Sales Assistant to CCO New New York, NY
David Zwirner Limited, New York, NY, United States
Overview
David Zwirner seeks a full‑time Sales Assistant to work alongside our Chief Commercial Officer. The position is located in one of our global offices and is paid hourly with overtime eligibility.
Responsibilities
Respond to all artists and artist studio needs, communicating with external contacts.
Monitor all artists’ solo and group exhibitions—both domestic and international—manage checklists and loans.
Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
Assist the CCO in sending out and monitoring offers, work with marketing for images, provenance, press packs, and all other relevant documentation for offers.
Manage the CCO’s sales: follow up on invoices, shipping, and framing; prepare insurance appraisals.
Manage the CCO’s secondary market consignments, prepare consignment and contract agreements; liaise with clients on cataloging and research materials, and create presentations for client offers and significant works.
Provide sales support as needed (viewings, offers, previews).
Create and manage client lists for exhibition previews/dinners, and support the CCO during openings.
Organize the CCO’s schedule, plan and book travel, keep track of meetings, and create expense reports.
Responsible for organizing the CCO’s inbox and staying on top of all communication requests.
Provide general administrative support for the CCO, including managing daily tasks, travel, expenses, internal and external meetings, and preparation.
Provide personal assistant support to the CCO as needed, including personal appointments, travel arrangements, and ad‑hoc requests.
Effectively communicate and coordinate with internal cross‑functional teams.
Additional tasks and projects as requested.
Qualifications
BA in Art History, Art Business, or a related field.
2–3 years in an assistant or administrative role at a gallery supporting senior leadership with calendar management and travel itinerary.
Proficiency with G Suite (Gmail, Docs, Drive, Calendar).
Experience with one or more project/team collaboration tools such as Notion, Jira, and Slack.
Detail‑oriented workflow with experience in managing upwards.
Strong multi‑tasking skills; ability to prioritize and anticipate needs.
Excellent verbal and written communication skills to interact effectively with staff at all levels and vendors.
Positive energy, willingness to learn, and a proactive “can‑do” attitude.
Strong knowledge of contemporary art and an acumen for technology.
Benefits
Premier Access
– private on‑site and off‑site events such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
Staff‑driven projects and fundraising initiatives.
Flexible workplace and commuter benefits; corporate memberships to museums (Whitney, MoMA, etc.); Summer Fridays; generous PTO and leave; family medical, dental, and vision benefits. 401(k) savings plan with automatic employer contributions.
Equal Opportunity Statement David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. Hiring decisions are made without regard to any characteristic protected by applicable law.
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Responsibilities
Respond to all artists and artist studio needs, communicating with external contacts.
Monitor all artists’ solo and group exhibitions—both domestic and international—manage checklists and loans.
Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
Assist the CCO in sending out and monitoring offers, work with marketing for images, provenance, press packs, and all other relevant documentation for offers.
Manage the CCO’s sales: follow up on invoices, shipping, and framing; prepare insurance appraisals.
Manage the CCO’s secondary market consignments, prepare consignment and contract agreements; liaise with clients on cataloging and research materials, and create presentations for client offers and significant works.
Provide sales support as needed (viewings, offers, previews).
Create and manage client lists for exhibition previews/dinners, and support the CCO during openings.
Organize the CCO’s schedule, plan and book travel, keep track of meetings, and create expense reports.
Responsible for organizing the CCO’s inbox and staying on top of all communication requests.
Provide general administrative support for the CCO, including managing daily tasks, travel, expenses, internal and external meetings, and preparation.
Provide personal assistant support to the CCO as needed, including personal appointments, travel arrangements, and ad‑hoc requests.
Effectively communicate and coordinate with internal cross‑functional teams.
Additional tasks and projects as requested.
Qualifications
BA in Art History, Art Business, or a related field.
2–3 years in an assistant or administrative role at a gallery supporting senior leadership with calendar management and travel itinerary.
Proficiency with G Suite (Gmail, Docs, Drive, Calendar).
Experience with one or more project/team collaboration tools such as Notion, Jira, and Slack.
Detail‑oriented workflow with experience in managing upwards.
Strong multi‑tasking skills; ability to prioritize and anticipate needs.
Excellent verbal and written communication skills to interact effectively with staff at all levels and vendors.
Positive energy, willingness to learn, and a proactive “can‑do” attitude.
Strong knowledge of contemporary art and an acumen for technology.
Benefits
Premier Access
– private on‑site and off‑site events such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
Staff‑driven projects and fundraising initiatives.
Flexible workplace and commuter benefits; corporate memberships to museums (Whitney, MoMA, etc.); Summer Fridays; generous PTO and leave; family medical, dental, and vision benefits. 401(k) savings plan with automatic employer contributions.
Equal Opportunity Statement David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. Hiring decisions are made without regard to any characteristic protected by applicable law.
#J-18808-Ljbffr