ASSISTANT DIRECTOR OF FINANCE
City of Newport News, Virginia, MN, United States
Applicants MUST submit an official job application through the City of Newport News career site to be considered. To learn more and apply, visit https://www.nnva.gov/Jobs
GENERAL STATEMENT OF RESPONSIBILITIES Under limited supervision, this position assists the Director in the overall management and administration of the Finance Department and serves as Director as needed. Provides departmental leadership and is responsible for developing and administering programs and systems to support and promote high performance strategies and to meet organizational needs, vision and values. Reports to the Finance Director.
ESSENTIAL JOB FUNCTIONS
Assists the Director in the overall management and administration of assigned functional areas of Finance, to include Accounting, Accounts Payable, Payroll, and Pension Administration. Provides administrative oversight for departmental activities and functions. Responsible for effective supervision of assigned staff including selection, performance management, employee relations, and related activities. Assists the Director in developing the department’s annual operating budget.
Advises and assists in developing the departmental direction, priorities, goals and objectives to meet the city’s accounting, payroll, benefit and pension needs. Assists in establishing and implementing internal departmental organization and management systems to effectively meet operating goals and objectives. Assists in developing and evaluating internal policies and operating procedures; develops staff organization to effectively carry out departmental operations.
Establishes systems for ensuring City and departmental personnel policies and procedures are appropriately administered. Oversees the departmental human resources functions including the employee relations and staff development program.
Researches information requested by the City Manager’s Office, press, general public and other City officials; directs studies in a variety of areas and presents reports and recommendations to the Director. Coordinates completion of detailed reports, studies, written correspondence, and other documents.
Performs other duties as assigned.
PERFORMANCE STANDARD Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City’s Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.
REQUIRED KNOWLEDGE
Financial Management – Thorough knowledge of governmental accounting principles, methods and practices. Thorough knowledge of Generally Accepted Accounting Practices (GAAP). Thorough knowledge of Governmental Accounting Standard Board (GASB). Thorough knowledge of municipal accounting principles, practices and procedures. Thorough knowledge of Federal, State and Local laws and regulations governing the receipt, custody and expenditure of public funds.
Pension and Benefits – Thorough knowledge of the practices, methods and laws pertaining to independent municipal pension plans and the Virginia Retirement System (VRS), deferred compensation plans and COBRA. Thorough knowledge of public administration, grant administration, contract law and financial investment laws and procedures.
Human Resources – Knowledge of human resources and modern business principles, theories and practices to include Strategic Planning, FLSA, FMLA and related laws and regulations. Knowledge of organizational development including training principles and practices. Knowledge of recruitment, selection, and utilization of a HRIS.
Supervision – Knowledge of leadership techniques, principles and procedures to assign, schedule, supervise, train and evaluate the work of assigned staff. Knowledge of office systems, practices and administration.
Customer Service - Thorough knowledge of principles and processes for providing customer services. This includes setting and meeting quality standards for services and evaluation of customer satisfaction.
REQUIRED SKILLS
Critical Thinking – Uses logic and reasoning to understand, analyze, and evaluate complex situations and then to research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation. Applies general rules to specific problems to produce answers that make sense. Combines pieces of information to form general rules or conclusions.
Judgement/Decision Making – Evaluates the best method of research and then exercises appropriate judgment in establishing priorities and resolving complex matters. Considers the relative costs and benefits of potential actions to choose the most appropriate one.
Interpersonal Relationships - Develops and maintains cooperative and professional relationships with city officials, employees, managers, and representatives from other departments and organizations. Shares knowledge with staff for mutual and departmental benefit.
REQUIRED ABILITIES
Coordination of Work - Ability to establish and implement effective administrative programs and procedures. Ability to plan and organize daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Attends and maintains a calendar for meetings, deadlines and events. Performs a broad range of supervisory responsibilities over others.
Communication – Excellent ability to effectively communicate complex ideas and proposals to include preparation of reports, agendas, and policies. Excellent ability to listen and understand information and ideas presented verbally or in writing. Ability to handle a variety of human resources issues with tact and diplomacy and in a confidential manner.
Accounting and Budgeting - Ability to perform arithmetic, algebraic, and statistical applications. Ability to employ economic and accounting principles and practices in the analysis and reporting of financial data. Ability to analyze and evaluate complex financial data, internal controls and operational systems and procedures.
EDUCATION AND EXPERIENCE Requires a Bachelor’s Degree in Accounting or a related field and 5-7 years of progressively responsible experience with 3-5 years of supervisory experience or an equivalent combination of education and experience. Designation as CPA is desirable.
ADDITIONAL REQUIREMENTS An acceptable general background check to include a local and state criminal history check and a valid driver’s license with an acceptable driving record.
PHYSICAL REQUIREMENTS
Requires the ability to exert light physical effort in sedentary to light work
Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Tasks may involve extended periods of time at keyboard or work station.
SENSORY REQUIREMENTS
Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
Some tasks require the ability to communicate orally.
ENVIRONMENTAL EXPOSURES Essential functions are regularly performed without exposure to adverse environmental conditions.
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GENERAL STATEMENT OF RESPONSIBILITIES Under limited supervision, this position assists the Director in the overall management and administration of the Finance Department and serves as Director as needed. Provides departmental leadership and is responsible for developing and administering programs and systems to support and promote high performance strategies and to meet organizational needs, vision and values. Reports to the Finance Director.
ESSENTIAL JOB FUNCTIONS
Assists the Director in the overall management and administration of assigned functional areas of Finance, to include Accounting, Accounts Payable, Payroll, and Pension Administration. Provides administrative oversight for departmental activities and functions. Responsible for effective supervision of assigned staff including selection, performance management, employee relations, and related activities. Assists the Director in developing the department’s annual operating budget.
Advises and assists in developing the departmental direction, priorities, goals and objectives to meet the city’s accounting, payroll, benefit and pension needs. Assists in establishing and implementing internal departmental organization and management systems to effectively meet operating goals and objectives. Assists in developing and evaluating internal policies and operating procedures; develops staff organization to effectively carry out departmental operations.
Establishes systems for ensuring City and departmental personnel policies and procedures are appropriately administered. Oversees the departmental human resources functions including the employee relations and staff development program.
Researches information requested by the City Manager’s Office, press, general public and other City officials; directs studies in a variety of areas and presents reports and recommendations to the Director. Coordinates completion of detailed reports, studies, written correspondence, and other documents.
Performs other duties as assigned.
PERFORMANCE STANDARD Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City’s Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.
REQUIRED KNOWLEDGE
Financial Management – Thorough knowledge of governmental accounting principles, methods and practices. Thorough knowledge of Generally Accepted Accounting Practices (GAAP). Thorough knowledge of Governmental Accounting Standard Board (GASB). Thorough knowledge of municipal accounting principles, practices and procedures. Thorough knowledge of Federal, State and Local laws and regulations governing the receipt, custody and expenditure of public funds.
Pension and Benefits – Thorough knowledge of the practices, methods and laws pertaining to independent municipal pension plans and the Virginia Retirement System (VRS), deferred compensation plans and COBRA. Thorough knowledge of public administration, grant administration, contract law and financial investment laws and procedures.
Human Resources – Knowledge of human resources and modern business principles, theories and practices to include Strategic Planning, FLSA, FMLA and related laws and regulations. Knowledge of organizational development including training principles and practices. Knowledge of recruitment, selection, and utilization of a HRIS.
Supervision – Knowledge of leadership techniques, principles and procedures to assign, schedule, supervise, train and evaluate the work of assigned staff. Knowledge of office systems, practices and administration.
Customer Service - Thorough knowledge of principles and processes for providing customer services. This includes setting and meeting quality standards for services and evaluation of customer satisfaction.
REQUIRED SKILLS
Critical Thinking – Uses logic and reasoning to understand, analyze, and evaluate complex situations and then to research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation. Applies general rules to specific problems to produce answers that make sense. Combines pieces of information to form general rules or conclusions.
Judgement/Decision Making – Evaluates the best method of research and then exercises appropriate judgment in establishing priorities and resolving complex matters. Considers the relative costs and benefits of potential actions to choose the most appropriate one.
Interpersonal Relationships - Develops and maintains cooperative and professional relationships with city officials, employees, managers, and representatives from other departments and organizations. Shares knowledge with staff for mutual and departmental benefit.
REQUIRED ABILITIES
Coordination of Work - Ability to establish and implement effective administrative programs and procedures. Ability to plan and organize daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Attends and maintains a calendar for meetings, deadlines and events. Performs a broad range of supervisory responsibilities over others.
Communication – Excellent ability to effectively communicate complex ideas and proposals to include preparation of reports, agendas, and policies. Excellent ability to listen and understand information and ideas presented verbally or in writing. Ability to handle a variety of human resources issues with tact and diplomacy and in a confidential manner.
Accounting and Budgeting - Ability to perform arithmetic, algebraic, and statistical applications. Ability to employ economic and accounting principles and practices in the analysis and reporting of financial data. Ability to analyze and evaluate complex financial data, internal controls and operational systems and procedures.
EDUCATION AND EXPERIENCE Requires a Bachelor’s Degree in Accounting or a related field and 5-7 years of progressively responsible experience with 3-5 years of supervisory experience or an equivalent combination of education and experience. Designation as CPA is desirable.
ADDITIONAL REQUIREMENTS An acceptable general background check to include a local and state criminal history check and a valid driver’s license with an acceptable driving record.
PHYSICAL REQUIREMENTS
Requires the ability to exert light physical effort in sedentary to light work
Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Tasks may involve extended periods of time at keyboard or work station.
SENSORY REQUIREMENTS
Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
Some tasks require the ability to communicate orally.
ENVIRONMENTAL EXPOSURES Essential functions are regularly performed without exposure to adverse environmental conditions.
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