Assistant Finance Director
Gfoat, Granite Heights, WI, United States
Summary
Under general supervision, the Assistant Director of Finance provides leadership within the finance department as it relates to performance management, training and mentorship, organizational and succession planning. This position serves in the capacity of the Director of Finance (“Director”) in their absence. This position performs highly responsible accounting work in accordance with generally accepted accounting principles. Work involves ensuring the accurate accounting of transactions within the City’s general ledger, working with auditors on the annual financial audit and preparing the ACFR, assisting with the development of the monthly financial report, and works with the Director of Finance on treasury management to include bank reconciliation, cash flow monitoring, investment portfolio analysis and debt management support.
Organizational Relationships
Reports: Director of Finance (“Director”).
Directs: Supervises Municipal Court Clerk/Assistant Accountant.
Other: Has frequent contact with the Director of Finance and finance department employees, utilities department employees, municipal court personnel, other city departments, external auditors, granting agencies, and the general public.
Essential Job Functions & Other Important Duties
Prepares and/or processes various records and reports such as audit schedules, quarterly investment reports, grant financial status reports, capital improvement plan (CIP) report for City Council, and assists the Finance Director with the development of monthly financial reports for the City and the economic development corporation (EDC) and municipal benefits corporation (MBC).
Stays current on pertinent accounting standards, laws and regulations pertaining to municipal finance, budgeting and treasury management.
Serves as one of the investment officers for the City.
Monitors and advises on matters of internal controls.
Supervises year-end audit and assists in the completion of the ACFR.
Compiles year-end schedules; reviews and books needed entries.
Works with the Finance Director on the development and completion of the annual budget and monitors the Adopted Budget throughout the year.
Assists the Finance Director with management and accounting for fixed assets, debt, grants, CIP.
Provides cross-functional support to municipal court, accounts payable, payroll, and other finance units as needed to ensure continuity of operations.
Uses a variety of computer software such as Microsoft Word, Excel, Power Point, and the City’s enterprise software.
Provides operational support during emergencies.
Performs special projects including fund analysis and internal transfer analysis.
Other Important Duties
Responds to customer calls and in-person inquiries regarding various city issues.
Performs journal entries.
Presents agenda items and reports to various boards, committees, commissions and City Council as needed.
Performs routine administrative/office tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc.
Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.
Performs such other related duties as may be assigned.
Knowledge of
Accounting:
principles and practices, including general ledger, accounts payable, and accounts receivable.
Budget Management:
developing plans and budgets and monitoring them against actual activity.
English Language:
the structure and content of the English language, including the meaning of words and grammar.
Basic Math:
add, subtract, multiply, or divide quickly.
Customer Service Management:
principles and processes for providing customer service, including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.
Office Systems:
administrative and clerical procedures and systems such as word-processing systems, filing and records management systems, and forms design principles.
Office Software:
current word processing, presentation, spreadsheet, and database programs used by the City.
Record Keeping:
principles and practices for collection and recording of information for use in report presentations.
Statistical Principles:
principles and processes dealing with the collection, analysis, interpretation, and presentation of quantitative data.
Supervision:
personnel motivation, interviewing, hiring, oversight, evaluation, and discipline.
Skill/Ability to
Cooperation:
establishing and maintaining positive working relationships with those contacted in the course of work.
Organizational Systems:
Track multiple variables by sorting, grouping, and calendaring.
Deductive Reasoning:
applying general rules to specific problems to come up with logical answers. This involves deciding if an answer makes sense or provides a logical explanation for why a series of seemingly unrelated events occur together.
Inductive Reasoning:
combining separate pieces of information or specific answers to problems to form general rules or conclusions. This includes coming up with a logical explanation for why a series of seemingly unrelated events occur together.
Prioritization:
Selecting, from multiple options, activities to achieve a goal.
Time Management:
managing time wisely to complete assignments on time.
Quality of Work:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.
Quantity of Work:
Performs described work duties and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.
Judgment:
Exercises analytical judgment in areas of responsibility. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.
Education and Experience Bachelor's Degree in Accounting, Business Management, Finance or a related field with coursework equivalent to a major concentration in accounting plus five years of accounting experience, including three years of municipal accounting experience. Certified Public Accountant designation and/or Certified Government Finance Officer are desirable.
or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Certifications and Licenses Required Valid Texas driver’s license.
Physical Demands and Work Environment Physical Abilities:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Environment:
The person performing the duties of this position is not exposed to adverse work environment conditions.
The employee constantly is required to listen, see, sit, talk, or walk. The employee frequently is required to grasp, handle, feel, reach, or stand. The employee occasionally is required to balance, carry, kneel, lift up to 50 pounds, pull, push, or stoop. Rarely, the employee is required to climb or crawl.
Additional Information The City of Heath is an equal opportunity employer of qualified individuals. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job‑related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
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Organizational Relationships
Reports: Director of Finance (“Director”).
Directs: Supervises Municipal Court Clerk/Assistant Accountant.
Other: Has frequent contact with the Director of Finance and finance department employees, utilities department employees, municipal court personnel, other city departments, external auditors, granting agencies, and the general public.
Essential Job Functions & Other Important Duties
Prepares and/or processes various records and reports such as audit schedules, quarterly investment reports, grant financial status reports, capital improvement plan (CIP) report for City Council, and assists the Finance Director with the development of monthly financial reports for the City and the economic development corporation (EDC) and municipal benefits corporation (MBC).
Stays current on pertinent accounting standards, laws and regulations pertaining to municipal finance, budgeting and treasury management.
Serves as one of the investment officers for the City.
Monitors and advises on matters of internal controls.
Supervises year-end audit and assists in the completion of the ACFR.
Compiles year-end schedules; reviews and books needed entries.
Works with the Finance Director on the development and completion of the annual budget and monitors the Adopted Budget throughout the year.
Assists the Finance Director with management and accounting for fixed assets, debt, grants, CIP.
Provides cross-functional support to municipal court, accounts payable, payroll, and other finance units as needed to ensure continuity of operations.
Uses a variety of computer software such as Microsoft Word, Excel, Power Point, and the City’s enterprise software.
Provides operational support during emergencies.
Performs special projects including fund analysis and internal transfer analysis.
Other Important Duties
Responds to customer calls and in-person inquiries regarding various city issues.
Performs journal entries.
Presents agenda items and reports to various boards, committees, commissions and City Council as needed.
Performs routine administrative/office tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc.
Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.
Performs such other related duties as may be assigned.
Knowledge of
Accounting:
principles and practices, including general ledger, accounts payable, and accounts receivable.
Budget Management:
developing plans and budgets and monitoring them against actual activity.
English Language:
the structure and content of the English language, including the meaning of words and grammar.
Basic Math:
add, subtract, multiply, or divide quickly.
Customer Service Management:
principles and processes for providing customer service, including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.
Office Systems:
administrative and clerical procedures and systems such as word-processing systems, filing and records management systems, and forms design principles.
Office Software:
current word processing, presentation, spreadsheet, and database programs used by the City.
Record Keeping:
principles and practices for collection and recording of information for use in report presentations.
Statistical Principles:
principles and processes dealing with the collection, analysis, interpretation, and presentation of quantitative data.
Supervision:
personnel motivation, interviewing, hiring, oversight, evaluation, and discipline.
Skill/Ability to
Cooperation:
establishing and maintaining positive working relationships with those contacted in the course of work.
Organizational Systems:
Track multiple variables by sorting, grouping, and calendaring.
Deductive Reasoning:
applying general rules to specific problems to come up with logical answers. This involves deciding if an answer makes sense or provides a logical explanation for why a series of seemingly unrelated events occur together.
Inductive Reasoning:
combining separate pieces of information or specific answers to problems to form general rules or conclusions. This includes coming up with a logical explanation for why a series of seemingly unrelated events occur together.
Prioritization:
Selecting, from multiple options, activities to achieve a goal.
Time Management:
managing time wisely to complete assignments on time.
Quality of Work:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.
Quantity of Work:
Performs described work duties and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.
Judgment:
Exercises analytical judgment in areas of responsibility. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.
Education and Experience Bachelor's Degree in Accounting, Business Management, Finance or a related field with coursework equivalent to a major concentration in accounting plus five years of accounting experience, including three years of municipal accounting experience. Certified Public Accountant designation and/or Certified Government Finance Officer are desirable.
or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Certifications and Licenses Required Valid Texas driver’s license.
Physical Demands and Work Environment Physical Abilities:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Environment:
The person performing the duties of this position is not exposed to adverse work environment conditions.
The employee constantly is required to listen, see, sit, talk, or walk. The employee frequently is required to grasp, handle, feel, reach, or stand. The employee occasionally is required to balance, carry, kneel, lift up to 50 pounds, pull, push, or stoop. Rarely, the employee is required to climb or crawl.
Additional Information The City of Heath is an equal opportunity employer of qualified individuals. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job‑related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
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