Artwork Process Management Specialist

No Relocation Assistance Offered

Job Number #173197 – Topeka, Kansas, United States

Who We Are
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition.

This role ensures the smooth and efficient flow of all packaging artwork throughout the production and approval lifecycle. The Specialist is responsible for monitoring, executing, and overseeing the day‑to‑day routing and approval of all packaging artwork in Colgate’s global project management system. The Specialist acts as a central coordinator, driving process adherence under pressure and liaising between cross‑functional teams and external providers to guarantee all timeline milestones and file‑to‑printer dates are met.

Responsibilities

Monitor, execute, and oversee the day‑to‑day routing and approval of all packaging artwork in the global artwork approval/project management system, ensuring completion of all required tasks by cross‑functional teams is met within the allotted KPIs and timelines.

Coordinate and facilitate artwork approvals through team communication and flow of information, alerting leadership of delays and making recommendations for mitigation steps.

Review each round of the artwork mechanical proofing, confirming readiness, and provide accurate, complete technical artwork direction/scope into the workflow tool for the artwork provider.

Review, interpret, and clarify feedback from cross‑functional teams (e.g., Marketing, Legal, Regulatory, R&D) in each round of mechanical proofs, coordinating resolution to issues or inconsistencies with external artwork providers and printers.

Lead weekly status calls with artwork provider(s) and primary business partners, such as Regional Artwork Leads and Packaging Engineering Teams.

Provide training and guidance to new and existing users of the global artwork approval system, and support continuous improvement projects for the artwork process.

Required Qualifications

BS/BA degree

2+ years of experience in artwork trafficking, project management, or artwork production

Very strong knowledge of artwork trafficking and approval processes

Very strong workflow tool usage skills

Preferred Qualifications

Strong project management, prioritization, follow‑up, attention to detail, and organizational skills.

Strong relationship building and communication skills, with proficiency in understanding and being understood by technical and non‑technical stakeholders.

Strong capabilities in continuous improvement.

Compensation and Benefits
Salary Range: $76,800.00 – $107,500.00 USD. Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit‑sharing, and long‑term incentives for Executive‑level roles.

Benefits include medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Employees also receive at least 15 vacation/PTO days (hourly employees receive 120 hours) and 13 paid holidays (vacation days prorated based on hire date). Paid sick leave is adjusted based on role and location in accordance with local laws.

Our Commitment to Inclusion
We are dedicated to fostering an inclusive environment where everyone feels a sense of belonging and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities.

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