Executive Assistant to SVP Global Agency
Career Group, Weehawken, NJ, United States
Executive Assistant to SVP Global Agency
$100,000 $130,000 base DOE + competitive benefits package
A
global agency
is seeking an operationally focused
Executive Assistant
to support a wonderful SVP on their team. The ideal candidate understands the fast-paced nature of
media and advertising
but maintains a corporate standard of excellence. You will serve as a key thought partner to the SVP, managing complex global workflows and participating in high-profile logistics. Location:
Downtown, New York
Onsite (5 days/week, Monday-Friday) Hours:
9:00am 6:00pm Responsibilities include (but not limited to): Complex Calendar Management:
Orchestrating intricate schedules for the SVP across multiple global time zones with extreme foresight and accuracy. High-Intensity Travel:
Arranging complex international and domestic travel (flights, airport services, ground logistics, and visas); 25% travel component required to support the SVP during major events. Office Management (~15%):
Serving as the sole administrator for the NY officegreeting guests, managing vendors, handling maintenance, and ensuring a seamless daily environment. Project Management:
Acting as a proxy for the SVP on priority projects; assisting with materials and logistics for large-scale global activations and brand partnerships. Communication & Flow:
Managing high-volume emails and correspondence; drafting professional correspondence and materials. Expense & Operations:
Tracking and reconciling complex expenses The Ideal Candidate: Experience:
3+ years of experience supporting senior executives within
media, advertising, or a creative agency
environment. Operational Mindset:
Someone who understands creative workflows but is focused on creating process and structure. Professional Poise:
Impeccable discretion and judgment; you will be handling highly confidential projects and must be comfortable interacting with high-level stakeholders. Technical Proficiency:
Expert-level Google Workspace and productivity tools Adaptability:
A proactive self-starter who remains calm under pressure and can make high-level judgment calls independently. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
global agency
is seeking an operationally focused
Executive Assistant
to support a wonderful SVP on their team. The ideal candidate understands the fast-paced nature of
media and advertising
but maintains a corporate standard of excellence. You will serve as a key thought partner to the SVP, managing complex global workflows and participating in high-profile logistics. Location:
Downtown, New York
Onsite (5 days/week, Monday-Friday) Hours:
9:00am 6:00pm Responsibilities include (but not limited to): Complex Calendar Management:
Orchestrating intricate schedules for the SVP across multiple global time zones with extreme foresight and accuracy. High-Intensity Travel:
Arranging complex international and domestic travel (flights, airport services, ground logistics, and visas); 25% travel component required to support the SVP during major events. Office Management (~15%):
Serving as the sole administrator for the NY officegreeting guests, managing vendors, handling maintenance, and ensuring a seamless daily environment. Project Management:
Acting as a proxy for the SVP on priority projects; assisting with materials and logistics for large-scale global activations and brand partnerships. Communication & Flow:
Managing high-volume emails and correspondence; drafting professional correspondence and materials. Expense & Operations:
Tracking and reconciling complex expenses The Ideal Candidate: Experience:
3+ years of experience supporting senior executives within
media, advertising, or a creative agency
environment. Operational Mindset:
Someone who understands creative workflows but is focused on creating process and structure. Professional Poise:
Impeccable discretion and judgment; you will be handling highly confidential projects and must be comfortable interacting with high-level stakeholders. Technical Proficiency:
Expert-level Google Workspace and productivity tools Adaptability:
A proactive self-starter who remains calm under pressure and can make high-level judgment calls independently. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.