Associate Director, Accounting Operations and Revenue Management
The University of Chicago Booth School of Business, Chicago, IL, United States
Responsible for overall cash management and revenue recognition at the University of Chicago Booth School of Business including Gleacher Executive Education, Gleacher Conference Center, international and domestic gifts, Harper UCPE/Booth, Harper Business Center and other general miscellaneous revenue management for Harper departments and Centers. The reporting totals, including gifts, is $138M for the school. Manage the full spectrum of accounts receivable, cash management, deferred revenue, invoicing, internal billing, and cash receipting at the Booth School of Business. Provide general accounting support where needed.
This position is not eligible for employer-sponsored employment authorization.
Responsibilities
Ensures all revenue is accounted and properly treated in coordination with GAAP, University accounting rules, and best practice.
Develops and maintains process and matrix reporting for various lines of business that receive revenue and cash while working with central University.
Analyzes all processing systems, including merchant accounts, to ensure they are the most optimum methods.
Acts as an internal auditor for various departments and lines of business so that all internal controls are being met that relates to cash collection.
Provides consulting, training, and acts as a resource for various staff as it relates to cash management, reporting and problem-solving.
Advises on strategies for unspent expendable gifts and endowment income to ensure proper use of donor funds.
Organizes and schedules meetings with various staff within Booth and central University.
Collaborates with Harper Senior Director regarding Booth’s Bank 35 reconciliation process to ensure all deposits are recorded properly in Oracle and manages the bank reconciliation process and records.
Responsible for various non-Booth University bank transactions for Booth cash receipts erroneously processed outside of Bank 35.
Collaborates and reviews with Gleacher Senior Director about cash receipts and recordings for Gleacher Executive Education and Conference Center inputs into QuickBooks.
Works with Harper Senior Director and UCPE division with cash receipts related to Booth/UCPE online executive education programs and other cash received in the Harper offices.
Obtains and prepares all source documents for Gleacher Conference Center, Gleacher Executive Education and Harper’s Business Center and department’s invoicing and internal billing customers.
Oversees the invoicing of external and internal Gleacher Conference Center and Gleacher Executive Education (weekly) and Harper Business Center customers and departments (monthly) through QuickBooks or Oracle’s internal billing process.
Prepares and analyzes account receivable aging reports and investigates when necessary.
Maintains and reviews Gleacher Executive Education open enrollment program deferred income records in QuickBooks and posts revenue from verified classroom attendance.
Reviews with the Gleacher Senior Director to ensure the integrity of deferred revenue sub-leger balances monthly; reviewing details and agreeing balances to the QuickBooks ledger. Prepares standard reports to assist in reconciling sub-ledger deferred revenue to Oracle and Oracle ERP.
Assists Gleacher Senior Director with preparing summary Executive Education and Conference Center revenue entries for submission in Oracle, when required.
Assists Harper Senior Director with preparing summary Harper revenue entries for submission in Oracle, when required.
Prepares monthly standard reports to assist in reconciling COAs to Oracle and ensuring all sub-ledgers agree.
Assists Harper Associate Director with submitting Booth domestic gifts to Central Gift Administration for proper recording in both Phoenix and Oracle and requesting the creation of new gift fund values.
Assists the Gleacher Senior Director with the proper recording of international gifts received by Booth’s foreign affiliates, in collaboration with Central Gift Administration and Central F&A.
Assists, in all capacities, program managers to ensure annual budgetary goals are achieved.
Collaborates on special projects designed and assigned by either the Harper or Gleacher Senior Directors.
Uses in-depth knowledge and experience to perform a variety of complex operating or cost accounting activities, incorporating accounting theories and principles.
Guides others and acts as a resource on systems of recording costs or other financial and budgetary data.
Performs other related work as needed.
Minimum Qualifications Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
---
Preferred Qualifications Education:
Bachelor’s degree in accounting or finance.
Master’s degree in accounting or MBA.
CPA.
Experience:
Cash and accrual accounting.
Technical Skills or Knowledge:
Familiar with and knowledge of Oracle Cloud ERP and QuickBooks.
Proficient in Microsoft Office, especially Excel, Word, Outlook, and Internet.
Knowledge of standard office practices.
High quality interpersonal and clear communications skills, including standard business English, spelling, arithmetic, letter and report formats and forms including knowledge of accounting and audit terminology and procedures.
Proven ability to organize and execute complex projects, collaborate across departmental teams, analyze and problem solve issues delivering clean finished products on a timely basis.
Consistently work effectively with a diverse group of constituencies, such as staff, faculty, customers, and vendors.
Working Conditions
This position is currently expected to work a minimum three days per week in the office.
Application Documents
Resume/CV (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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This position is not eligible for employer-sponsored employment authorization.
Responsibilities
Ensures all revenue is accounted and properly treated in coordination with GAAP, University accounting rules, and best practice.
Develops and maintains process and matrix reporting for various lines of business that receive revenue and cash while working with central University.
Analyzes all processing systems, including merchant accounts, to ensure they are the most optimum methods.
Acts as an internal auditor for various departments and lines of business so that all internal controls are being met that relates to cash collection.
Provides consulting, training, and acts as a resource for various staff as it relates to cash management, reporting and problem-solving.
Advises on strategies for unspent expendable gifts and endowment income to ensure proper use of donor funds.
Organizes and schedules meetings with various staff within Booth and central University.
Collaborates with Harper Senior Director regarding Booth’s Bank 35 reconciliation process to ensure all deposits are recorded properly in Oracle and manages the bank reconciliation process and records.
Responsible for various non-Booth University bank transactions for Booth cash receipts erroneously processed outside of Bank 35.
Collaborates and reviews with Gleacher Senior Director about cash receipts and recordings for Gleacher Executive Education and Conference Center inputs into QuickBooks.
Works with Harper Senior Director and UCPE division with cash receipts related to Booth/UCPE online executive education programs and other cash received in the Harper offices.
Obtains and prepares all source documents for Gleacher Conference Center, Gleacher Executive Education and Harper’s Business Center and department’s invoicing and internal billing customers.
Oversees the invoicing of external and internal Gleacher Conference Center and Gleacher Executive Education (weekly) and Harper Business Center customers and departments (monthly) through QuickBooks or Oracle’s internal billing process.
Prepares and analyzes account receivable aging reports and investigates when necessary.
Maintains and reviews Gleacher Executive Education open enrollment program deferred income records in QuickBooks and posts revenue from verified classroom attendance.
Reviews with the Gleacher Senior Director to ensure the integrity of deferred revenue sub-leger balances monthly; reviewing details and agreeing balances to the QuickBooks ledger. Prepares standard reports to assist in reconciling sub-ledger deferred revenue to Oracle and Oracle ERP.
Assists Gleacher Senior Director with preparing summary Executive Education and Conference Center revenue entries for submission in Oracle, when required.
Assists Harper Senior Director with preparing summary Harper revenue entries for submission in Oracle, when required.
Prepares monthly standard reports to assist in reconciling COAs to Oracle and ensuring all sub-ledgers agree.
Assists Harper Associate Director with submitting Booth domestic gifts to Central Gift Administration for proper recording in both Phoenix and Oracle and requesting the creation of new gift fund values.
Assists the Gleacher Senior Director with the proper recording of international gifts received by Booth’s foreign affiliates, in collaboration with Central Gift Administration and Central F&A.
Assists, in all capacities, program managers to ensure annual budgetary goals are achieved.
Collaborates on special projects designed and assigned by either the Harper or Gleacher Senior Directors.
Uses in-depth knowledge and experience to perform a variety of complex operating or cost accounting activities, incorporating accounting theories and principles.
Guides others and acts as a resource on systems of recording costs or other financial and budgetary data.
Performs other related work as needed.
Minimum Qualifications Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
---
Preferred Qualifications Education:
Bachelor’s degree in accounting or finance.
Master’s degree in accounting or MBA.
CPA.
Experience:
Cash and accrual accounting.
Technical Skills or Knowledge:
Familiar with and knowledge of Oracle Cloud ERP and QuickBooks.
Proficient in Microsoft Office, especially Excel, Word, Outlook, and Internet.
Knowledge of standard office practices.
High quality interpersonal and clear communications skills, including standard business English, spelling, arithmetic, letter and report formats and forms including knowledge of accounting and audit terminology and procedures.
Proven ability to organize and execute complex projects, collaborate across departmental teams, analyze and problem solve issues delivering clean finished products on a timely basis.
Consistently work effectively with a diverse group of constituencies, such as staff, faculty, customers, and vendors.
Working Conditions
This position is currently expected to work a minimum three days per week in the office.
Application Documents
Resume/CV (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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