Events Specialist
Colliers, Nashville, TN, United States
About the Role
The Events Specialist supports the U.S. events team and is responsible for the coordination and execution of national corporate events, sponsorships, virtual webinars/conferences, and podcasts. The ideal candidate needs to possess strong project management, organizational and communication skills.
In this role, you will
Organize and manage program agendas at conferences, including trade shows, industry conferences, and Colliers conferences, with oversight by management.
Partner with national departments and service line leaders to deliver world‑class events; orchestrate multiple activities at once to accomplish goals and deadlines.
Manage the logistics and execution of all sponsorship deliverables for internal and external industry events.
Coordinate with vendors to source, track, and ship branded items and client gifts for tradeshows and events.
Source venues and coordinate client dinners for hosted and sponsored events.
Prepare monthly and quarterly reports for management, including overview of events, internal and external attendance, business metrics, post‑event assessments, and recommendations for improvements.
Solicit field data, collect information, and drive content for event‑driven internal and external communications.
Oversee all logistical matters for successful event execution, including marketing collateral, staffing, participant registration processes, inventory, shipping, etc.
Travel to and execute setup and breakdown for events.
Maintain the annual event calendar on all websites and SharePoint sites (US, Service Line, Regional if applicable) with current information and content.
Assist in preparing event budgets, manage expense tracking and payment, with oversight by management.
Coordinate event‑related contract reviews and execution while adhering to Colliers policies and approval guidelines, with final approval from management.
Coordinate scholarships, including the nomination and selection process, to attend Colliers or industry events.
Act as point of contact for webinars, podcasts, and training as needed.
Travel 20% of the time, including some weekend and/or holidays.
What You Bring
3+ years’ experience in event coordination, preferably in a corporate setting.
Bachelor’s degree, preferably in Business, Marketing, or a related field.
Administrative and budget management skills.
Commercial real estate experience strongly preferred.
Strong proficiency with Microsoft Office Suite and Adobe Creative Suite programs.
Exceptional customer service, organizational, and prioritization skills.
Ability to work under pressure, handle multiple deadlines, and function with minimal direction/supervision.
Excellent communication skills and ability to meet commitments and deadlines.
Problem‑solving skills, evaluating several options in challenging situations.
Salary Approximate salary range for this role: $66,610 - $85,000 USD.
Benefits Employees (and their families) receive employer‑subsidized medical benefits (RX, dental, vision), basic life/AD&D insurance, and disability coverage. They can enroll in a 401(k) plan with an employer match, receive 10 days of sick leave, a minimum of 15 days vacation annually, and 10 paid holidays plus two personal flex days. Parental leave policies include 12 weeks for birth parents and 4 weeks for non‑birth parents. Employees may be eligible for additional benefits under applicable state law.
Bonus This position is eligible for an annual bonus, based on company and individual performance.
Application Information Applications will be accepted on an ongoing basis.
Equal Opportunity Employer Statement Colliers respects diversity and is an equal‑opportunity employer. No employee or applicant will be discriminated against on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity, sexual orientation, marital status, military service, veteran status, disability, protected medical condition, genetic information, or any other characteristic protected by applicable laws. Qualified applicants requiring reasonable accommodation may contact accommodations@colliers.com.
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In this role, you will
Organize and manage program agendas at conferences, including trade shows, industry conferences, and Colliers conferences, with oversight by management.
Partner with national departments and service line leaders to deliver world‑class events; orchestrate multiple activities at once to accomplish goals and deadlines.
Manage the logistics and execution of all sponsorship deliverables for internal and external industry events.
Coordinate with vendors to source, track, and ship branded items and client gifts for tradeshows and events.
Source venues and coordinate client dinners for hosted and sponsored events.
Prepare monthly and quarterly reports for management, including overview of events, internal and external attendance, business metrics, post‑event assessments, and recommendations for improvements.
Solicit field data, collect information, and drive content for event‑driven internal and external communications.
Oversee all logistical matters for successful event execution, including marketing collateral, staffing, participant registration processes, inventory, shipping, etc.
Travel to and execute setup and breakdown for events.
Maintain the annual event calendar on all websites and SharePoint sites (US, Service Line, Regional if applicable) with current information and content.
Assist in preparing event budgets, manage expense tracking and payment, with oversight by management.
Coordinate event‑related contract reviews and execution while adhering to Colliers policies and approval guidelines, with final approval from management.
Coordinate scholarships, including the nomination and selection process, to attend Colliers or industry events.
Act as point of contact for webinars, podcasts, and training as needed.
Travel 20% of the time, including some weekend and/or holidays.
What You Bring
3+ years’ experience in event coordination, preferably in a corporate setting.
Bachelor’s degree, preferably in Business, Marketing, or a related field.
Administrative and budget management skills.
Commercial real estate experience strongly preferred.
Strong proficiency with Microsoft Office Suite and Adobe Creative Suite programs.
Exceptional customer service, organizational, and prioritization skills.
Ability to work under pressure, handle multiple deadlines, and function with minimal direction/supervision.
Excellent communication skills and ability to meet commitments and deadlines.
Problem‑solving skills, evaluating several options in challenging situations.
Salary Approximate salary range for this role: $66,610 - $85,000 USD.
Benefits Employees (and their families) receive employer‑subsidized medical benefits (RX, dental, vision), basic life/AD&D insurance, and disability coverage. They can enroll in a 401(k) plan with an employer match, receive 10 days of sick leave, a minimum of 15 days vacation annually, and 10 paid holidays plus two personal flex days. Parental leave policies include 12 weeks for birth parents and 4 weeks for non‑birth parents. Employees may be eligible for additional benefits under applicable state law.
Bonus This position is eligible for an annual bonus, based on company and individual performance.
Application Information Applications will be accepted on an ongoing basis.
Equal Opportunity Employer Statement Colliers respects diversity and is an equal‑opportunity employer. No employee or applicant will be discriminated against on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity, sexual orientation, marital status, military service, veteran status, disability, protected medical condition, genetic information, or any other characteristic protected by applicable laws. Qualified applicants requiring reasonable accommodation may contact accommodations@colliers.com.
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