Real Estate Administrator
Healthpeak Properties, Inc., Dallas, TX, United States
Real Estate Administrator
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on‑site outpatient medical property management. This person will effectively implement procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
Answer management phones and assist with tenant needs.
Respond to inquiries by providing routine information or taking and delivering messages.
Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports.
Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
Maintain inventory of office supplies and property staff directory.
Monitor outside vendors for compliance with contracts and certificates of insurance.
Assist with preparing and administering service agreements.
Establish and maintain record‑keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents.
Responsible for accounts payable, accounts receivable, and reporting.
Organize and code invoices.
Assist Chief Engineer with updating the electrical analysis worksheet as utility invoices are received.
Issue purchase orders, track, and assign the POs to invoices as they are processed for payment.
Compile and review tenant billings and other miscellaneous charges.
Provide management team with aged delinquency reports and send delinquency letters.
POSITION REQUIREMENTS
Minimum high‑school education required; Associate’s or Bachelor’s degree preferred.
Minimum of 2 years previous commercial property management experience.
Experience with MRI and Yardi software.
Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.
Professional demeanor and excellent interpersonal and customer‑service skills.
Have reliable transportation and a valid driver’s license.
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
Excellent communication skills, both verbal and written.
Ability to work independently.
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Answer management phones and assist with tenant needs.
Respond to inquiries by providing routine information or taking and delivering messages.
Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports.
Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
Maintain inventory of office supplies and property staff directory.
Monitor outside vendors for compliance with contracts and certificates of insurance.
Assist with preparing and administering service agreements.
Establish and maintain record‑keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents.
Responsible for accounts payable, accounts receivable, and reporting.
Organize and code invoices.
Assist Chief Engineer with updating the electrical analysis worksheet as utility invoices are received.
Issue purchase orders, track, and assign the POs to invoices as they are processed for payment.
Compile and review tenant billings and other miscellaneous charges.
Provide management team with aged delinquency reports and send delinquency letters.
POSITION REQUIREMENTS
Minimum high‑school education required; Associate’s or Bachelor’s degree preferred.
Minimum of 2 years previous commercial property management experience.
Experience with MRI and Yardi software.
Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.
Professional demeanor and excellent interpersonal and customer‑service skills.
Have reliable transportation and a valid driver’s license.
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
Excellent communication skills, both verbal and written.
Ability to work independently.
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