Proposal Coordinator
LandDesign, Charlotte, NC, United States
LandDesign is a collection of visionaries and problem solvers who believe in the power of balance, combining creativity and practicality to design what we know will thrive. We leverage our diverse expertise and relentless curiosity to deliver innovative, attainable big ideas — aligning our clients’ vision with the culture of the community to delight those who will enjoy the space. We are driven by a boundless desire for better, because we believe that learning is lifelong and growth is infinite. This curiosity and uncommon collaboration fuel our culture and drive ideas that continuously improve our practice and the people who are part of it.
LandDesign creates places that matter, and every pursuit is an opportunity to build or strengthen the relationships that make that work possible. As a Proposal Coordinator, proposals are your core responsibility. You’ll work alongside practice leaders, technical staff, and an award-winning communications team to shape the firm’s experience into clear, compelling submissions that help us win meaningful work.
This role supports passionate, detail-driven creative professionals who are deeply committed to delivering value to their clients. Your job is to help organize their experience and expertise into polished, accurate, and on-time proposals. You won’t always have every piece of information at the start, and deadlines don’t move, but you won’t be navigating it alone. Our communications team is collaborative, high‑performing, and generous with knowledge. We expect quality and value feedback. We work hard and genuinely enjoy working with each other. If you’re energized by keeping people organized, building relationships internally, and bringing order to moving pieces, you’ll find purpose here.
What You’ll Do
Coordinate the production of proposals from kickoff through submission
Develop timelines and workplans to keep pursuits on track
Gather and organize project information, resumes, and supporting materials
Draft and edit proposal content including cover letters, project descriptions, and resumes
Review submissions for clarity, accuracy, and compliance with RFQ/RFP requirements
Maintain momentum across multiple active pursuits at once*aligning? you must error.. it's still tasks? correct? omit? Actually Maintain momentum across multiple active pursuits at once
Partner with technical staff to collect and clarify information
Maintain proposal templates, tools, and information databases to ensure accuracy and efficiency
Contribute ideas to improve workflows and systems over time
Your Strengths - Initiative, Curiosity, Confidence
You’re relationship-driven and motivated by helping others succeed
You enjoy organizing tasks, information, and people to achieve a shared goal
You can manage multiple deadlines and adapt when priorities shift
You take pride in high-quality work and strong attention to detail
You communicate clearly and confidently with peers and leadership
You are proactive and comfortable asking questions and following up
You can organize, filter, and prioritize input
You view feedback as a tool for growth, not criticism
You stay composed when timelines accelerate or information changes
Technical Qualifications
Bachelor's degree in communications, marketing, graphic design, or a related field
Minimum of 1 year of professional experience in marketing, proposals, communications, or a related environment
AEC industry experience is desired but not required
Excellent writing, editing, and proofreading capabilities
Working knowledge of Microsoft Office (Word, PowerPoint, Excel) and Adobe InDesign
Strong graphic sensibility and understanding of layout and formatting
Submit your resume and a cover letter that tells us not why you’re technically right for the role, but why you’re personally the best to help us achieve collective success.
If you’re excited about contributing to a team that takes pride in its work and wants you to grow with it, this could be a strong fit.
Employees are offered a competitive compensation package and robust benefits package that includes access to wellness programming, 401k retirement plan, paid holidays, paid time off, paid parental leave, paid volunteer hours, health, dental, vision, life, and disability insurances.
LandDesign is an equal opportunity employer and values a diverse workplace.
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LandDesign creates places that matter, and every pursuit is an opportunity to build or strengthen the relationships that make that work possible. As a Proposal Coordinator, proposals are your core responsibility. You’ll work alongside practice leaders, technical staff, and an award-winning communications team to shape the firm’s experience into clear, compelling submissions that help us win meaningful work.
This role supports passionate, detail-driven creative professionals who are deeply committed to delivering value to their clients. Your job is to help organize their experience and expertise into polished, accurate, and on-time proposals. You won’t always have every piece of information at the start, and deadlines don’t move, but you won’t be navigating it alone. Our communications team is collaborative, high‑performing, and generous with knowledge. We expect quality and value feedback. We work hard and genuinely enjoy working with each other. If you’re energized by keeping people organized, building relationships internally, and bringing order to moving pieces, you’ll find purpose here.
What You’ll Do
Coordinate the production of proposals from kickoff through submission
Develop timelines and workplans to keep pursuits on track
Gather and organize project information, resumes, and supporting materials
Draft and edit proposal content including cover letters, project descriptions, and resumes
Review submissions for clarity, accuracy, and compliance with RFQ/RFP requirements
Maintain momentum across multiple active pursuits at once*aligning? you must error.. it's still tasks? correct? omit? Actually Maintain momentum across multiple active pursuits at once
Partner with technical staff to collect and clarify information
Maintain proposal templates, tools, and information databases to ensure accuracy and efficiency
Contribute ideas to improve workflows and systems over time
Your Strengths - Initiative, Curiosity, Confidence
You’re relationship-driven and motivated by helping others succeed
You enjoy organizing tasks, information, and people to achieve a shared goal
You can manage multiple deadlines and adapt when priorities shift
You take pride in high-quality work and strong attention to detail
You communicate clearly and confidently with peers and leadership
You are proactive and comfortable asking questions and following up
You can organize, filter, and prioritize input
You view feedback as a tool for growth, not criticism
You stay composed when timelines accelerate or information changes
Technical Qualifications
Bachelor's degree in communications, marketing, graphic design, or a related field
Minimum of 1 year of professional experience in marketing, proposals, communications, or a related environment
AEC industry experience is desired but not required
Excellent writing, editing, and proofreading capabilities
Working knowledge of Microsoft Office (Word, PowerPoint, Excel) and Adobe InDesign
Strong graphic sensibility and understanding of layout and formatting
Submit your resume and a cover letter that tells us not why you’re technically right for the role, but why you’re personally the best to help us achieve collective success.
If you’re excited about contributing to a team that takes pride in its work and wants you to grow with it, this could be a strong fit.
Employees are offered a competitive compensation package and robust benefits package that includes access to wellness programming, 401k retirement plan, paid holidays, paid time off, paid parental leave, paid volunteer hours, health, dental, vision, life, and disability insurances.
LandDesign is an equal opportunity employer and values a diverse workplace.
#J-18808-Ljbffr