Program & Office Operations Coordinator

Institute for Priestly Formation - Omaha
Nonprofit

Full-Time

Location
Name of Facility : The Institute for Priestly Formation

Address
11626 Nicholas St
Omaha, Nebraska
68154

Description
Department:

Operations

Reports to:

Director of Programs

Principal Duties and Responsibilities
The Institute for Priestly Formation is deeply rooted in the Catholic tradition. In collaboration with Catholic seminaries and dioceses, we form seminarians, priests, and bishops in holiness and accompany them in their ongoing spiritual growth, so they can more effectively lead others to Christ. The Program & Office Operations Coordinator assists with the day-to-day coordination of these programs and administration of our office and chapel. There will be opportunities for growth and increased responsibility over time.

Coordinate logistics for programs, retreats, and events

Create registration forms and track enrollment, attendance, and participation

Prepare and distribute participant communications, schedules, reminders, and logistical information

Support scheduling of program sessions, meetings, and events

Prepare program packets, rosters, materials, and other logistical documents

Coordinate volunteers and assist with onsite program setup, support, and takedown

Assist with development of program materials and updates to website content

Coordinate marketing efforts including brochures, email campaigns, and social media

Edit and distribute audio/video recordings of program content

Assist with participant support and related administrative needs

Work with accounting to support invoicing, reimbursements, and related documentation

Prepare internal reports, calendars, and planning documents

Support special projects related to programs, office operations, and facilities

Provide backup support for donor acknowledgements and gift records

Maintain organized program photo archives

Serve as primary point of contact for phones, visitors, and incoming mail

Coordinate purchase of office, chapel/liturgical, and program supplies

Coordinate care of altar linens and vestments and communicate with sacristan regarding Mass schedules

Other duties as assigned

This is a full-time, on-site, non-exempt position with eligibility for the organization’s benefits package

Requirements
Knowledge, Skills, and Abilities

Strong organizational and administrative skills with excellent attention to detail

Ability to manage multiple priorities, deadlines, and projects simultaneously

Strong written and verbal communication skills

Ability to work independently and collaboratively in a mission-driven environment

Professional, welcoming, and service-oriented demeanor

Ability to maintain confidentiality and exercise discretion with sensitive information

Proficiency with Microsoft Office 365 and common office equipment

Ability to coordinate logistics and operational details effectively

Familiarity with databases, email communication tools, and social media platforms preferred

Ability to adapt to changing program and office needs

Ability to provide onsite support for events and programs, including setup and takedown activities

Willingness and ability to support a variety of organizational functions in a small office environment, including assisting across programs, administrative operations, events, fundraising, and other mission-related activities as needed

This is an on-site position requiring regular in-person collaboration and support

Education and Experience

Bachelor’s degree in Business Administration, Nonprofit Management, or a related field preferred

Relevant experience will be considered in lieu of a degree

Previous experience in program coordination, office administration, nonprofit operations, or related support roles preferred

Previous experience working within a Catholic mission-driven or faith-based nonprofit organization strongly preferred

A commitment to the mission and teachings of the Catholic Church is strongly preferred

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