Property Manager
Housing Development Corporation, Clarkston, GA, United States
Position Summary
Responsible for overall management, operations, and admissions for one or more Housing Development Corporation Projects and Properties in the Authority’s low rent housing programs through the supervision of subordinate staff and the monitoring of fiscal and occupancy status through regular reports. The Property Manager is responsible for direct budget preparation, monitoring budgets, preparing reports of activities and fiscal status, monitoring operating practices and procedures, and recommending changes to promote efficiency, supervising, evaluating performance, and training site personnel. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.
Essential Duties and Responsibilities Essential functions for this position relate to the responsibility of oversight of accounting functions of assigned properties, companies, and personnel including but not limited to:
Plans, directs, manages, and monitors the work of administrative and maintenance staff and ensures compliance with applicable HUD guidelines as well as federal, state, and local regulations, laws, ordinances, and the Authority’s administration of programs.
Responsible for initiating work orders and assigning on‑site maintenance, preventive maintenance, after‑hours maintenance calls. Assesses charges to tenants for maintenance services as appropriate.
Responsible for move‑in/move‑out procedures, monitoring of service contracts, and timely response to resident service requests, ensuring smooth operations, productive communications, and effective understanding during all interpersonal contacts. Monitors status of pending work orders. Closes work orders and determines charges.
Responsible for performing inventory control functions including overseeing, coordinating, locating, auditing, and tracking physical inventory of supplies for assigned property.
Ensures the safe receipt, storage, retrieval, and timely dispatch of materials, supplies, and equipment in accordance with specified productivity, cost, and quality standards.
Ensures conformance to Authority standards and applicable federal, state, and local warehousing material handling requirements.
Monitors changing inventory levels, establishes inventory reorder points, and orders and/or oversees ordering of parts, supplies, and materials as required through purchase orders or submission of requisitions to appropriate staff in a timely manner to alleviate unanticipated shortages and ensure adequate stock levels. Submits proper documentation to Accounts Payable for processing of payment.
May assign inventory control numbers for all property inventory.
Ensures available inventory in kept in serviceable condition by overseeing and/or performing inspection of items for wear and defects. May arrange for repair and/or servicing of items.
Ensures accurate maintenance of active files/records of quantity, type, and value of material, property, equipment, and supplies. Ensures accurate and up‑to‑date records and files of purchase orders, vendor records, and receiving tickets.
Ensures accurate entering/posting of all warehouse materials deliveries into computer system and verifies incoming materials are checked for quality and quantity against invoices, purchase orders, packing slips, and other documents. Oversees unpacking of containers and placement of items in stock.
Monitors status of existing orders.
Ensures accurate and timely documentation of inventory levels through oversight of recording processes for additions, disbursements, adjustments, losses, and removal of items.
Performs new move‑in/move‑out, housekeeping, UPCS inspections, and re‑inspections. Oversees preparation of move‑in/move‑out adjustments and requests. Ensures receipt of all relevant paperwork.
Coordinates the development and administration of operating budget with Regional Property Manager. Tracks property’s monthly and year‑to‑date income and expenditures against budgeted line item amounts and make adjustments to financial practices when needed to ensure spending is within guidelines/budget.
Oversees acceptance of applications, eligibility determinations, rent and utility determinations, and maintenance of the site‑based waiting list per established procedures.
Provides orientation to new residents by explaining the lease provisions clearly, quoting correct prices, explaining provisions of resident handbook and other Authority polices; escorting prospective residents to inspect the unit; explaining amenities in the community; and discussing other important issues. Orientations should be provided on initial move‑in and also during annual reexamination periods. Draws up and executes contracts.
Position Requirements
Bachelor’s degree in Business, Public Administration, or related field from an accredited college or university and five (5) years of progressively responsible experience in management or in an administrative capacity in property management or low‑income housing.
Thorough knowledge of Authority policy and procedures as they pertain to property management and occupancy
Thorough knowledge of HUD rules and regulations that apply to public housing management.
Working knowledge of laws and standards that apply to public housing property management, such as Fair Housing Laws, Landlord‑Tenant law, OSHA Standards, local and state building codes.
Working knowledge of federal and state fair labor standards requirements.
Basic knowledge of building maintenance, fire prevention, and liability reduction principles.
Thorough knowledge of the modern principles, practices, and techniques of personnel management, training, goal setting, and performance evaluation. Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.
Working knowledge of the operation of the Authority’s computer system and applicable software.
Working knowledge of the agencies that provide assistance and services to residents, including knowledge of eligibility requirements.
Knowledge of mathematics and general accounting procedures sufficient to perform calculation required for summarizing rent collections, making deposits, rent adjustments, and Regional Property Manager in preparation of annual operating budget and long‑term budgets.
Ability to maintain required records such as resident files, vacancy reports, etc.
Ability to procure goods and services in accordance with Authority procurement procedures and in keeping with the approved operating budget for the property.
Ability to read and interpret policies and guidelines in order to make sound decisions.
Ability to prepare clear, concise reports and make appropriate recommendations within scope of responsibility.
Ability to operate appropriate Authority computer equipment and software packages.
Ability to communicate clearly, concisely, verbally and in writing.
Ability to generate records, receipts, and reports efficiently using a calculator and appropriate computer system.
Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements.
Skilled in analyzing situations in order to identify problems and offer possible solutions.
Skilled in communicating with diverse individuals in a wide variety of situations.
Ability to understand and utilize all functions and reports provided by computer software related to duties and responsibilities.
Valid driver’s license and good driving record.
Must be insurable by the Authority’s fleet insurance carrier.
Ability to be covered under the Authority’s fidelity bond.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
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Essential Duties and Responsibilities Essential functions for this position relate to the responsibility of oversight of accounting functions of assigned properties, companies, and personnel including but not limited to:
Plans, directs, manages, and monitors the work of administrative and maintenance staff and ensures compliance with applicable HUD guidelines as well as federal, state, and local regulations, laws, ordinances, and the Authority’s administration of programs.
Responsible for initiating work orders and assigning on‑site maintenance, preventive maintenance, after‑hours maintenance calls. Assesses charges to tenants for maintenance services as appropriate.
Responsible for move‑in/move‑out procedures, monitoring of service contracts, and timely response to resident service requests, ensuring smooth operations, productive communications, and effective understanding during all interpersonal contacts. Monitors status of pending work orders. Closes work orders and determines charges.
Responsible for performing inventory control functions including overseeing, coordinating, locating, auditing, and tracking physical inventory of supplies for assigned property.
Ensures the safe receipt, storage, retrieval, and timely dispatch of materials, supplies, and equipment in accordance with specified productivity, cost, and quality standards.
Ensures conformance to Authority standards and applicable federal, state, and local warehousing material handling requirements.
Monitors changing inventory levels, establishes inventory reorder points, and orders and/or oversees ordering of parts, supplies, and materials as required through purchase orders or submission of requisitions to appropriate staff in a timely manner to alleviate unanticipated shortages and ensure adequate stock levels. Submits proper documentation to Accounts Payable for processing of payment.
May assign inventory control numbers for all property inventory.
Ensures available inventory in kept in serviceable condition by overseeing and/or performing inspection of items for wear and defects. May arrange for repair and/or servicing of items.
Ensures accurate maintenance of active files/records of quantity, type, and value of material, property, equipment, and supplies. Ensures accurate and up‑to‑date records and files of purchase orders, vendor records, and receiving tickets.
Ensures accurate entering/posting of all warehouse materials deliveries into computer system and verifies incoming materials are checked for quality and quantity against invoices, purchase orders, packing slips, and other documents. Oversees unpacking of containers and placement of items in stock.
Monitors status of existing orders.
Ensures accurate and timely documentation of inventory levels through oversight of recording processes for additions, disbursements, adjustments, losses, and removal of items.
Performs new move‑in/move‑out, housekeeping, UPCS inspections, and re‑inspections. Oversees preparation of move‑in/move‑out adjustments and requests. Ensures receipt of all relevant paperwork.
Coordinates the development and administration of operating budget with Regional Property Manager. Tracks property’s monthly and year‑to‑date income and expenditures against budgeted line item amounts and make adjustments to financial practices when needed to ensure spending is within guidelines/budget.
Oversees acceptance of applications, eligibility determinations, rent and utility determinations, and maintenance of the site‑based waiting list per established procedures.
Provides orientation to new residents by explaining the lease provisions clearly, quoting correct prices, explaining provisions of resident handbook and other Authority polices; escorting prospective residents to inspect the unit; explaining amenities in the community; and discussing other important issues. Orientations should be provided on initial move‑in and also during annual reexamination periods. Draws up and executes contracts.
Position Requirements
Bachelor’s degree in Business, Public Administration, or related field from an accredited college or university and five (5) years of progressively responsible experience in management or in an administrative capacity in property management or low‑income housing.
Thorough knowledge of Authority policy and procedures as they pertain to property management and occupancy
Thorough knowledge of HUD rules and regulations that apply to public housing management.
Working knowledge of laws and standards that apply to public housing property management, such as Fair Housing Laws, Landlord‑Tenant law, OSHA Standards, local and state building codes.
Working knowledge of federal and state fair labor standards requirements.
Basic knowledge of building maintenance, fire prevention, and liability reduction principles.
Thorough knowledge of the modern principles, practices, and techniques of personnel management, training, goal setting, and performance evaluation. Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.
Working knowledge of the operation of the Authority’s computer system and applicable software.
Working knowledge of the agencies that provide assistance and services to residents, including knowledge of eligibility requirements.
Knowledge of mathematics and general accounting procedures sufficient to perform calculation required for summarizing rent collections, making deposits, rent adjustments, and Regional Property Manager in preparation of annual operating budget and long‑term budgets.
Ability to maintain required records such as resident files, vacancy reports, etc.
Ability to procure goods and services in accordance with Authority procurement procedures and in keeping with the approved operating budget for the property.
Ability to read and interpret policies and guidelines in order to make sound decisions.
Ability to prepare clear, concise reports and make appropriate recommendations within scope of responsibility.
Ability to operate appropriate Authority computer equipment and software packages.
Ability to communicate clearly, concisely, verbally and in writing.
Ability to generate records, receipts, and reports efficiently using a calculator and appropriate computer system.
Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements.
Skilled in analyzing situations in order to identify problems and offer possible solutions.
Skilled in communicating with diverse individuals in a wide variety of situations.
Ability to understand and utilize all functions and reports provided by computer software related to duties and responsibilities.
Valid driver’s license and good driving record.
Must be insurable by the Authority’s fleet insurance carrier.
Ability to be covered under the Authority’s fidelity bond.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
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