Project Coordinator IV - Multichannel Marketing and Insights (Medical Surgical)
BioCT Innovation Commons, California, MO, United States
We anticipate the application window for this opening will close on 14 Apr 2026
At Medtronic you can begin a life‑long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote to enhance our competitive edge and expand our cross‑functional collaboration efforts. This role will require 10% of travel to enhance collaboration and ensure successful completion of projects.
We are hiring a
Project Coordinator IV
to join the Core Surgical Innovations (CSI), MMI Content Compliance team. This role supports Medical Surgical Marketing programs by coordinating and managing advertising and promotional (Ad/Promo) content submissions through Medtronic’s compliance system, Veeva/PromoMats.
This role is ideal for a highly organized and detail‑oriented project coordinator who thrives in a regulated environment and can successfully manage multiple projects in parallel. The role partners closely with Marketing, Regulatory, Legal, and other review teams to maintain visibility into project status, proactively address issues, and keep work on track, compliant, and on schedule.
The Project Coordinator IV plays a key role in enabling compliant marketing execution by facilitating collaboration, driving process adherence, and supporting continuous improvement across review workflows. Success in this role requires strong communication skills, the ability to prioritize effectively, and a proactive approach to problem‑solving in a fast‑paced environment.
We value what makes you unique. At Medtronic, you’ll be part of a company that thinks differently to solve problems, drive progress, and deliver meaningful solutions that make a lasting impact on patients and healthcare professionals around the world.
Project Management (70%)
Create, submit, and manage content within the document control system (Veeva/PromoMats) to support on‑time project delivery
Assign reviewers and route materials through established review and approval workflows
Track review progress and communicate status updates, feedback, and edit requests to content owners via the Workfront system
Support content owners throughout the review process to ensure timely completion and final approval in PromoMats
Facilitate cross‑functional collaboration between Marketing and Review teams to improve communication, consistency, and process efficiency.
Balance multiple projects while maintaining quality and meeting deadlines
Act as a self‑starter, managing a high volume of requests from multiple business units
Contribute to discussions and decisions around workload prioritization
Quality Control (10%)
Ensure all submissions include required claims, substantiation, and reference documentation
Review and reconcile reviewer comments to ensure accuracy from submissions through approved for distribution
Drive alignment to established compliance processes and procedures, ensuring adherence to established SOPs
Provide guidance and coaching to peers: hold stakeholders accountable for submission requirements
Identify opportunities to improve processes and systems to enhance team performance
Collaboration (20%)
Partner with cross‑functional teams including MMI Creative, Marketing, and other internal stakeholders to drive successful outcomes
Communicate clearly and professionally to share ideas, address issues, drive decision‑making, and negotiate to resolve challenges
Exemplify a culture of compliance excellence, accountability, collaboration, and problem‑solving
Required Knowledge & Experience
Minimum of 4 years of relevant experience in project management or coordination
Must‑Have Skills
Functional knowledge of Adobe Acrobat and Microsoft Office (Word, PowerPoint, Excel, Teams)
Excellent organizational and time‑management skills
Excellent interpersonal skills: communication, listening, collaboration, and negotiation
Exceptional verbal/written communicator
Ability to follow brand and style guidelines with an innovative mindset
Ability to quickly learn new concepts and adapt to a changing environment
Experience identifying branded copy that adheres to company/industry legal and regulatory rules and standards
Experience in medical device, healthcare, or other highly regulated industry
Knowledge of Veeva/PromoMats and Workfront project management tool
Experience with cloud‑based tools such as SharePoint, OneDrive, etc.
Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co‑workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise‑wide workforce planning approach, U.S. work authorization sponsorship (H‑1B, TN, J, etc.) is offered exclusively for Principal‑level roles and above, where specialized expertise aligns with long‑term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
Benefits & Compensation Medtronic offers a competitive salary and flexible benefits package. We recognize their contributions and share in the success they help to create. Salary ranges for U.S. (excl. PR) locations: $62,400.00 – $93,600.00. This position is eligible for a short‑term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
Regular employees who work 20+ hours per week receive the following benefits and additional compensation: Health, dental, and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long‑term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well‑being program). All regular employees receive incentive plans, 401(k) plan plus employer contribution and match, short‑term disability, paid time off, paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, non‑qualified retirement plan supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums). Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Some benefits may not apply to workers in Puerto Rico.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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At Medtronic you can begin a life‑long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote to enhance our competitive edge and expand our cross‑functional collaboration efforts. This role will require 10% of travel to enhance collaboration and ensure successful completion of projects.
We are hiring a
Project Coordinator IV
to join the Core Surgical Innovations (CSI), MMI Content Compliance team. This role supports Medical Surgical Marketing programs by coordinating and managing advertising and promotional (Ad/Promo) content submissions through Medtronic’s compliance system, Veeva/PromoMats.
This role is ideal for a highly organized and detail‑oriented project coordinator who thrives in a regulated environment and can successfully manage multiple projects in parallel. The role partners closely with Marketing, Regulatory, Legal, and other review teams to maintain visibility into project status, proactively address issues, and keep work on track, compliant, and on schedule.
The Project Coordinator IV plays a key role in enabling compliant marketing execution by facilitating collaboration, driving process adherence, and supporting continuous improvement across review workflows. Success in this role requires strong communication skills, the ability to prioritize effectively, and a proactive approach to problem‑solving in a fast‑paced environment.
We value what makes you unique. At Medtronic, you’ll be part of a company that thinks differently to solve problems, drive progress, and deliver meaningful solutions that make a lasting impact on patients and healthcare professionals around the world.
Project Management (70%)
Create, submit, and manage content within the document control system (Veeva/PromoMats) to support on‑time project delivery
Assign reviewers and route materials through established review and approval workflows
Track review progress and communicate status updates, feedback, and edit requests to content owners via the Workfront system
Support content owners throughout the review process to ensure timely completion and final approval in PromoMats
Facilitate cross‑functional collaboration between Marketing and Review teams to improve communication, consistency, and process efficiency.
Balance multiple projects while maintaining quality and meeting deadlines
Act as a self‑starter, managing a high volume of requests from multiple business units
Contribute to discussions and decisions around workload prioritization
Quality Control (10%)
Ensure all submissions include required claims, substantiation, and reference documentation
Review and reconcile reviewer comments to ensure accuracy from submissions through approved for distribution
Drive alignment to established compliance processes and procedures, ensuring adherence to established SOPs
Provide guidance and coaching to peers: hold stakeholders accountable for submission requirements
Identify opportunities to improve processes and systems to enhance team performance
Collaboration (20%)
Partner with cross‑functional teams including MMI Creative, Marketing, and other internal stakeholders to drive successful outcomes
Communicate clearly and professionally to share ideas, address issues, drive decision‑making, and negotiate to resolve challenges
Exemplify a culture of compliance excellence, accountability, collaboration, and problem‑solving
Required Knowledge & Experience
Minimum of 4 years of relevant experience in project management or coordination
Must‑Have Skills
Functional knowledge of Adobe Acrobat and Microsoft Office (Word, PowerPoint, Excel, Teams)
Excellent organizational and time‑management skills
Excellent interpersonal skills: communication, listening, collaboration, and negotiation
Exceptional verbal/written communicator
Ability to follow brand and style guidelines with an innovative mindset
Ability to quickly learn new concepts and adapt to a changing environment
Experience identifying branded copy that adheres to company/industry legal and regulatory rules and standards
Experience in medical device, healthcare, or other highly regulated industry
Knowledge of Veeva/PromoMats and Workfront project management tool
Experience with cloud‑based tools such as SharePoint, OneDrive, etc.
Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co‑workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise‑wide workforce planning approach, U.S. work authorization sponsorship (H‑1B, TN, J, etc.) is offered exclusively for Principal‑level roles and above, where specialized expertise aligns with long‑term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
Benefits & Compensation Medtronic offers a competitive salary and flexible benefits package. We recognize their contributions and share in the success they help to create. Salary ranges for U.S. (excl. PR) locations: $62,400.00 – $93,600.00. This position is eligible for a short‑term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
Regular employees who work 20+ hours per week receive the following benefits and additional compensation: Health, dental, and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long‑term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well‑being program). All regular employees receive incentive plans, 401(k) plan plus employer contribution and match, short‑term disability, paid time off, paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, non‑qualified retirement plan supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums). Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Some benefits may not apply to workers in Puerto Rico.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#J-18808-Ljbffr