Coordinator, Music Operations & Programs

Location :

1 S Grove St, Westerville, OH
Job Type:

Support Staff
Job Number:

00486
Division:

Academic Affairs
Department:

Music
Opening Date:

05/04/2026

DESCRIPTION
Otterbein University is seeking an organized and detail-oriented

Coordinator, Music Operations & Programs

to support the daily operations and programming of the Department of Music. Reporting to the Chairperson of the Music Department, this position plays a key role in coordinating events, managing logistics, and supporting faculty, students, and programs across the department.

This is a full-time, non-exempt staff position working 40 hours per week, 52 weeks per year. The Coordinator ensures the smooth execution of concerts, events, and departmental operations while supporting student engagement, communications, and administrative processes.
RESPONSIBILITIES
Program & Operations Coordination

Coordinate all programmatic and operational aspects of the music program.
Oversee and manage departmental budget and financial operations.
Coordinate and implement applied music and ensemble payroll operations.
Tabulate and distribute faculty applied and ensemble evaluation results.
Coordinate room scheduling for the Department of Music.
Schedule events and maintain departmental calendars outside of the Registrar-managed class schedule.
Events & Logistics

Manage all logistics for concerts and events, including box office operations for ticketed events.
Generate work orders and coordinate equipment moves for events in and out of Battelle.
Coordinate music events and manage event logistics in Battelle.
Communications & Marketing

Create publicity materials and concert programs.
Produce the season concert brochure and the biannual department newsletter, "Music at Otterbein."
Maintain and update the Department of Music website.
Student & Departmental Support

Supervise student employees, including stage managers and a media intern.
Coordinate auditions and campus visits for incoming music students.
Assist with planning and participate in Department of Music faculty meetings.
Additional Responsibilities

Perform other duties as assigned.
QUALIFICATIONS
To perform this role successfully, candidates must be able to execute essential duties effectively. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education & Experience

Bachelor's degree required, preferably in music or an arts-related field.
General experience in computerized systems required.
Core Competencies

Strong interpersonal and supervisory skills
Excellent organizational skills and attention to detail
Ability to work independently and collaboratively
Strong customer service orientation
Additional Skills

Excellent verbal and written communication skills, including grammar
Competency in general math
Knowledge of general office procedures and equipment
Ability to learn and use office systems and technology
Ability to exercise initiative and independent judgment
Ability to maintain confidentiality

PHYSICAL DEMANDS

Frequent sitting, speaking, hearing, and repetitive hand and wrist motion
Occasional standing, walking, stooping, or bending
Ability to lift, carry, push, or pull up to 20 pounds occasionally
Close vision required
Ability to maintain regular and predictable attendance

WORK ENVIRONMENT
Work is performed in an environmentally controlled office setting.
ADDITIONAL INFORMATION
Otterbein offers a comprehensive benefits package including:

Tuition benefit to employee, spouse or domestic partner and dependents
Accrue 4 weeks of paid vacation
10 days paid sick time
12 paid holidays plus bonus days
Medical, dental and vision insurance to you, dependents or domestic partner
Life Insurance
Defined contribution retirement plan
and much more

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.
To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff.

Benefits at Otterbein include:

Tuition benefit for employee and their dependents
Accrue 4 weeks paid vacation and 10 days paid sick time per year
12 paid holidays plus bonus days
Medical, dental, vision, life insurance for employee, dependents, or domestic partner
Disability
Defined contribution retirement plan
and much more

ABOUT OTTERBEIN UNIVERSITY:

ABOUT OTTERBEIN CAREERS and BENEFITS: