Administrative & Documentation Support Specialist

Position Overview
The Administrative & Documentation Support Specialist provides critical operational and program coordination support to the U.S. Coast Guard Offshore Patrol Cutter (OPC) Project Resident Office. This role operates at the center of program execution, ensuring that administrative processes, documentation workflows, and communication channels function efficiently within a fast-paced shipbuilding and acquisition environment.

Unlike traditional administrative roles, this position directly supports program delivery by coordinating meetings, tracking action items, managing documentation, and supporting leadership communications. The specialist ensures that information flows seamlessly across stakeholders, enabling timely decision-making and execution of mission priorities.

This role requires a high level of organization, attention to detail, and the ability to manage multiple competing priorities while maintaining accuracy and professionalism. The individual must be comfortable working alongside government personnel, supporting senior leadership, and contributing to program coordination efforts that directly impact OPC delivery timelines.

Key Responsibilities

Coordinate meetings, calendars, and travel for program leadership

Prepare reports, correspondence, and briefing materials

Track action items, deliverables, and deadlines across teamsSupport data calls and information requests

Maintain document control and filing systems

Assist with internal and external communications

Support program coordination and workflow tracking

Required Qualifications

Bachelor's degree or equivalent experience

3-5 years of administrative or program support experience

Strong organizational and communication skills

Proficiency in Microsoft Office Suite

Active Secret clearance or ability to obtain one

Preferred Qualifications

Experience supporting Federal or DoD programs

SharePoint or document management experience

Experience supporting senior leadership

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