Presentation Assistant

Presentation Assistant

Performs a variety of administrative duties to support the Fair Logistics Committee (FLC). Coordinates rental equipment contracts and vendors. Conducts field layouts and measurements in support of a department or function within the organization. This is a temporary seasonal position not to exceed 122 days.
Essential Functions

Assists with general planning and preparation for the OC Fair.
Assists with layout and preparation of areas for incoming equipment or vendors, including tenting, office trailers, stages, mobile offices, fencing, restroom trailers, pipe and drape, etc. with measuring tapes, measuring devices, spray chalk and stakes.
Assists with coordinating equipment rental and deliveries.
Creates signage to assist with the installation of different tent structures around the property.
Captures photos of different equipment throughout the entire run of the OC Fair.
Assists with the communication of important dates and information to staff and vendors.
Prepares and digitizes documents and Fair materials to be archived.
Schedule: May - June (Mon-Fri*): 2 days per week, 7:00am-3:30pm June - Mid August: 4-5 days per week, 7:00am-3:30pm This schedule is subject to change due to business needs. You may be scheduled on weekends and late evenings occasionally. In addition, you may be scheduled for more or less hours than those listed above.
Qualifications

Must be at least 18 years of age or older.
Ability to use Microsoft office software; Word, Excel, PowerPoint & Outlook.
Ability to read a tape measure, measuring wheel and perform simple math.
Good customer service skills and the ability to work well with others a must. Ability to work outside the normal business day/week schedule as demanded by events and programs.
Preferences

Valid CA Driver's License
Ability to work outside the normal business day/week as demanded by events and programs.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand, and walk for extended periods of time on a variety of surfaces including grass, asphalt, and concrete. The employee must frequently use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment

Will work in a fast-paced, indoor environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet, however louder noise levels may be experienced during outdoor events and when in larger event buildings.