Payment Specialist - Experienced Associate
BDO USA, Walnut Creek, CA, United States
Job Description
The Payment Specialist reviews, verifies, and disburses emergency rental assistance funds in coordination with emergency rental assistance grant programs. This role ensures payments are accurate, timely, and compliant with federal, state, and local requirements, while maintaining audit‑ready documentation and financial records.
Job Duties
Processes and authorizes payments for rent and utilities, ensuring accuracy, timeliness, and adherence to ERAP program guidelines
Coordinates invoice and budget reconciliation with finance teams; tracks expenditures against grant budgets and resolves discrepancies
Manages vendor/landlord payment workflows, including validating payment requests and ensuring proper supporting documentation
Maintains audit‑ready files and records (digital and/or paper) to support transparency, reporting, and compliance with federal regulations
Communicates with stakeholders (landlords, tenants, community partners) to resolve payment issues, verifies housing‑related information, and coordinates services
Tracks and reports program data using tools such as databases (e.g., Canopy) and Excel to monitor trends, performance metrics, and processing status
Other duties as required
Supervisory Responsibilities
N/A
Education
High School Diploma or equivalent, required
Associate’s degree in Business Administration, General Business, Finance, Accounting, preferred
Experience
Three (3) or more years of experience in a payment environment (e.g., general accounts payable or grant‑funded accounts payable), required
Experience in grant management, accounting, or housing assistance program, preferred
Software
Proficiency in Microsoft Office, required
Advanced Excel experience including analysis, tracking, and reporting, required
Other Knowledge, Skills, & Abilities
Strong analytical skills with the ability to review data for compliance and identify process improvements
Strong organizational and multitasking skills
Superior attention to detail and ability to meet tight deadlines
Strong problem‑solving skills
Ability to design and improve processes
High level of integrity and discretion
Ability to work effectively with minimal supervision
Strong written and verbal communication skills
Ability to communicate complex information clearly to diverse audiences
Ability to travel as required by client/business needs
Learns quickly and adapts to new technologies
Self‑starts and works well in a team environment
Knowledge of HUD regulations and/or government grant compliance requirements
California Range: $22.00/hr - $30.00/hr
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
Equal Opportunity Employer, including disability/vets
BDO USA, P.A. is an EO employer M/F/Veteran/Disability
#J-18808-Ljbffr
Job Duties
Processes and authorizes payments for rent and utilities, ensuring accuracy, timeliness, and adherence to ERAP program guidelines
Coordinates invoice and budget reconciliation with finance teams; tracks expenditures against grant budgets and resolves discrepancies
Manages vendor/landlord payment workflows, including validating payment requests and ensuring proper supporting documentation
Maintains audit‑ready files and records (digital and/or paper) to support transparency, reporting, and compliance with federal regulations
Communicates with stakeholders (landlords, tenants, community partners) to resolve payment issues, verifies housing‑related information, and coordinates services
Tracks and reports program data using tools such as databases (e.g., Canopy) and Excel to monitor trends, performance metrics, and processing status
Other duties as required
Supervisory Responsibilities
N/A
Education
High School Diploma or equivalent, required
Associate’s degree in Business Administration, General Business, Finance, Accounting, preferred
Experience
Three (3) or more years of experience in a payment environment (e.g., general accounts payable or grant‑funded accounts payable), required
Experience in grant management, accounting, or housing assistance program, preferred
Software
Proficiency in Microsoft Office, required
Advanced Excel experience including analysis, tracking, and reporting, required
Other Knowledge, Skills, & Abilities
Strong analytical skills with the ability to review data for compliance and identify process improvements
Strong organizational and multitasking skills
Superior attention to detail and ability to meet tight deadlines
Strong problem‑solving skills
Ability to design and improve processes
High level of integrity and discretion
Ability to work effectively with minimal supervision
Strong written and verbal communication skills
Ability to communicate complex information clearly to diverse audiences
Ability to travel as required by client/business needs
Learns quickly and adapts to new technologies
Self‑starts and works well in a team environment
Knowledge of HUD regulations and/or government grant compliance requirements
California Range: $22.00/hr - $30.00/hr
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
Equal Opportunity Employer, including disability/vets
BDO USA, P.A. is an EO employer M/F/Veteran/Disability
#J-18808-Ljbffr