compensation and Benefits, Business Information Systems and Employee Information Systems Teams
In partnership with the Enrollment, Finance, and Growth Teams, create projections from historical trends, reports, and analysis in order to identify potential pathways forward as the organization continues to grow and develop.
Identify or collect data that is relevant to the problem/task/project and utilize said data to uncover trends, highlight areas for improvement, and recommend strategic adjustments to staffing practices.
Construct rapid, ad-hoc analyses to support district, regional, and school leadership
Introductory knowledge of predictive analytics and modeling/times series forecasting, causal inference, experimental research design and analysis, independent research, frequentist and Bayesian methods, natural language processing/large language models, demography/GIS
Analyze the financial implications of staffing decisions, providing actionable recommendations for resource allocation that align with both budgetary constraints and educational goals.
Lead workshops and collaborative discussions to gather input on staffing requirements, fostering a culture of continuous feedback and improvement.
Produce regular, detailed reports and presentations that summarize analytical findings, recommendations, and the overall impact of staffing on student performance.
Offer data-driven insights and actionable recommendations to senior leadership, informing strategic planning and decision-making processes.
Keep abreast of industry trends, emerging best practices, and legislative changes affecting K-12 staffing and educational effectiveness.
Continuously enhance staffing models based on stakeholder feedback, data analysis, and the evolving landscape of education.
Strategically partner with senior leaders and their teams in order to develop clear workforce analyses of individual roles and programs, identifying the ROI each brings as it pertains to student outcomes.
Collaborate with the Director of Financial Modeling and the financial planning team to align financial model outcomes and annual budgeting/proforma processes with programmatic and staffing needs.
Train internal stakeholders on the purposes and outcomes of staffing models, serving as the subject-matter expert on logic statements and modeling for the organization. Developing, maintaining, and nurturing stakeholder engagement from start to finish is key in ensuring an effective and successful staffing model
Educate key stakeholders on methodology improvements, including approach, rationale and impact. The learning of all end users and stakeholders is key to successful implementation. Driving through influence and motivation will be crucial to success.
Integrating stakeholder and end user perspectives into the development and continual maintenance of the staffing model and logic work will continue to drive successful implementation across all areas and divisions.
Partner internally with R&A and Software Development, as well as with any external partner on the development, creation, and implementation of upgraded Staffing Model platforms.
Drive the communication and accountability strategy for all areas surrounding Staffing Logic and Models alongside the Sr. VP of Talent Acquisition – ensuring strong communication plans are in place at all levels of stakeholders throughout the year
Maintain historical data surrounding the staffing model, role analyses, and shift in need across the organization.
Additional Skills Required Education and Experience
Education: Bachelor’s degree in Education, Human Resources, Business Administration, Data Analytics, or a related field; Master’s degree preferred.
Minimum of 5-8 years of experience in workforce planning, data analysis, or a related role within an educational or large organizational setting.
Demonstrated expertise in K-12 staffing models and a strong understanding of educational metrics and outcomes.
Preferred Education and Experience Computational skills
Experience with BI and dashboarding tools like PowerBI, Tableau
Experience with programming or scripting languages
Experience handling large data sets and querying relational databases
Support district compliance efforts by exporting and analyzing data from our data warehouse as well as other data systems
Work reproducibly (using literate programming practices like Rmarkdown/Quarto/Jupyter Notebooks as well as version control (via Git/GitHub) so colleagues can support and extend your work
Basic familiarity with computational languages such as R, Python, Julia, STATA, SQL, Matlab.
Basic familiarity with data visualization tools like ggplot2, Shiny, matplotlib, D3.js/Observable.js, PowerBI, Tableau
Version control systems like git (preferred) or Subversion
Familiarity with survey platforms like Microsoft Forms
Communication Skills
Exceptional written and verbal communication abilities, capable of conveying complex information clearly and effectively to diverse audiences.
Create clear reports for non-technical audiences, including insightful statistical visualizations that help non-statisticians make valid inferences
Share learnings with internal and external stakeholders
Ability to work collaboratively in a group environment as well as independently
Reporting and data visualization skills
Clear and concise interpretation of analytical reports
Draw and contextualize conclusions derived from analysis
Professional Skills
Detail-oriented and adept at managing multiple projects and deadlines in a fast-paced environment.
Excellent customer service skills, both written and oral, and maintain confidentiality in all matters
Knowledge
Thorough understanding of K-12 education policies, staffing trends, and best practices in workforce management.
Familiarity with student outcomes measurement and strategies for enhancing educational effectiveness.
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