Sales Office Administrator

About the Role
To provide efficient and professional office administration and coordination support to the Head of Sales and broader team by ensuring smooth day‑to‑day office operations, effective management of administrative processes, and accurate handling of information, documentation, and communications. The role enables operational efficiency and supports the overall productivity of the sales function.

Qualifications and Experience

Diploma or Degree in Business Administration or a related field.

3–5 years’ experience in an office administration or executive support role.

Experience supporting senior management or executives.

Experience in a structured corporate or technical environment.

Exposure to basic sales administration processes (advantageous).

Key Technical Skills

Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook).

Calendar and diary management.

Excellent planning, time management, and organisational skills.

Document control and records management.

Meeting coordination and minute‑taking.

Communication and stakeholder engagement.

Basic financial administration (invoicing, expense tracking).

Key Responsibilities

Office Coordination and Administration:

Coordinate office administrative activities to ensure smooth and efficient day‑to‑day operations in alignment with organisational procedures.

Diary and Travel Management:

Manage the Sales team’s diary and travel arrangements, prioritising administrative duties to optimise time utilisation and ensure seamless execution.

Document and Records Management:

Maintain and control office documentation and records in line with governance standards to ensure accuracy, accessibility and compliance.

Meeting and Event Coordination:

Arrange meetings, prepare agendas, and record minutes within required timelines, and provide support for product shipments for shows, events and customers.

Communication and Stakeholder Liaison:

Facilitate communication with internal and external stakeholders in a professional manner to ensure timely information flow and effective relationship management.

EEO and Diversity Statement
HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities, preference will be given to suitable candidates from designated groups.

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