Records Specialist - Law Firm
Epiq, Princeton, NJ, United States
Records Specialist
A Records Specialist provides records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in EPIQ's service agreement with client. Responsibilities include registering new files and tracking the circulation of files to and from client staff in Records Management System (RMS) database, preparing inactive files for offsite storage or digitization, performing file culling activities as requested, performing regular inventory of files stored at client facilities or offsite storage vendors, assisting client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment, assisting client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content, and preparing reports related to the activity of the Records Department. Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries. Requirements include a High School Diploma or GED, 1 year file, records, imaging/scanning experience, familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems, strong verbal and written communication skills, detail oriented and attention to detail and accuracy, good organization skills with ability to manage multiple tasks, ability to lift or move 40 lbs. or greater, ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs., ability to walk, bend, kneel, stand or sit for an extended period of time.
A Records Specialist provides records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in EPIQ's service agreement with client. Responsibilities include registering new files and tracking the circulation of files to and from client staff in Records Management System (RMS) database, preparing inactive files for offsite storage or digitization, performing file culling activities as requested, performing regular inventory of files stored at client facilities or offsite storage vendors, assisting client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment, assisting client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content, and preparing reports related to the activity of the Records Department. Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries. Requirements include a High School Diploma or GED, 1 year file, records, imaging/scanning experience, familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems, strong verbal and written communication skills, detail oriented and attention to detail and accuracy, good organization skills with ability to manage multiple tasks, ability to lift or move 40 lbs. or greater, ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs., ability to walk, bend, kneel, stand or sit for an extended period of time.