Part-Time Student Accounts Specialist (25hrs/wk)
Ocean County College, Toms River, NJ, United States
Overview
The Student Accounts Specialist performs cashiering and bookkeeping duties of a detailed, complex nature. All decisions shall be in accordance with departmental guidance, college policy and procedure and appropriate external regulations and audit guides.
Classification: Non-Affiliated Administrator
Staff Duration: Part Time 12 months
Responsibilities
Principal duties involve all aspects of accounts receivable and cashiering to include: collecting and processing student payments, third party payments, and other receivables into the student information system. Analyzing student accounts, preparing student refunds, preparing students' financial aid disbursements, collecting and processing college cash receipts, verifying that all required documents and authorizations have been provided, and reconciling total collections.
Using the college computer systems to update student and college accounts, run various reports and assist in the month and year-end fiscal closings.
Assist with the generation, review, and distribution of tuition bills and account statements. Prepare and mail student and college billings to individuals and third parties and maintain detailed payment records in Colleague system.
Maintain and coordinate the handling and processing of scholarship checks with the Financial Aid office and the sponsorship donors.
Monitor and follow up on delinquent accounts in accordance with institutional collection procedures and process all returned checks.
Assist with the coordination and maintenance of payment plans and third-party billing arrangements.
Perform daily cash handling, including balancing receipts, preparing deposits, and reconciling reports.
Maintain confidentiality and security of student financial records in compliance with FERPA and institutional policy.
Support the office during registration, peak billing cycles, and other critical periods.
Assist with the preparation of 1098-T tax forms and other year-end reporting.
Participate in training sessions, workshops, or departmental meetings as assigned.
Perform general clerical duties such as filing, data entry, and scanning documents.
Perform cashiering and refunding functions following specific policies and procedures and Federal Title IV cash management regulations.
Related projects and duties as assigned.
Qualifications
Associate’s Degree in Accounting, Business Administration or related field.
Two years prior office work experience, preferably in a cashiering or bookkeeping capacity.
Knowledge of student information system (e.g. Colleague, Banner, Peoplesoft) and payment platforms.
Must be able to work effectively with the public, the students, and with other employees and must have good communication skills.
Bachelor’s Degree in Accounting, Business Administration or related field.
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Classification: Non-Affiliated Administrator
Staff Duration: Part Time 12 months
Responsibilities
Principal duties involve all aspects of accounts receivable and cashiering to include: collecting and processing student payments, third party payments, and other receivables into the student information system. Analyzing student accounts, preparing student refunds, preparing students' financial aid disbursements, collecting and processing college cash receipts, verifying that all required documents and authorizations have been provided, and reconciling total collections.
Using the college computer systems to update student and college accounts, run various reports and assist in the month and year-end fiscal closings.
Assist with the generation, review, and distribution of tuition bills and account statements. Prepare and mail student and college billings to individuals and third parties and maintain detailed payment records in Colleague system.
Maintain and coordinate the handling and processing of scholarship checks with the Financial Aid office and the sponsorship donors.
Monitor and follow up on delinquent accounts in accordance with institutional collection procedures and process all returned checks.
Assist with the coordination and maintenance of payment plans and third-party billing arrangements.
Perform daily cash handling, including balancing receipts, preparing deposits, and reconciling reports.
Maintain confidentiality and security of student financial records in compliance with FERPA and institutional policy.
Support the office during registration, peak billing cycles, and other critical periods.
Assist with the preparation of 1098-T tax forms and other year-end reporting.
Participate in training sessions, workshops, or departmental meetings as assigned.
Perform general clerical duties such as filing, data entry, and scanning documents.
Perform cashiering and refunding functions following specific policies and procedures and Federal Title IV cash management regulations.
Related projects and duties as assigned.
Qualifications
Associate’s Degree in Accounting, Business Administration or related field.
Two years prior office work experience, preferably in a cashiering or bookkeeping capacity.
Knowledge of student information system (e.g. Colleague, Banner, Peoplesoft) and payment platforms.
Must be able to work effectively with the public, the students, and with other employees and must have good communication skills.
Bachelor’s Degree in Accounting, Business Administration or related field.
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