Administrative Assistant - Athletics and Activities
Park County District No 6, Cody, WY, United States
Overview
Park County School District 6
Full-Time, Benefited Position
Salary Range: $19.90 - $32.90
This job reports to Activities Director
Purpose Statement
The job of Administrative Assistant - Activities Director is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.
Responsibilities
Compiles and verifies data from a wide variety of sources for the purpose of preparing reports, making recommendations, and/or preparing information for assigned administrator.
Coordinates a wide variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains a wide variety of manual and electronic documents/files for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Monitors a wide variety of activities on behalf of assigned Administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
Organizes District games, tournaments, conferences, work load, and conventions for the purpose of ensuring the management and overall efficiency and integrity of the activity office and its programs.
Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
Participates in meetings, workshops, and/or training for the purpose of providing or receiving information, recording minutes, and supporting attendees.
Prepares a wide variety of reports, documents and correspondence for the purpose of documenting activities, providing written reference, and/or conveying information.
Presents information on administrative procedures for the purpose of orienting new personnel and/or disseminating information to existing personnel.
Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
Procures supplies and materials for the purpose of maintaining availability of required items.
Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
Represents assigned Administrator in absence for the purpose of conveying and/or gathering information required for administrative functions.
Researches a variety of topics and makes changes for the purpose of providing information and/or recommendations that address administrative requirements.
Responds to inquiries from internal and external parties for the purpose of providing information, facilitating communication, and/or providing direction.
Schedules a wide variety of activities for the purpose of making necessary arrangements for assigned administrator.
Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills, Knowledge And Abilities
SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using job related software applications, preparing and maintaining accurate records; planning and managing projects; analyzing data; applying job-related codes, regulations and laws; classifying data and/or information; conducting financial transactions; conducting meetings; promoting activities and/or events; and screening telephone calls.
KNOWLEDGE
is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; common office machines; and concepts of grammar and punctuation; office methods and practices; job-related codes/laws/rules/regulations/policies; keyboarding; knowledge of community resources; recordkeeping and record retention practices; and school safety and security practices.
ABILITY
is required to schedule activities, gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities, communicating with diverse groups, maintaining confidentiality, meeting deadlines and schedules, setting priorities, working as part of a team; working with frequent interruptions; analyzing issues and determining appropriate course of action; displaying tact and courtesy; multitasking; organizing tasks; and working with detailed information/data.
Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Experience Job related experience with increasing levels of responsibility is desired.
Education High school diploma or equivalent.
Continuing Education / Training
Blood borne Pathogens Training & Testing
Diabetes Training & Testing Homeless Training & Testing Epi-Pen Training
Medical Administration
Glucagon Training
Civil Rights
Clearances
Criminal Justice Fingerprint/Background Clearance
FLSA Status
Salary Grade Non Exempt $19.90 - $32.90
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Full-Time, Benefited Position
Salary Range: $19.90 - $32.90
This job reports to Activities Director
Purpose Statement
The job of Administrative Assistant - Activities Director is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.
Responsibilities
Compiles and verifies data from a wide variety of sources for the purpose of preparing reports, making recommendations, and/or preparing information for assigned administrator.
Coordinates a wide variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains a wide variety of manual and electronic documents/files for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Monitors a wide variety of activities on behalf of assigned Administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
Organizes District games, tournaments, conferences, work load, and conventions for the purpose of ensuring the management and overall efficiency and integrity of the activity office and its programs.
Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
Participates in meetings, workshops, and/or training for the purpose of providing or receiving information, recording minutes, and supporting attendees.
Prepares a wide variety of reports, documents and correspondence for the purpose of documenting activities, providing written reference, and/or conveying information.
Presents information on administrative procedures for the purpose of orienting new personnel and/or disseminating information to existing personnel.
Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
Procures supplies and materials for the purpose of maintaining availability of required items.
Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
Represents assigned Administrator in absence for the purpose of conveying and/or gathering information required for administrative functions.
Researches a variety of topics and makes changes for the purpose of providing information and/or recommendations that address administrative requirements.
Responds to inquiries from internal and external parties for the purpose of providing information, facilitating communication, and/or providing direction.
Schedules a wide variety of activities for the purpose of making necessary arrangements for assigned administrator.
Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills, Knowledge And Abilities
SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using job related software applications, preparing and maintaining accurate records; planning and managing projects; analyzing data; applying job-related codes, regulations and laws; classifying data and/or information; conducting financial transactions; conducting meetings; promoting activities and/or events; and screening telephone calls.
KNOWLEDGE
is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; common office machines; and concepts of grammar and punctuation; office methods and practices; job-related codes/laws/rules/regulations/policies; keyboarding; knowledge of community resources; recordkeeping and record retention practices; and school safety and security practices.
ABILITY
is required to schedule activities, gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities, communicating with diverse groups, maintaining confidentiality, meeting deadlines and schedules, setting priorities, working as part of a team; working with frequent interruptions; analyzing issues and determining appropriate course of action; displaying tact and courtesy; multitasking; organizing tasks; and working with detailed information/data.
Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Experience Job related experience with increasing levels of responsibility is desired.
Education High school diploma or equivalent.
Continuing Education / Training
Blood borne Pathogens Training & Testing
Diabetes Training & Testing Homeless Training & Testing Epi-Pen Training
Medical Administration
Glucagon Training
Civil Rights
Clearances
Criminal Justice Fingerprint/Background Clearance
FLSA Status
Salary Grade Non Exempt $19.90 - $32.90
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