Proposal Group Manager - #2924

What We Offer

Excellent salary and benefits package includes medical, dental, vision, life insurance, short and long‑term disability coverage, education reimbursement, 401(k), and performance bonuses.

Employee Stock Program.

Employee Resource Groups and Programs: Young Professionals Group, Women at Wade Trim, TIE, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, Wellness Program.

Position Description
The Proposal Group Manager supports the consistency, quality, and effectiveness of proposal development across the company. The role leads day‑to‑day RFP coordination and workload management, builds strong partnerships across teams, and shapes how proposal processes, tools, and standards are developed, communicated, and adopted. The role requires sound judgment, strong organizational skills, and the ability to influence respectfully while balancing collaboration with accountability. The ideal candidate enjoys building partnerships, creating structure, and communicating clearly in a fast‑paced environment.

Typical Responsibilities

Managing proposal workload, quality, and standards:

Allocate day‑to‑day proposal workload with Area Proposal Leads, Proposal Graphics Manager, and proposal staff.

Track Go Review processes, level‑of‑effort assignments; follow up on approvals and provide direction to risk reviewers and project managers.

Develop and maintain proposal standards, best practices, templates, and supporting processes with marketing leadership.

Manage QA/QC and compliance efforts, including quality reviews of proposals, presentations, and closeout materials; refine processes while maintaining consistency.

Guide monitoring of AI tools in proposal development; collaborate with SMEs to address quality concerns, maintain prompt libraries, and support appropriate use.

Balance responsiveness to proposal support requests within established processes, priorities, and capacity, providing rationale for requests that cannot be accommodated.

Exercise professional judgment to discuss strategic pursuit decisions, promote alignment with business and workload strategy, and maintain trust and positive working relationships.

Training, adoption, and professional development:

Develop, implement, and refine proposal training programs with Area Proposal Leads and marketing leadership.

Promote adoption of proposal processes, tools, and standards by reinforcing expectations, providing guidance, and addressing barriers.

Develop and deliver proposal development training for Proposal Specialists and Area Proposal Leads; support Grow Business training within Marketing and with technical staff.

Serve as a periodic senior reviewer for Proposal Specialists and a Red Team reviewer for larger pursuits as needed.

Education

Bachelor’s degree in Communications, Marketing, or related field.

Skills/Experience

10 years of relevant professional experience.

Demonstrated ability to lead process improvement, training development, and change adoption in a collaborative environment.

Strong judgment and interpersonal skills to support goals while enforcing standards and priorities.

Excellent organizational and communication skills at all levels.

Strong data and document management skills.

Familiarity with InDesign, Adobe Acrobat, CRM/database software, Microsoft Word, Outlook, PowerPoint, SharePoint, and Teams.

Equal Opportunity Employment
Wade Trim is an Equal Opportunity Employer.

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