Associate Athletic Director – Internal Operations & Compliance / Senior Woman Ad
Wabash College, Crawfordsville, IN, United States
Associate Athletic Director – Internal Operations & Compliance / Senior Woman Administrator
Date Posted: 04/07/26
Wabash College, a NCAA Division III institution and member of the North Coast Athletic Conference (NCAC), seeks a passionate and dedicated Full-Time
Associate Athletic Director – Internal Operations & Compliance / Senior Woman Administrator to join our athletic staff. This position offers an opportunity to contribute to a program that values excellence, character, and academic rigor.
The
Associate Athletic Director - Internal Operations & Compliance / Senior Woman Administrator
effectively manages multiple department functions, including NCAA compliance, business operations, and ticketing services. They serve as liaison to the College's Business Office and Office of the Registrar. As the department's NCAA‑designated Senior Woman Administrator, the incumbent collaborates with the Director of Athletics to provide leadership to staff and students.
Primary Duties and Responsibilities Business Operations
Manage day‑to‑day business‑related functions in the department
Collaborate with coaches on team travel; dept. liaison with Go Express, charter bus provider
Coordinate p‑cards cards and liaison with campus, coaches, and staff on p‑card reconciliations
In conjunction with coaches and staff, submit travel and reimbursements to business office
Coordinate requests of per diem, cash advances, and funds for departmental travel and events
Collaborate with business office to ensure accurate completion and recording of transactions
Coordinate payment of invoices, including game officials
Coordinate departmental orders on office supplies and related bulk purchasing
Communicate with vendors and third parties on accounts payable and receivable
Compliance Functions
Manage day‑to‑day NCAA and/or NCAC compliance‑related functions in the department
Coordinate scholar‑athlete eligibility certifications with Registrar's Office
Lead preseason team meetings on all required NCAA, NCAC, and Wabash paperwork
Proactively maintain rosters for all sports via campus and NCAA databases, e.g. Compliance Asst.
Deliver rules education to coaches, staff, scholar‑athletes, and campus community
Compile and submit annual NCAA reports, e.g. grad. rates, sport sponsorship, financial report
Provide monitoring functions, including playing season declarations
Assist in rules interpretation matters
Submit NCAA and NCAC waivers and/or secondary violations
Educate scholar‑athletes, coaches, staff, alumni, and donors on NCAA rules
Maintain expertise on NCAA legislation; regularly attend Regional Rules Seminar
Sport Oversight
Oversight of select sport programs, as assigned by Director of Athletics. Assist coaches in achieving desired sport program goals.
Game Operations
Supervise and coordinate game day operations, either independently or in coordination with other athletics administrators; display sound judgment in guiding visiting teams, officials, fans, student‑athletes, and the general public at home athletics events.
Ticketing Services
Primary departmental contact for ticket operations, especially football season operations
Communicate with student‑athletes, coaches, and staff on complimentary ticket requests
Respond to campus, parent, and public inquiries related to ticket sales and operations
In conjunction with business functions, monitor ticket revenues and expenses
Manage student employees and/or external groups for ticket taking at home events
Lead departmental Student‑Athlete Advisory Committee (SAAC) and partner with Assistant AD – Scholar‑Athlete Development, on student leadership development.
Other Duties as Assigned
Such as, fully manage Dean's Excuses process from start to finish, engage with Faculty Athletic Committee; Special projects and other duties, as assigned by the Director of Athletics. Represent the department and/or College at NCAC, NCAA, and campus events in the absence of, or in conjunction with, the Director of Athletics.
Qualifications Required:
Minimum of 3–5 years of progressively responsible experience in collegiate athletics administration, including exposure to NCAA compliance, business operations, or related functions
Demonstrated knowledge of NCAA rules and regulations, including experience with compliance monitoring, eligibility, and reporting processes
Strong financial and administrative acumen, including experience with budgeting, expense tracking, reconciliations, and accounts payable/receivable processes
Proven ability to manage multiple priorities and complex workflows with strong attention to detail and accuracy
Excellent organizational, analytical, and problem‑solving skills
Effective written and verbal communication skills, with the ability to educate and collaborate with diverse stakeholders (college community, coaches, staff, student‑athletes, faculty, and external partners)
Experience supervising staff and/or student employees, including training and performance oversight
High level of integrity and discretion when handling confidential information
Proficiency with standard office software (e.g., Microsoft Office Suite) and experience with compliance and/or enterprise systems (e.g., NCAA Compliance Assistant or similar platforms)
Ability to work evenings and weekends as required for athletics events and travel
Preferred:
5+ years of experience in collegiate athletics administration with direct responsibility for NCAA compliance and/or business operations
Experience serving in, or supporting, a Senior Woman Administrator (SWA) role within an NCAA institution
Familiarity with Division III athletics and conference‑specific compliance (e.g., NCAC or similar conferences)
Experience collaborating with campus partners such as Business Offices and Registrars in a higher education setting
Knowledge of ticketing operations, including revenue tracking and event management
Experience coordinating team travel logistics, including vendor management and budgeting
Demonstrated ability to lead student‑athlete development initiatives, including oversight of SAAC or similar leadership groups
Experience with financial systems, purchasing cards (p‑cards), and institutional procurement processes
Strong leadership presence with the ability to influence, mentor, and support coaches and staff
Commitment to fostering an inclusive and supportive environment for student‑athletes and staff
Benefits That Support You and Your Family At Wabash, we believe supporting our employees means investing in their health, families, financial future, and professional growth. We offer a comprehensive and competitive benefits program designed to support the overall well‑being of our full‑time employees. Benefits include:
Medical Plan Options – Choose the coverage that works best for you:
A PPO plan with in‑network and out‑of‑network flexibility
A High Deductible Health Plan (HDHP) with up to $1,400 in annual employer contributions to your Health Savings Account (HSA)
Voluntary Dental and Vision Coverage
Primary Care & Walk‑In Clinic – Dedicated access for employees and eligible family members through our partnership with Franciscan Health
Flexible Spending Accounts (FSA) – Including Health Care, Limited Purpose, and Dependent Care options
Employer‑Paid Basic Life and AD&D Insurance
Voluntary Life and AD&D Insurance options
Employer‑Paid Short‑Term and Long‑Term Disability Coverage
403(b) Retirement Plan – 7% employer contribution plus up to an additional 3% employer match
Tuition Remission and Tuition Exchange Programs
Local and Community Discounts
Wabash College is an equal opportunity employer.
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Wabash College, a NCAA Division III institution and member of the North Coast Athletic Conference (NCAC), seeks a passionate and dedicated Full-Time
Associate Athletic Director – Internal Operations & Compliance / Senior Woman Administrator to join our athletic staff. This position offers an opportunity to contribute to a program that values excellence, character, and academic rigor.
The
Associate Athletic Director - Internal Operations & Compliance / Senior Woman Administrator
effectively manages multiple department functions, including NCAA compliance, business operations, and ticketing services. They serve as liaison to the College's Business Office and Office of the Registrar. As the department's NCAA‑designated Senior Woman Administrator, the incumbent collaborates with the Director of Athletics to provide leadership to staff and students.
Primary Duties and Responsibilities Business Operations
Manage day‑to‑day business‑related functions in the department
Collaborate with coaches on team travel; dept. liaison with Go Express, charter bus provider
Coordinate p‑cards cards and liaison with campus, coaches, and staff on p‑card reconciliations
In conjunction with coaches and staff, submit travel and reimbursements to business office
Coordinate requests of per diem, cash advances, and funds for departmental travel and events
Collaborate with business office to ensure accurate completion and recording of transactions
Coordinate payment of invoices, including game officials
Coordinate departmental orders on office supplies and related bulk purchasing
Communicate with vendors and third parties on accounts payable and receivable
Compliance Functions
Manage day‑to‑day NCAA and/or NCAC compliance‑related functions in the department
Coordinate scholar‑athlete eligibility certifications with Registrar's Office
Lead preseason team meetings on all required NCAA, NCAC, and Wabash paperwork
Proactively maintain rosters for all sports via campus and NCAA databases, e.g. Compliance Asst.
Deliver rules education to coaches, staff, scholar‑athletes, and campus community
Compile and submit annual NCAA reports, e.g. grad. rates, sport sponsorship, financial report
Provide monitoring functions, including playing season declarations
Assist in rules interpretation matters
Submit NCAA and NCAC waivers and/or secondary violations
Educate scholar‑athletes, coaches, staff, alumni, and donors on NCAA rules
Maintain expertise on NCAA legislation; regularly attend Regional Rules Seminar
Sport Oversight
Oversight of select sport programs, as assigned by Director of Athletics. Assist coaches in achieving desired sport program goals.
Game Operations
Supervise and coordinate game day operations, either independently or in coordination with other athletics administrators; display sound judgment in guiding visiting teams, officials, fans, student‑athletes, and the general public at home athletics events.
Ticketing Services
Primary departmental contact for ticket operations, especially football season operations
Communicate with student‑athletes, coaches, and staff on complimentary ticket requests
Respond to campus, parent, and public inquiries related to ticket sales and operations
In conjunction with business functions, monitor ticket revenues and expenses
Manage student employees and/or external groups for ticket taking at home events
Lead departmental Student‑Athlete Advisory Committee (SAAC) and partner with Assistant AD – Scholar‑Athlete Development, on student leadership development.
Other Duties as Assigned
Such as, fully manage Dean's Excuses process from start to finish, engage with Faculty Athletic Committee; Special projects and other duties, as assigned by the Director of Athletics. Represent the department and/or College at NCAC, NCAA, and campus events in the absence of, or in conjunction with, the Director of Athletics.
Qualifications Required:
Minimum of 3–5 years of progressively responsible experience in collegiate athletics administration, including exposure to NCAA compliance, business operations, or related functions
Demonstrated knowledge of NCAA rules and regulations, including experience with compliance monitoring, eligibility, and reporting processes
Strong financial and administrative acumen, including experience with budgeting, expense tracking, reconciliations, and accounts payable/receivable processes
Proven ability to manage multiple priorities and complex workflows with strong attention to detail and accuracy
Excellent organizational, analytical, and problem‑solving skills
Effective written and verbal communication skills, with the ability to educate and collaborate with diverse stakeholders (college community, coaches, staff, student‑athletes, faculty, and external partners)
Experience supervising staff and/or student employees, including training and performance oversight
High level of integrity and discretion when handling confidential information
Proficiency with standard office software (e.g., Microsoft Office Suite) and experience with compliance and/or enterprise systems (e.g., NCAA Compliance Assistant or similar platforms)
Ability to work evenings and weekends as required for athletics events and travel
Preferred:
5+ years of experience in collegiate athletics administration with direct responsibility for NCAA compliance and/or business operations
Experience serving in, or supporting, a Senior Woman Administrator (SWA) role within an NCAA institution
Familiarity with Division III athletics and conference‑specific compliance (e.g., NCAC or similar conferences)
Experience collaborating with campus partners such as Business Offices and Registrars in a higher education setting
Knowledge of ticketing operations, including revenue tracking and event management
Experience coordinating team travel logistics, including vendor management and budgeting
Demonstrated ability to lead student‑athlete development initiatives, including oversight of SAAC or similar leadership groups
Experience with financial systems, purchasing cards (p‑cards), and institutional procurement processes
Strong leadership presence with the ability to influence, mentor, and support coaches and staff
Commitment to fostering an inclusive and supportive environment for student‑athletes and staff
Benefits That Support You and Your Family At Wabash, we believe supporting our employees means investing in their health, families, financial future, and professional growth. We offer a comprehensive and competitive benefits program designed to support the overall well‑being of our full‑time employees. Benefits include:
Medical Plan Options – Choose the coverage that works best for you:
A PPO plan with in‑network and out‑of‑network flexibility
A High Deductible Health Plan (HDHP) with up to $1,400 in annual employer contributions to your Health Savings Account (HSA)
Voluntary Dental and Vision Coverage
Primary Care & Walk‑In Clinic – Dedicated access for employees and eligible family members through our partnership with Franciscan Health
Flexible Spending Accounts (FSA) – Including Health Care, Limited Purpose, and Dependent Care options
Employer‑Paid Basic Life and AD&D Insurance
Voluntary Life and AD&D Insurance options
Employer‑Paid Short‑Term and Long‑Term Disability Coverage
403(b) Retirement Plan – 7% employer contribution plus up to an additional 3% employer match
Tuition Remission and Tuition Exchange Programs
Local and Community Discounts
Wabash College is an equal opportunity employer.
#J-18808-Ljbffr