Office Manager- Continuous Post (2026)

Description
The starting wage for this position is listed above. This position is represented by ACsE/IEA-NEA: Associate of Civil Service Employees. For more information regarding salary and other details, please note the available resources.

Employees in positions allocated to this level work under direction to provide staff assistance for a major campus/university department. They function as an agent of the unit or organization by performing highly specialized administrative support duties. In-depth knowledge of the organization, programs, policies, and procedures of the unit is essential to the performance of the duties, along with the ability to use good judgment, to operate computer systems, using word processing, database, and software packages, and to exercise discretion in handling sensitive and confidential information.

Examples of Duties

Relieves the designated member(s) of the unit staff of numerous personal contacts and determines an appropriate course of action;

Reviews incoming mail for the designated member(s) of the unit staff, selects and responds to items within the scope of responsibility;

Keyboards documents containing confidential or sensitive information; transcribes and/or records confidential or sensitive information; independently composes and provides drafts of correspondence, memos, and reports that represent the position(s) of the designated member(s) of the unit staff;

Establishes and revises the calendar(s) of the designated member(s) of the unit staff, informing him/her/them of impending engagements;

Coordinates logistical arrangements relating to conferences and meetings, and prepares necessary materials and travel for the designated member(s) of the unit staff;

Establishes and maintains the confidential records and files of the designated member(s) of the unit staff;

Maintains records of unit fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures;

Assists in the creation of publications for internal and external audiences (brochures, posters, letterhead, websites, social media accounts, etc.);

Attends meetings as a delegate for the designated member(s) of the unit staff when requested;

Researches as requested and reports information which requires the evaluation of sources or the application of regulations and procedures to specific cases;

Establishes and maintains inventory records, conducting periodic checks for inventory control purposes;

Anticipates and responds to the detailed office support needs of the designated member(s) of the unit staff through the independent performance of lower level duties or supervision of assigned staff;

Plans, organizes, assigns, and reviews the work of the unit's administrative support staff and participates in their selection, training, and evaluation; coordination of searches;

Provides information to students regarding the major/minor program, such as the application process, scheduling classes, graduation requirements, etc.;

Performs duties listed in the lower level of this classification series;

Performs other related duties as assigned.

Qualifications

High school diploma or equivalent.

Two (2) years (24 months) of work experience comparable to the third level of this series.

Supplemental Information
Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Sponsorship for Work Authorization is not available.

Equal Opportunity Statement
Southern Illinois University Carbondale is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, pregnancy, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran. The university will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders, and regulations.

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