Executive Fashion Assistant

Founded by Vogue's Alexandra Macon, Over The Moon is the ultimate retail, registry, and editorial platform for creating a life well‑lived. What began as the aspirational source for couples getting married has grown into a cult fashion, home, and children's shopping destination as well as an elevated wedding and baby registry provider. We are entering an exciting new stage of growth and looking to expand our team.

Over The Moon is seeking a highly organized, proactive, and detail‑oriented Executive Fashion Assistant to support daily office operations, provide direct administrative support to the CEO, and assist with fashion/creative workflows including photoshoot prep, sample requests, gifting, and call‑ins.

Key Responsibilities
Executive Support

Manage the CEO's calendar, meeting schedule, and daily priorities

Assist with email organization, follow‑ups, and light correspondence as delegated

Support research projects, prep materials, and general administrative tasks

Office Management

Maintain a tidy, organized, and efficient office environment

Manage office supplies, mail, sample deliveries, office vendor communications, and daily logistics

Oversee inbound/outbound packages, including photoshoot samples, gifting, and product shipments

Support coordination between office, operations, and store teams as needed

Stylist Assistant

Client Communication & Conversion Support

Join introductory calls with new clients

Track and manage customer inquiries, ensuring timely follow‑ups

Support converting inquiries into clients through consistent communication

Act as a reliable second point of contact during client engagements especially when Head of Styling is unavailable

Track order statuses and proactively update clients on progress

Styling & Sales Support

Build carts with OTM product recommendations (outside of wedding looks) to drive onsite spend

Assist in suggesting items that complement client needs beyond core styling services

Pull and organize product selections (e.g., shoes, accessories) for review

Pull styles weekly and present selections to Head of Styling for approval

Maintain and update weekly Styling reporting including:

Onsite spend tracking

Customer inquiries → conversion rates

Photoshoot Assistant

Assist with photoshoot preparation:

Assist with mood board creation

Pull product selects along side merchandising team

Organize and track samples

Create shot lists or prep documents

Steam, prep, and organize items for shoot day

Help with on‑set support during photoshoots

Manage sample call‑ins from brands:

Draft request emails

Track inbound/outbound samples

Maintain an organized sample log

Ensure samples are returned in timely, excellent condition

Communicate with vendors regarding return tracking and image selects if applicable

Oversee and manage Pinterest

Gifting, Samples & Vendor Assistant

Handle day‑to‑day gifting requests, ensuring items are pulled, prepped, beautifully packaged, and shipped on time

Manage sample requests for editorial, marketing, and influencer needs

Maintain accurate records of what has been requested, received, used, and returned

Requirements

1-3 years of experience in an executive assistant, fashion assistant, styling, showroom, editorial, retail, or operations support role

Strong interest in fashion, luxury retail, styling, editorial, and brand storytelling

Highly organized with exceptional attention to detail and follow‑through

Ability to manage multiple projects and shifting priorities in a fast‑paced environment

Strong written and verbal communication skills with a polished, professional demeanor

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