Remote Marketing Sponsorship Coordinator (Philippines Resident)

Virtual Marketing Sponsorship Coordinator
Position Type: Independent Contractor

Location: Remote, Must be located in the Philippines

Rate: $7USD/ hour

Estimated weekly hours: 5 - 15

“Wow! [Your Name Here] is the best Coordinator we’ve ever seen!”

How do you know if this is your dream work and if Fertility Bridge is your dream client? If you think you can achieve these outcomes, this just might be the place for you!

Qualification Requirements
A successful candidate will have 2–4 years of experience in customer-facing operations, account coordination, or verification-driven roles, with the ability to apply standards, manage review workflows, and communicate clearly and professionally with external partners.

Responsibilities

Monitored and responded to all customer form submissions, within 1 business day, 5 to 30 per month.

Responses delivered within Eastern US Time Zone business hours from email and LinkedIn messenger. Ensured all new customer inquiries submitted to IRH were reviewed according to IRH’s SOP and work instructions for communicating with sponsors. Categorized and tracked all incoming questions and requests in the provided Google Sheets Tracker. Ensured that any customer inquiry requiring internal input, technical support, or decision-making is passed along the same business day.

Reminded and assisted sponsors, up to 30 per month, with their sponsorship progress.

Manually sent brief reminder emails to sponsors as directed, scheduled meetings to solve inquiries via phone call within 72 hours if necessary, and logged responses or follow-up in the Google Sheets Tracker.

Verified sponsor profile submissions within 2 business days, up to 15 per week.

Reviewed Company Details Page form submissions in Airtable, verifying according to checklist for accuracy, completeness, and quality before marking as verified.

Reviewed and processed sponsor submissions within 2 business days, up to 15 per week.

Similar process for new company submissions via public intake form, marking as verified or approved after review.

Resources Provided

Sponsorship Coordinator Work Instructions

IVF Heroes Universe Shared Drive for reference materials

Customer support email

LastPass with login info for Zoom, LinkedIn, Airtable

Zoom phone number for phone calls

Airtable for referencing sponsorship activity and form submissions

Google Sheets Tracker for logging inquiries and phone calls

Automated Mailchimp email campaigns and sponsorship reminders

Company LinkedIn account to monitor incoming messages

General FAQ page with answers to most customer questions

Instructions on how to utilize and implement the FAQ page to redirect customer questions

Sponsor Company Details Page form submission guidelines and instructions

Missing email troubleshooting documentation

Sponsor Company Details Page Form verification deadline and timeline for reminders to be sent to sponsors pre-launch

Up to 5 hours/week pre-approved hours budget, from Aug-Oct 2025

Brand Manager for support and escalation

Website Coordinator for technical support and escalation

15 minute meetings with Brand Manager, Tues-Thurs for first 3 weeks, 1-2 meetings per week after week 3

Limitations / Missing Resources

Dedicated IT team for technical support

Brand Manager and Website Coordinator unavailable on Mondays

SOP and work instructions are in draft; expect issues and opportunity to improve the process

Automation effectiveness uncertain; may need to troubleshoot with sponsors

Sponsors may ask questions the coordinator does not know; must follow up within 3 business days and add to FAQ or SOP as needed.

Core Values and Expectations

Must Get, Want, and have the Capacity to achieve the outcomes aligned with the role.

Must be a plus or a plus/minus on each of the five core values of Fertility Bridge.

Leader specifies and judges the outcome.

Must be on brand with Fertility Bridge and Inside Reproductive Health brand guidelines.

Contractor must specify exactly what is required to achieve outcome.

Must be accountable in Asana.

Must create Fertility Bridge assets in Fertility Bridge drives using the account.

Contractors must be physically located in the Philippines and not prohibited from performing services for a United States employer. Applicants who are not physically located in the Philippines may be removed from consideration.

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