Studio Coordinator Job at Gwen Grossman Lighting Design in Springfield

Overview

GGLD Lighting Design

is an award-winning, six-person architectural lighting design firm. We collaborate with leading architects nationwide on high-profile projects, creating lighting environments that transform spaces and elevate the human experience.
We are seeking a highly organized, proactive, and entrepreneurial Studio Coordinator to play a central role in the success of our practice. This is a part-time, hourly, remote position; however, candidates must be based in the Chicago area and available to attend occasional in-person business development events.
This role is anticipated to be approximately 20+ hours per week (with flexibility based on workload), with a compensation range of $28–$35/hour, commensurate with experience. There is strong potential for this position to grow into a Studio Manager role as the firm continues to expand.
The Role

The Studio Coordinator is the operational backbone of GGLD—the go-to team member who ensures the studio runs seamlessly day-to-day. Acting as a liaison between Principals, design teams, and external collaborators, you bring structure, clarity, and momentum to everything we do.
This is a high-impact role for someone who thrives on ownership, anticipates needs before they arise, and believes that operational excellence is essential to design excellence. No task is too big or too small—you are equally comfortable refining systems as you are jumping in to support immediate needs.
What You Will Do

Studio Operations & Performance

Create the structure and support that enables designers to do their best work
Continuously refine and improve operational processes and standards
Track action items and collaborate with leadership to ensure follow-through
Coordinate weekly studio meetings, including agendas, content, and post-meeting follow-ups
Project & Administrative Coordination

Manage project timelines and deadlines within Monograph and team calendars
Provide calendar and scheduling support for studio leadership
Coordinate meetings with clients, collaborators, and internal teams
Support travel, expenses, and professional credential tracking for staff
Serve as the studio’s go-to resource for internal processes and tools
People & Culture Support

Assist with onboarding, interview coordination, and new hire setup
Support performance reviews and professional development initiatives
Help maintain a positive, organized, and connected studio environment
Marketing & Business Development

Identify opportunities to strengthen client relationships and support follow-up
Contribute to proposals, presentations, and marketing collateral
Assist with research, project data tracking, and general marketing support
Provide operational insight that supports strategic decision-making
Qualifications

2+ years of experience in an operations, coordinator, or administrative role (design industry preferred)
Exceptional organizational skills and attention to detail
A systems-oriented mindset with a drive for continuous improvement
Strong ability to prioritize, take ownership, and follow through
Experience managing multiple deadlines and workflows simultaneously
Confident, clear communicator with strong interpersonal skills
Based in the Chicago area with flexibility to attend occasional in-person events
Proficiency in Microsoft Office (especially Outlook & Excel): experience with Monograph and QuickBooks preferred
Working knowledge of Bluebeam and Adobe Creative Suite (InDesign, Photoshop)
Excellent written and verbal communication skills
How to Apply

Please submit your resume and cover letter to info@ggld.net with “Studio Coordinator” in the subject line. References will be requested for shortlisted candidates.
GGLD is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome candidates of all backgrounds and experiences.

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