Marketing & Sales Coordinator

Marketing & Sales Coordinator

The Marketing & Sales Coordinator will support execution across multiple EMS-managed entities while also assisting in maintaining structure and accountability across the sales team. This role will help ensure follow-through on initiatives, support communication, and provide visibility into ongoing activities, while also supporting onsite coordination and business development efforts.
The Coordinator will:
Support execution of marketing campaigns, including email outreach and lead generation
Assist with CRM management (GoHighLevel) and pipeline tracking
Coordinate follow-ups with leads and internal teams
Maintain data accuracy across accounts
Support sales processes through outreach coordination and engagement tracking
Assist in monitoring sales team activity, including outreach, follow-ups, and engagement
Help ensure accountability across the sales team by tracking tasks and deliverables
Coordinate communication between sales, marketing, and leadership
Provide status updates and visibility on team activity and performance
Assist with onsite business development efforts, including community outreach, events, and relationship-building initiatives
Support coordination and logistics for meetings, networking events, and community engagement activities
Manage scheduling, task tracking, and workflow organization
Assist in documenting processes and maintaining operational structure across entities
Unscheduled duties and responsibilities include:
Respond to media inquiries and crisis communication needs as necessary
Assist in developing messaging for public statements or executive speeches
Assist in special initiatives or campaigns related to recruitment, fundraising, or program awareness
Support reputation management and community relations strategies
Troubleshoot urgent content errors or branding inconsistencies
Physical demands include:
Prolonged periods sitting at a desk and working on a computer
Occasional lifting up to 25 pounds
Frequent meetings via video or phone; occasional in-person site visits
Working conditions include:
On-site only
Office-based, with travel between program sites as needed
Cross-functional collaboration with high-level staff across all departments
High-paced, deadline-driven, and strategically focused
Competencies and skills include:
Experience supporting multiple brands or business units
Familiarity with email marketing and outreach systems
Experience supporting or participating in community outreach or networking events
Experience working with U.S.-based teams or clients
Level of education/training/qualifications include:
Bachelor's degree in Marketing, Business, Communications, or related field
24 years of experience in marketing, sales, business development, or related field
Strong understanding of digital marketing, lead generation, and sales processes
Experience working with CRM platforms (GoHighLevel preferred)
Strong organizational skills and attention to detail
Strong written and verbal communication skills
Comfortable with in-person engagement and onsite responsibilities
Ability to manage multiple priorities in a fast-paced environment
Performance metrics (KPIs) include:
Task completion and follow-through
CRM accuracy and pipeline updates
Campaign support effectiveness
Responsiveness and communication
Contribution to outreach and engagement efforts
Ability to operate independently

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