Senior Proposal Marketing Specialist
Vanasse Hangen Brustlin Inc., New York, NY, United States
Senior Proposal Marketing Specialist
Job Locations: US-NY-New York City | US-NY-Hauppauge | US-NJ-Newark
Overview Senior Proposal Marketing Specialist | Hybrid | New York/New Jersey
Are you looking for a great opportunity to help drive the strategy and growth of an Architecture/Engineering/Construction (A/E/C) firm in the New York Metro Area? VHB is seeking a talented marketing professional to lead proposal and visibility efforts for our Northeast Region. As part of our Northeast marketing team, you will work with our technical staff to produce winning proposal documents and effective marketing communications materials in a fast-paced environment.
We are looking for a creative and energetic team member who has successfully managed complex, multi-disciplinary proposals through the entire life cycle—from RFP release through kick-off, strategy development, content creation, review cycles, production, and delivery. The ideal candidate is highly accountable, takes ownership of deadlines and deliverables, and can create and manage a clear project plan that keeps team members aligned and proposals on track. This person enjoys competing for projects in the government, transportation, real estate, institutional, and energy markets and is interested in helping raise VHB's prominence in the region.
Responsibilities
Writing, editing, organizing, and proofreading various marketing collateral, including proposal content, project sheets, resumes, award submittals, brochures, articles, and presentations
Independently managing complex proposal efforts from initial opportunity evaluation and RFP review through strategy, content development, internal reviews, production, and final delivery
Facilitating proposal/presentation kick‑off and strategy meetings, ensuring clear roles, responsibilities, and timelines
Preparing detailed proposal management plans, schedules, and outlines, and tracking progress against milestones
Ensuring compliance with client requirements outlined in requests for proposals (RFPs) and similar solicitations
Coordinating proposal activities of technical, marketing, graphics, and production staff across multiple offices and disciplines
Communicating proposal needs, expectations, and deadlines with colleagues and subconsultants, and proactively following up to ensure accountability
Overseeing proposal production and ensuring delivery to meet strict deadlines
Preparing presentation materials for client interviews
Developing and executing visibility initiatives (e‑blasts, social media campaigns, VHB.com content, etc.)
Coordinating and occasionally attending conferences and industry events
Maintaining VHB brand standards across all marketing efforts
Driving Client Focus and Market Team activities in collaboration with senior marketing partners
Participating in marketing team meetings, workshops, and professional development activities
Skills & Abilities
Proven experience managing complex proposals through the full life cycle—from receipt of the RFP and development of a proposal plan to compliant, on‑time submission and debrief
Demonstrated ability to independently lead proposal efforts, drive schedules, and hold self and team members accountable to milestones and deliverables
Able to develop compliance matrices and outlines from Request for Proposal (RFP) and similar documents
Strong project planning and project management skills, including creating timelines, tracking tasks, and coordinating inputs from multiple stakeholders
Strong writer, editor, and communicator
Excellent verbal, written, organizational, and interpersonal communication skills
Strong creative and strategic thinking skills
Detail oriented
Able to work well under deadline pressure
Able to handle multiple assignments concurrently
Comfortable working with colleagues in person and remotely
Qualifications
BA in English, Communications, Marketing, Journalism, or comparable field
4‑6 years of professional marketing experience in the A/E/C industry required
Experience preparing and managing proposals in the architecture/engineering/construction (A/E/C) industry required, including complex, multi‑firm or multi‑discipline pursuits
Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) required
Adobe platform and/or Microsoft Teams experience a plus
Our best estimate of the salary range for this position, located in New York City, is $90,000-115,000 and in New Jersey and Hauppauge, NY is $86,000-110,000. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.
Benefits
Diverse and inclusive culture of collaboration and innovation
Opportunity to work on complex, transformational projects
Community and social responsibility as sustainable stewards
Focus on learning, development, and career growth
Best‑in‑class benefits, including flexible, hybrid workplace
VHB is a proud Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.
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Overview Senior Proposal Marketing Specialist | Hybrid | New York/New Jersey
Are you looking for a great opportunity to help drive the strategy and growth of an Architecture/Engineering/Construction (A/E/C) firm in the New York Metro Area? VHB is seeking a talented marketing professional to lead proposal and visibility efforts for our Northeast Region. As part of our Northeast marketing team, you will work with our technical staff to produce winning proposal documents and effective marketing communications materials in a fast-paced environment.
We are looking for a creative and energetic team member who has successfully managed complex, multi-disciplinary proposals through the entire life cycle—from RFP release through kick-off, strategy development, content creation, review cycles, production, and delivery. The ideal candidate is highly accountable, takes ownership of deadlines and deliverables, and can create and manage a clear project plan that keeps team members aligned and proposals on track. This person enjoys competing for projects in the government, transportation, real estate, institutional, and energy markets and is interested in helping raise VHB's prominence in the region.
Responsibilities
Writing, editing, organizing, and proofreading various marketing collateral, including proposal content, project sheets, resumes, award submittals, brochures, articles, and presentations
Independently managing complex proposal efforts from initial opportunity evaluation and RFP review through strategy, content development, internal reviews, production, and final delivery
Facilitating proposal/presentation kick‑off and strategy meetings, ensuring clear roles, responsibilities, and timelines
Preparing detailed proposal management plans, schedules, and outlines, and tracking progress against milestones
Ensuring compliance with client requirements outlined in requests for proposals (RFPs) and similar solicitations
Coordinating proposal activities of technical, marketing, graphics, and production staff across multiple offices and disciplines
Communicating proposal needs, expectations, and deadlines with colleagues and subconsultants, and proactively following up to ensure accountability
Overseeing proposal production and ensuring delivery to meet strict deadlines
Preparing presentation materials for client interviews
Developing and executing visibility initiatives (e‑blasts, social media campaigns, VHB.com content, etc.)
Coordinating and occasionally attending conferences and industry events
Maintaining VHB brand standards across all marketing efforts
Driving Client Focus and Market Team activities in collaboration with senior marketing partners
Participating in marketing team meetings, workshops, and professional development activities
Skills & Abilities
Proven experience managing complex proposals through the full life cycle—from receipt of the RFP and development of a proposal plan to compliant, on‑time submission and debrief
Demonstrated ability to independently lead proposal efforts, drive schedules, and hold self and team members accountable to milestones and deliverables
Able to develop compliance matrices and outlines from Request for Proposal (RFP) and similar documents
Strong project planning and project management skills, including creating timelines, tracking tasks, and coordinating inputs from multiple stakeholders
Strong writer, editor, and communicator
Excellent verbal, written, organizational, and interpersonal communication skills
Strong creative and strategic thinking skills
Detail oriented
Able to work well under deadline pressure
Able to handle multiple assignments concurrently
Comfortable working with colleagues in person and remotely
Qualifications
BA in English, Communications, Marketing, Journalism, or comparable field
4‑6 years of professional marketing experience in the A/E/C industry required
Experience preparing and managing proposals in the architecture/engineering/construction (A/E/C) industry required, including complex, multi‑firm or multi‑discipline pursuits
Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) required
Adobe platform and/or Microsoft Teams experience a plus
Our best estimate of the salary range for this position, located in New York City, is $90,000-115,000 and in New Jersey and Hauppauge, NY is $86,000-110,000. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.
Benefits
Diverse and inclusive culture of collaboration and innovation
Opportunity to work on complex, transformational projects
Community and social responsibility as sustainable stewards
Focus on learning, development, and career growth
Best‑in‑class benefits, including flexible, hybrid workplace
VHB is a proud Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.
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