Marketing Associate
Galen College of Nursing, Louisville, KY, United States
Position Overview
As a Marketing Associate at Galen College of Nursing, you will be responsible for coordinating and tracking the execution of integrated marketing efforts across Galen's 20+ campuses. This role supports high-volume creative coordination, small- to large-scale event planning, and the management of internal processes and systems that enhance operational efficiency and strengthen brand presence across all campuses.
The ideal candidate is highly motivated and proactive, with a strong ability to manage multiple projects and keep initiatives moving forward. They bring exceptional organizational and project management skills, a keen eye for quality in both design and copy, and a commitment to clear, effective communication. With a detail-oriented and forward-thinking mindset, this individual continually seeks opportunities to improve processes and drive meaningful results.
Key Responsibilities
Coordinate and execute the promotion of campus events, including Open House, New Student Orientation, Vitals to Success, alumni events, and term starts, in collaboration with local campus leadership and internal teams.
Partner with Enrollment Marketing to support and optimize Open House promotional strategies, using performance data to identify opportunities for improvement.
Coordinate the planning and execution of new campus grand opening events, managing all logistics such as guest lists, vendors, event materials, signage, and decor.
Coordinate the identification and execution of community sponsorships in partnership with campus operations, supporting budget management and increasing local engagement.
Support campus engagement specialists in building market awareness of HCA Healthcare and strengthening partnerships that create employment opportunities for graduates.
Project manage campus event-related requests submitted through the Marketing Request Form, including flyers, digital signage, graduation programs, and related materials.
Maintain and support the internal ordering portal to improve usability, consistency, and operational efficiency.
Coordinate with the Web Development Manager to ensure timely updates to campus Open House dates and term starts on the website.
Partner with the Pure Galen retail store manager to support promotional sales events and initiatives.
Ensure brand identity standards are communicated and consistently applied across campuses and marketing materials.
Build and maintain strong, collaborative relationships with campus departments, internal teams, and external vendors.
Perform additional responsibilities as necessary to ensure marketing department success.
Position Requirements
3+ years in a Marketing or similar coordination role
Hands‑on experience coordinating small- to large-scale events, including vendor coordination and on‑site execution
Experience managing event budgets, purchase orders, and invoicing
Experience managing high-volume marketing initiatives
Proven success working with cross-functional teams
Skills and Competencies
Proven excellence in project management skills
Strong documentation skills for tracking timelines, approvals, and deliverables
Ability to multi‑task in a fast-paced, agile work environment
Strong team orientation and willingness to play a critical support role for all Galen campuses and departments
Exceptional attention to detail with a keen eye for quality in both design and copy
Physical and Mental Demands
This position is primarily sedentary and performed in a standard office environment. The following physical and mental demands are representative of those that must be met to successfully perform the essential functions of this role:
Ability to remain in a stationary position for extended periods of time while operating a computer and other office equipment.
Occasionally moves about the office to access files, equipment, or attend meetings.
Frequently communicates verbally and in writing with internal and external stakeholders; must be able to exchange accurate information in these situations.
Must be able to read and review documents, data, and on-screen content with close visual attention and attention to detail.
Ability to manage multiple priorities, meet deadlines, and work effectively under moderate pressure.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Benefits At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
Free counseling services and resources for emotional, physical, and financial well-being
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
Consumer discounts through Abenity.
Retirement readiness, rollover assistance services, and preferred banking partnerships.
Education assistance (tuition, student loan, certification support, dependent scholarships).
Colleague recognition program.
Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Note: Eligibility for benefits may vary by location.
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The ideal candidate is highly motivated and proactive, with a strong ability to manage multiple projects and keep initiatives moving forward. They bring exceptional organizational and project management skills, a keen eye for quality in both design and copy, and a commitment to clear, effective communication. With a detail-oriented and forward-thinking mindset, this individual continually seeks opportunities to improve processes and drive meaningful results.
Key Responsibilities
Coordinate and execute the promotion of campus events, including Open House, New Student Orientation, Vitals to Success, alumni events, and term starts, in collaboration with local campus leadership and internal teams.
Partner with Enrollment Marketing to support and optimize Open House promotional strategies, using performance data to identify opportunities for improvement.
Coordinate the planning and execution of new campus grand opening events, managing all logistics such as guest lists, vendors, event materials, signage, and decor.
Coordinate the identification and execution of community sponsorships in partnership with campus operations, supporting budget management and increasing local engagement.
Support campus engagement specialists in building market awareness of HCA Healthcare and strengthening partnerships that create employment opportunities for graduates.
Project manage campus event-related requests submitted through the Marketing Request Form, including flyers, digital signage, graduation programs, and related materials.
Maintain and support the internal ordering portal to improve usability, consistency, and operational efficiency.
Coordinate with the Web Development Manager to ensure timely updates to campus Open House dates and term starts on the website.
Partner with the Pure Galen retail store manager to support promotional sales events and initiatives.
Ensure brand identity standards are communicated and consistently applied across campuses and marketing materials.
Build and maintain strong, collaborative relationships with campus departments, internal teams, and external vendors.
Perform additional responsibilities as necessary to ensure marketing department success.
Position Requirements
3+ years in a Marketing or similar coordination role
Hands‑on experience coordinating small- to large-scale events, including vendor coordination and on‑site execution
Experience managing event budgets, purchase orders, and invoicing
Experience managing high-volume marketing initiatives
Proven success working with cross-functional teams
Skills and Competencies
Proven excellence in project management skills
Strong documentation skills for tracking timelines, approvals, and deliverables
Ability to multi‑task in a fast-paced, agile work environment
Strong team orientation and willingness to play a critical support role for all Galen campuses and departments
Exceptional attention to detail with a keen eye for quality in both design and copy
Physical and Mental Demands
This position is primarily sedentary and performed in a standard office environment. The following physical and mental demands are representative of those that must be met to successfully perform the essential functions of this role:
Ability to remain in a stationary position for extended periods of time while operating a computer and other office equipment.
Occasionally moves about the office to access files, equipment, or attend meetings.
Frequently communicates verbally and in writing with internal and external stakeholders; must be able to exchange accurate information in these situations.
Must be able to read and review documents, data, and on-screen content with close visual attention and attention to detail.
Ability to manage multiple priorities, meet deadlines, and work effectively under moderate pressure.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Benefits At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
Free counseling services and resources for emotional, physical, and financial well-being
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
Consumer discounts through Abenity.
Retirement readiness, rollover assistance services, and preferred banking partnerships.
Education assistance (tuition, student loan, certification support, dependent scholarships).
Colleague recognition program.
Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Note: Eligibility for benefits may vary by location.
#J-18808-Ljbffr