Data Entry Clerk
Aston Carter, Albany, NY, United States
Job Title: Data Entry Clerk Position Summary
The Data Entry Clerk supports the Accounts Payable department by managing external vendor communications and providing administrative invoice support. This role serves as a primary point of contact for vendors regarding payment updates, invoice status, and requests for clarification—primarily via email, with occasional phone calls as needed.
The individual will work closely with the Accounts Payable Manager to ensure vendors receive timely and accurate information. As workload allows, the role will also assist with invoice entry, filing, and data accuracy checks.
Vendor Communication
Communicate with vendors primarily via email to provide payment updates and request information.
Follow up on missing or unclear invoice details to support timely processing.
Handle inbound vendor phone calls as needed and relay collected information to the Accounts Payable Manager.
Accounts Payable & Administrative Support
Enter invoices into the Workday system accurately and efficiently.
Spot-check entered data for accuracy and completeness.
File and organize paper and electronic records once invoices are entered.
Support the AP team with general administrative tasks as needed.
Required Qualifications
1–3 years of experience in data entry, accounts payable support, or administrative roles
College degree required
Strong written communication skills, especially professional email correspondence
High attention to detail and accuracy
Basic to intermediate proficiency with Microsoft Excel and other office tools
Comfortable working in fast-paced, transactional environments
Preferred Qualifications
Prior exposure to Accounts Payable or finance operations
Experience using Workday or similar ERP systems
Strong organizational and filing skills
Ability to prioritize tasks and follow up independently
Work Environment
Office-based Accounts Payable department with 15+ team members
Professional, collaborative team atmosphere
Business casual dress code
Consistent weekday schedule offering strong work-life balance
Why This Role
Join the largest regional healthcare system in the area
Strong potential for long-term employment and internal growth
Gain valuable experience supporting healthcare finance operations
Stable daytime hours in a collaborative team environment
Pay and Benefits The pay range for this position is $17.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type This is a fully onsite position in Albany, NY.
Application Deadline This position is anticipated to close on Apr 21, 2026.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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The Data Entry Clerk supports the Accounts Payable department by managing external vendor communications and providing administrative invoice support. This role serves as a primary point of contact for vendors regarding payment updates, invoice status, and requests for clarification—primarily via email, with occasional phone calls as needed.
The individual will work closely with the Accounts Payable Manager to ensure vendors receive timely and accurate information. As workload allows, the role will also assist with invoice entry, filing, and data accuracy checks.
Vendor Communication
Communicate with vendors primarily via email to provide payment updates and request information.
Follow up on missing or unclear invoice details to support timely processing.
Handle inbound vendor phone calls as needed and relay collected information to the Accounts Payable Manager.
Accounts Payable & Administrative Support
Enter invoices into the Workday system accurately and efficiently.
Spot-check entered data for accuracy and completeness.
File and organize paper and electronic records once invoices are entered.
Support the AP team with general administrative tasks as needed.
Required Qualifications
1–3 years of experience in data entry, accounts payable support, or administrative roles
College degree required
Strong written communication skills, especially professional email correspondence
High attention to detail and accuracy
Basic to intermediate proficiency with Microsoft Excel and other office tools
Comfortable working in fast-paced, transactional environments
Preferred Qualifications
Prior exposure to Accounts Payable or finance operations
Experience using Workday or similar ERP systems
Strong organizational and filing skills
Ability to prioritize tasks and follow up independently
Work Environment
Office-based Accounts Payable department with 15+ team members
Professional, collaborative team atmosphere
Business casual dress code
Consistent weekday schedule offering strong work-life balance
Why This Role
Join the largest regional healthcare system in the area
Strong potential for long-term employment and internal growth
Gain valuable experience supporting healthcare finance operations
Stable daytime hours in a collaborative team environment
Pay and Benefits The pay range for this position is $17.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type This is a fully onsite position in Albany, NY.
Application Deadline This position is anticipated to close on Apr 21, 2026.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr