Compliance Processor, Property Tax
DMA - DuCharme, McMillen & Associates, Inc., Indianapolis, IN, United States
As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof:
2025 Great Places to Work Certified
Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation)
Company paid parental leave
Generous time off package
Multiple benefit plans, eligibility begins on day one of employment
Culturally focused on work/life balance, mental health, and the overall wellness of our employees
Position Summary The Compliance Processor provides general support to the department by communicating with taxing jurisdictions, preparing tax payments, and other timely completion of all assigned work in the personal property compliance process.
Essential Duties And Responsibilities
Perform property tax notice and bill entry into PTMS, OneSource, and DMA’s internal software PTCA
Prepare tax payments on behalf of clients for jurisdictional liabilities by assigned due date
Review the missing bills and notices reports and research items not received
Preparation of exception reports
Contact taxing authorities to request information
Prepare funding requests to send to the client in order to receive funds for timely payments
Ensure all applicable tax bills and remittances are processed, printed, matched, scanned, and mailed in a timely manner
Prepare client bank reconciliations to determine any discrepancies and make calls on any checks outstanding for more than 60 days
Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMA’s web portal
Log certified numbers into PTCA for tax bills
Assist team members in addressing client inquiries
Non-Essential Duties And Responsibilities
Assist with filing of extension requests and updating PTCA accordingly
Assist Property Tax Assistants during heavy filing deadlines including creating and sealing mailers, and copying/scanning returns, renditions, work papers, etc.
Perform other duties as assigned
Education And Qualifications
High School diploma or equivalent required
1-3 years office or administrative experience preferred
Intermediate level knowledge of Excel and MS Word
Familiarity with database entry with high level of attention to detail and accuracy
Strong verbal and written communication skills; ability to multi-task
Organization and the ability to excel in a fast-paced environment
The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment.
It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at HRDepartment@dmainc.com or 800-309-2110 and choosing selection 6.
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2025 Great Places to Work Certified
Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation)
Company paid parental leave
Generous time off package
Multiple benefit plans, eligibility begins on day one of employment
Culturally focused on work/life balance, mental health, and the overall wellness of our employees
Position Summary The Compliance Processor provides general support to the department by communicating with taxing jurisdictions, preparing tax payments, and other timely completion of all assigned work in the personal property compliance process.
Essential Duties And Responsibilities
Perform property tax notice and bill entry into PTMS, OneSource, and DMA’s internal software PTCA
Prepare tax payments on behalf of clients for jurisdictional liabilities by assigned due date
Review the missing bills and notices reports and research items not received
Preparation of exception reports
Contact taxing authorities to request information
Prepare funding requests to send to the client in order to receive funds for timely payments
Ensure all applicable tax bills and remittances are processed, printed, matched, scanned, and mailed in a timely manner
Prepare client bank reconciliations to determine any discrepancies and make calls on any checks outstanding for more than 60 days
Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMA’s web portal
Log certified numbers into PTCA for tax bills
Assist team members in addressing client inquiries
Non-Essential Duties And Responsibilities
Assist with filing of extension requests and updating PTCA accordingly
Assist Property Tax Assistants during heavy filing deadlines including creating and sealing mailers, and copying/scanning returns, renditions, work papers, etc.
Perform other duties as assigned
Education And Qualifications
High School diploma or equivalent required
1-3 years office or administrative experience preferred
Intermediate level knowledge of Excel and MS Word
Familiarity with database entry with high level of attention to detail and accuracy
Strong verbal and written communication skills; ability to multi-task
Organization and the ability to excel in a fast-paced environment
The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment.
It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at HRDepartment@dmainc.com or 800-309-2110 and choosing selection 6.
#J-18808-Ljbffr