Publicity Assistant, Knopf (Hybrid)

Publicity Assistant, Knopf (Hybrid)

The Knopf Doubleday Publishing Group, a storied leader in commercial and literary publishing and home to some of the most iconic authors in the world, is seeking a Publicity Assistant to join their team and provide day-to-day support to the Executive Director of Publicity. Responsibilities consist of both heavy administrative and project work. Specific responsibilities include:
Support supervisor in all facets of their daily work: calendar management and scheduling; phone, email, letters, memos, and other written correspondence; research on a variety of subjects; understanding of key toolsets (Muck Rack, Power BI, Microsoft Teams); handling mailings; other clerical support (notes, memos, etc.); event planning
Coordinate internal and external communications efforts, including agent and author calls, meetings with key media contacts and event venues, and more
Develop and write press releases, pitch letters, author Q&As, and press kits
Identify key audiences on a title-by-title basis, develop targeted mailing lists, and execute galley mailings
Contact with agents, authors, booksellers, and media
Coordination of publicity campaigns
Assist with planning for book tours, media outreach, detailed itineraries, and author travel
Manage a variety of departmental tasks including but not limited to managing budgets, award submissions, monthly Amex coding and payments, managing deadlines and internal documents and information for divisional and sales meetings, etc.
Please apply if you meet the following qualifications:
Outstanding interpersonal and organizational skills
Exceptional writing skills and attention to detail
Extremely professional manner and the ability to work well under pressure and meet tight deadlines while interacting with internal and external stakeholders via phone, email and Microsoft Teams, Zoom, etc.
Ability to read on deadline
Ability to prioritize and manage multiple tasks
Proficiency in Excel, PowerPoint, Word required
Self-starter with the ability to develop new projects and departmental initiatives
Proactive approach to problem-solving
Strong interest in the book publishing industry
Fluent in digital technology and possesses a keen interest in media
A goal-oriented team player who can cultivate productive working relationships with internal and external stakeholders
Proficiency in creative problem solving, decision making, and time management
Previous administrative experience a plus
Book Publishing or Publicity/PR internship or experience a plus but not required
The salary for this position is $51,000.00. All positions are currently eligible for an annual profit award or bonus, subject to company results. This is a hybrid position (3-4 days per week) with in-office responsibilities. We will consider candidates who can work from a commutable distance to our offices at 1745 Broadway, which includes the tri-state area (NJ, CT, & PA). Applications for this role will be accepted through May 19, 2026 or until the role is filled. We encourage you to apply early, as we review applications on a rolling basis. Please include your resume and cover letter for consideration.