AEC Marketing Coordinator

AEC Marketing Coordinator

GAI seeks a skilled, highly motivated, results-driven Marketing Coordinator to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will support the Transportation and Infrastructure sectors and will be responsible for coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; and producing marketing collateral in collaboration with GAI's business sector leaders and technical, marketing, communications, and administrative professional staff.
A hybrid or in-office work location is a viable option, and this position is eligible for a sign-on bonus.
Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!
Essential Duties and Responsibilities

Participate in kick‑off meetings, proposal task scheduling, review, production, and delivery activities.
Follow through with assigned proposal tasks to meet critical deadlines.
Coordinate with internal and external points of contact to gather requested information and materials.
Track proposal efforts and ensure scheduled milestones are met.
Assist in writing marketing and technical content.
Assist in gathering costs for proposal submissions utilizing Excel.
Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
Support presentation efforts including presentation development, rehearsals, materials, and logistics.
Maintain and populate detailed data in GAI's Deltek Vantagepoint database.
Assist in carrying out other programs and projects as identified.
Qualifications

2+ years of related experience as a proposal specialist/coordinator; prior A/E/C industry experience preferred.
Associate degree required with a focus on business, marketing, graphic design, journalism, or related area; bachelor’s degree preferred.
Competency

Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
Proficiency with Adobe Creative Suite.
Experience with Deltek Vantagepoint (or similar database programs) is a plus.
Strong proofreading and editing skills.
Ability to use templates.
Excellent communication and organizational skills.
Rapid documentation and processing of information with strong attention to detail.
Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
Able to work independently and as part of a team.
Work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
Light, local travel is required (up to 20%).
Benefits

Competitive salary – GAI is committed to paying market-based salaries.
Comprehensive benefits package including medical, vision, dental, company‑paid Long Term Disability, and Short‑Term Disability (benefits start within 30 days of hire).
New paid Maternity/Paternity/Adoption program.
Generous paid time off and 7 paid holidays.
401(k) company match.
Tuition reimbursement.
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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