Executive Assistant/Coodinator

We are looking for a high-capacity, detail-driven Executive Assistant / Operations Coordinator to support ownership and help drive the day-to-day effectiveness of our growing service business.This is not a passive administrative role.This is a key position inside the company someone who can:Think independentlyExecute with excellenceAnticipate needs before they become problemsAnd operate as a bridge between ownership, vendors, and internal operationsYou will work closely with ownership while also supporting office functions, phone coverage, and operational coordination.If you thrive in a fast-paced environment, enjoy solving problems in real time, and take pride in doing things the right waynot the easy waythis role is for you. What Youll DoExecutive SupportManage and coordinate owner schedules, priorities, and communicationsPrepare reports, documents, and business correspondenceTrack and follow up on key initiatives and tasksAct as a liaison between ownership, vendors, and internal teamOperations & Office CoordinationAssist with day-to-day office operations and administrative functionsProvide phone coverage and customer support when neededCoordinate with technicians, vendors, and internal staffHandle whatever is needed tasks to keep the business movingFinancial & Business SupportTrack and assist with accounts payable and receivablesHelp manage vendor relationships and documentationAssist with insurance certificates, compliance, and reporting requirementsSupport business filings, corporate documentation, and organizational trackingProblem Solving & ExecutionHandle issues as they arisewithout constantly escalating everything uphillIdentify gaps, inefficiencies, and opportunities for improvementFollow through on details and ensure tasks are completed fully What Were Looking ForCore TraitsHighly detail-oriented and organizedStrong independent thinker and problem solverAbility to manage multiple priorities without losing accuracyComfortable operating in a fast-moving, real-world environmentStrong sense of ownership and accountabilityMotivated by excellencenot just completionExperience & SkillsExperience in administrative, executive assistant, or operations rolesWorking knowledge of:Business operationsInsurance documentation and requirementsAccounts payable/receivable trackingVendor coordinationStrong communication skills (written and verbal)Proficient with standard office tools (email, spreadsheets, scheduling systems)Cultural FitComfortable working in a family-run business environmentAble to communicate directly, professionally, and respectfullyNot afraid to step in and handle problems as they comeUnderstands that no task is beneath the role when the team needs it Compensation & BenefitsSalary: Based on experiencePerformance Bonus: Based on results and contributionHealth Benefits401(k)Opportunity to grow with a strong, values-driven companyWho This Role Is ForThis role is for someone who:Wants to be in the middle of the action, not on the sidelinesTakes pride in being the person who keeps things running rightDoesnt wait to be told what to doUnderstands that details matterand execution matters moreWho This Role Is NOT ForSomeone who needs constant directionSomeone who avoids responsibility or difficult situationsSomeone looking for a quiet, low-impact admin role FINAL NOTE This role can become one of the most important positions in our company.We are looking for someone who doesnt just want a job

but wants to take ownership, solve problems, and operate at a high level every day. recblid agwfy3vd1w3p02j055jmh2nq959tjy