Assistant Program Director
Children's Network of Hillsborough, Tampa, FL, United States
Mission Statement
The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.
General Purpose of Job The Assistant Program Director provides administrative support, direction, and oversight for Community Based Care child welfare services. The Assistant Program Director will provide support and oversight to the Intensive Family Support Team Supervisors. The Assistant Program Director will ensure implementation of all applicable policies, procedures, administrative codes, and statutes relative to services for dependent children and families.
Essential Duties And Responsibilities
The Assistant Director will provide oversight and support in the day to day operations of Child Welfare Case Management programs. Other duties may be assigned.
Serves as backup to the Program Director and the Permanency Specialist.
Track and follow all new client trust fund accounts, expenditure/withdrawal requests, fee waiver applications, monthly allowances and gather all receipts and needed items.
Provide hands on case assistance to both supervisors and case managers.
Ensure that Family Finders is being completed on all cases.
Develop and implement a tracking system to ensure all required court documentation is submitted timely according to all contractual and regulatory requirements.
Develop and implement a tracking system for all case plan conferences and case plan submissions for timeliness.
Attend meetings designated by the Program Director.
Ensure supervision meetings are occurring with staff as required to include professional growth and development objectives.
Review training report with Quality Management Specialist monthly to ensure training requirements are being met for Camelot standards and child welfare certification.
Assist in permanency projections and management supervision discussions.
Assist to ensure compliance with performance and contract measures.
Assist the Quality Management Specialist with identifying trends and developing plans to correct any issues identified.
Track and review Incident Reports submission and enter into the appropriate systems as needed.
Follow up on all missing children reports to ensure appropriate efforts are being made and documented.
Serve as back up for data entry and approvals in system databases.
Assist Supervisors and Case Managers in court preparation and presentation.
All relevant duties and/or projects as assigned.
Supervisory Responsibilities This position will provide direct oversight to four or five units comprised of case management and peer recovery positions.
Working Hours Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position with fieldwork requirements, that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.
Travel Travel within and outside of Hillsborough County is required. The employee must be able to drive and have reliable transportation to perform the essential functions of the position.
Training All employees are required to complete fifteen (15) hours of training annually, which may be completed online or in a classroom setting. Employees who hold a credential or license relevant to their position must ensure that all training and continuing education requirements are met to maintain their credential or licensure.
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General Purpose of Job The Assistant Program Director provides administrative support, direction, and oversight for Community Based Care child welfare services. The Assistant Program Director will provide support and oversight to the Intensive Family Support Team Supervisors. The Assistant Program Director will ensure implementation of all applicable policies, procedures, administrative codes, and statutes relative to services for dependent children and families.
Essential Duties And Responsibilities
The Assistant Director will provide oversight and support in the day to day operations of Child Welfare Case Management programs. Other duties may be assigned.
Serves as backup to the Program Director and the Permanency Specialist.
Track and follow all new client trust fund accounts, expenditure/withdrawal requests, fee waiver applications, monthly allowances and gather all receipts and needed items.
Provide hands on case assistance to both supervisors and case managers.
Ensure that Family Finders is being completed on all cases.
Develop and implement a tracking system to ensure all required court documentation is submitted timely according to all contractual and regulatory requirements.
Develop and implement a tracking system for all case plan conferences and case plan submissions for timeliness.
Attend meetings designated by the Program Director.
Ensure supervision meetings are occurring with staff as required to include professional growth and development objectives.
Review training report with Quality Management Specialist monthly to ensure training requirements are being met for Camelot standards and child welfare certification.
Assist in permanency projections and management supervision discussions.
Assist to ensure compliance with performance and contract measures.
Assist the Quality Management Specialist with identifying trends and developing plans to correct any issues identified.
Track and review Incident Reports submission and enter into the appropriate systems as needed.
Follow up on all missing children reports to ensure appropriate efforts are being made and documented.
Serve as back up for data entry and approvals in system databases.
Assist Supervisors and Case Managers in court preparation and presentation.
All relevant duties and/or projects as assigned.
Supervisory Responsibilities This position will provide direct oversight to four or five units comprised of case management and peer recovery positions.
Working Hours Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position with fieldwork requirements, that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.
Travel Travel within and outside of Hillsborough County is required. The employee must be able to drive and have reliable transportation to perform the essential functions of the position.
Training All employees are required to complete fifteen (15) hours of training annually, which may be completed online or in a classroom setting. Employees who hold a credential or license relevant to their position must ensure that all training and continuing education requirements are met to maintain their credential or licensure.
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