Operations and Policy Analyst 2 - Director of Business Operations
State of Oregon, Salem, OR, United States
Operations and Policy Analyst 2 – Director of Business Operations
Position title: Operations and Policy Analyst 2 – Director of Business Operations.
Agency: Oregon Forest Resources Institute (OFRI).
Salary: $105,000 – $130,000.
Hybrid work schedule: Primarily stationed in the OFRI office in Portland, with hybrid work allowed as needed and tasks permit.
Overview The Oregon Forest Resources Institute (OFRI) supports the forest sector and stewardship of natural resources by advancing Oregonians’ understanding of the social, environmental and economic benefits of forests. OFRI achieves its mission through educational programs, media, conferences, research, workshops, publications, videos, field tours and classroom presentations. The Institute develops educational programs for the public, forest landowners and other audiences, emphasizing the importance of Oregon’s forest endowment and a balanced approach to forest management.
Responsibilities Administration
Coordinates all administrative and business operation activities of OFRI, including financial, secretarial, general office, records processing and clerical tasks.
Serves as primary point of contact for administrative and business operations questions from agency employees and outside contractors.
Oversees accurate maintenance of personnel and payroll records; manages record and file systems and coordinates inventory, record transfer and destruction.
Manages implementation and oversight for M365 email retention for staff and board members.
Evaluates forms and record systems for compliance with program needs and regulations, identifies deficiencies and decides form content.
Leads recruitment for agency positions ensuring compliance with applicable guidelines.
Prepares contracts and agreements, monitors contract progress and compliance.
Acts as a resource to the executive director and board of directors regarding personnel and payroll matters, interprets policies and procedures, and answers questions regarding attendance, benefits, overtime, risk management and employment law.
Participates in management policy and program planning related to office operation.
Interprets and applies state and federal laws, administrative rules, generally accepted accounting principles, agency rules and policies regarding personal service contracts, purchasing, travel and accounting.
Evaluates administrative rules, drafts revisions or new rules based on statute or legislation changes, and recommends revisions to administrative rules, policy and procedure manuals.
Prepares and ensures completeness and accuracy of personal services contracts, interagency and other agreements; reviews contractor billings for compliance and accuracy of claims.
Maintains physical equipment and supply inventories; initiates formal inventory for year‑end CAFR reporting.
Coordinates and participates in candidate interviews, provides orientation for new employees, board members and interns, and determines training needs for staff.
Monitors personal services contracts, interagency agreements, telecommunications orders, contract release orders, purchase orders, print orders and vouchers for audit trail.
Receives and responds to public records requests with the executive and deputy directors.
Composes correspondence, memos, personnel actions and reports as required.
Financial
Primary budget advisor for the agency, ensuring the budget process meets state requirements and submitting the approved proposed budget to the State Forester.
Tracks expenditures to ensure compliance with budget line items and contract restrictions.
Prepares budget requests, projects resource needs and revenues, and supports budget reports.
Establishes and maintains business and internal accounting controls to safeguard assets and ensure data integrity; develops procedures for accounts payable, accounts receivable, contracts, grants, inventory and purchasing; sets up account codes.
Analyzes monthly expenditure reports and ensures compliance with accepted accounting principles.
Prepares information for statewide financial and accounting reports and statements, including annual financial statements and related notes and disclosures.
Gathers, maintains and reports data for fiscal year annual benchmarks and performance measurements.
Prepares year‑end financial reports to ensure accuracy and timely reporting.
Approves payment of invoices and reimbursement of expenses.
Director Support
Assists in preparation of statewide education programs, materials, accommodations and arrangements to disseminate educational information.
Assists the executive director in carrying out board decisions to meet mission and objectives.
Prepares reports, correspondence and position papers on industry issues.
Participates on task forces or advisory committees.
Might act with delegated authority on behalf of the executive director during the director’s absence.
Board of Directors Support
Creates board meeting agenda and agenda notes.
Posts agenda on the transparency website.
Coordinates board nominations process and publishes public notice in Capital Press.
Maintains board contact list.
Works with contractor to update board historical documents.
Assists business operations assistant when needed.
Minimum Qualifications Bachelor’s degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and two years of professional‑level evaluative, analytical and planning work. OR Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification.
Driver’s License Check This position requires operation of a state vehicle for official State business. If the license is from outside Oregon, a three‑year court/DMV printout is required. For Oregon drivers, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.
Criminal Background Check This position requires a criminal background check.
Benefits
Work/life balance and a supportive working environment.
11 paid holidays a year.
Paid sick leave, vacation and personal leave.
Comprehensive medical, dental and vision plans for employee and qualified family members.
Optional benefits additions such as flexible spending accounts, term life and more.
When eligible, base salary increases by 6.95% upon PERS eligibility, with a 6% employee contribution to PERS.
Additional Details
This is a management service, unrepresented position under ORS 526.632, not subject to personnel compensation plans for state employees established by the Oregon Department of Administrative Services under ORS 240.235.
Position is subject to ORS 240.190, ORS 240.215 and ORS 240.217, and to statewide human resources policies except where in conflict with ORS 526.632.
Agency does not offer visa sponsorship.
Within three days of hire, all applicants must complete the U.S. Department of Homeland Security Form I‑9, confirming authorization to work in the United States.
Veterans: Eligible veterans who meet the qualifications receive veterans’ preference points. Documentation will be requested via Workday after application.
EEO Statement The State of Oregon commits to equity and diversity. We are an affirmative action/equal opportunity employer and encourage applications from historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members and others to help us achieve a diverse and inclusive community.
#J-18808-Ljbffr
Agency: Oregon Forest Resources Institute (OFRI).
Salary: $105,000 – $130,000.
Hybrid work schedule: Primarily stationed in the OFRI office in Portland, with hybrid work allowed as needed and tasks permit.
Overview The Oregon Forest Resources Institute (OFRI) supports the forest sector and stewardship of natural resources by advancing Oregonians’ understanding of the social, environmental and economic benefits of forests. OFRI achieves its mission through educational programs, media, conferences, research, workshops, publications, videos, field tours and classroom presentations. The Institute develops educational programs for the public, forest landowners and other audiences, emphasizing the importance of Oregon’s forest endowment and a balanced approach to forest management.
Responsibilities Administration
Coordinates all administrative and business operation activities of OFRI, including financial, secretarial, general office, records processing and clerical tasks.
Serves as primary point of contact for administrative and business operations questions from agency employees and outside contractors.
Oversees accurate maintenance of personnel and payroll records; manages record and file systems and coordinates inventory, record transfer and destruction.
Manages implementation and oversight for M365 email retention for staff and board members.
Evaluates forms and record systems for compliance with program needs and regulations, identifies deficiencies and decides form content.
Leads recruitment for agency positions ensuring compliance with applicable guidelines.
Prepares contracts and agreements, monitors contract progress and compliance.
Acts as a resource to the executive director and board of directors regarding personnel and payroll matters, interprets policies and procedures, and answers questions regarding attendance, benefits, overtime, risk management and employment law.
Participates in management policy and program planning related to office operation.
Interprets and applies state and federal laws, administrative rules, generally accepted accounting principles, agency rules and policies regarding personal service contracts, purchasing, travel and accounting.
Evaluates administrative rules, drafts revisions or new rules based on statute or legislation changes, and recommends revisions to administrative rules, policy and procedure manuals.
Prepares and ensures completeness and accuracy of personal services contracts, interagency and other agreements; reviews contractor billings for compliance and accuracy of claims.
Maintains physical equipment and supply inventories; initiates formal inventory for year‑end CAFR reporting.
Coordinates and participates in candidate interviews, provides orientation for new employees, board members and interns, and determines training needs for staff.
Monitors personal services contracts, interagency agreements, telecommunications orders, contract release orders, purchase orders, print orders and vouchers for audit trail.
Receives and responds to public records requests with the executive and deputy directors.
Composes correspondence, memos, personnel actions and reports as required.
Financial
Primary budget advisor for the agency, ensuring the budget process meets state requirements and submitting the approved proposed budget to the State Forester.
Tracks expenditures to ensure compliance with budget line items and contract restrictions.
Prepares budget requests, projects resource needs and revenues, and supports budget reports.
Establishes and maintains business and internal accounting controls to safeguard assets and ensure data integrity; develops procedures for accounts payable, accounts receivable, contracts, grants, inventory and purchasing; sets up account codes.
Analyzes monthly expenditure reports and ensures compliance with accepted accounting principles.
Prepares information for statewide financial and accounting reports and statements, including annual financial statements and related notes and disclosures.
Gathers, maintains and reports data for fiscal year annual benchmarks and performance measurements.
Prepares year‑end financial reports to ensure accuracy and timely reporting.
Approves payment of invoices and reimbursement of expenses.
Director Support
Assists in preparation of statewide education programs, materials, accommodations and arrangements to disseminate educational information.
Assists the executive director in carrying out board decisions to meet mission and objectives.
Prepares reports, correspondence and position papers on industry issues.
Participates on task forces or advisory committees.
Might act with delegated authority on behalf of the executive director during the director’s absence.
Board of Directors Support
Creates board meeting agenda and agenda notes.
Posts agenda on the transparency website.
Coordinates board nominations process and publishes public notice in Capital Press.
Maintains board contact list.
Works with contractor to update board historical documents.
Assists business operations assistant when needed.
Minimum Qualifications Bachelor’s degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and two years of professional‑level evaluative, analytical and planning work. OR Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification.
Driver’s License Check This position requires operation of a state vehicle for official State business. If the license is from outside Oregon, a three‑year court/DMV printout is required. For Oregon drivers, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.
Criminal Background Check This position requires a criminal background check.
Benefits
Work/life balance and a supportive working environment.
11 paid holidays a year.
Paid sick leave, vacation and personal leave.
Comprehensive medical, dental and vision plans for employee and qualified family members.
Optional benefits additions such as flexible spending accounts, term life and more.
When eligible, base salary increases by 6.95% upon PERS eligibility, with a 6% employee contribution to PERS.
Additional Details
This is a management service, unrepresented position under ORS 526.632, not subject to personnel compensation plans for state employees established by the Oregon Department of Administrative Services under ORS 240.235.
Position is subject to ORS 240.190, ORS 240.215 and ORS 240.217, and to statewide human resources policies except where in conflict with ORS 526.632.
Agency does not offer visa sponsorship.
Within three days of hire, all applicants must complete the U.S. Department of Homeland Security Form I‑9, confirming authorization to work in the United States.
Veterans: Eligible veterans who meet the qualifications receive veterans’ preference points. Documentation will be requested via Workday after application.
EEO Statement The State of Oregon commits to equity and diversity. We are an affirmative action/equal opportunity employer and encourage applications from historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members and others to help us achieve a diverse and inclusive community.
#J-18808-Ljbffr