Marketing Coordinator

Marketing Coordinator
The Marketing Coordinator provides high-quality support to the Chief of Staff and the Development and Marketing teams. This role plays a key part in keeping the departments running smoothly by supporting data entry, coordinating logistics, assisting with the development of marketing materials, and helping ensure efficient day-to-day operations.

Schedule
This position is full-time, non-exempt, five days a week in the office. No nights or weekends.

Compensation
Starting annual salary is $50,000- $55,000 based on experience. Enjoy comprehensive health benefits and our generous paid time off package.

Benefits

Flexible scheduling

Competitive salaries

Medical, Dental, and Vision

403b Retirement Plan with agency contribution after 2 years of employment

3 weeks accrued Vacation time

3 weeks accrued Sick time

13 Paid Holidays

30 personal hours

Ample free parking

Tuition reimbursement

Employee referral bonuses of up to $2,000

Job Activities
Key activities of the position are below. Additional duties may be assigned as required.

Top Key Activities

Administrative & Project Coordination Support: Provide day-to-day administrative and project coordination support to the Chief of Staff and Marketing/Development teams, including scheduling, document preparation, data entry, file management, and tracking deliverables.

Marketing Materials Development & Coordination: Assist in the planning, development, and distribution of marketing and outreach materials, including flyers, newsletters, surveys, presentations, and digital content, ensuring accuracy and brand consistency.

Internal Communications Support: Support internal communications efforts by drafting announcements, preparing presentations and meeting materials, and helping maintain consistent, timely communication across teams.

Event & Meeting Logistics Management: Coordinate logistics for internal and external meetings and events, including scheduling, materials preparation, vendor coordination, and on-site support, ensuring smooth execution.

Other Activities

Attend outreach committee meetings and assist with ordering of giveaway items for outreach events

Maintain cleanliness and organization of shared office spaces

Draft meeting presentations and minutes, and help with additional administrative tasks as needed

Other duties as assigned

Key Success Measures

Provides organized, reliable administrative and project support, ensuring efficient scheduling, accurate documentation, and timely tracking of team priorities and deliverables

Creates and distributes marketing and outreach materials with content is clear, consistent, and aligned with organizational branding

Creates internal communications and meeting materials that are timely, well-organized, and tailored to staff needs

Qualifications

Bachelor's degree preferred

Excellent interpersonal skills with demonstrated ability to communicate across all levels, including staff, vendors, and external partners

Ability to maintain confidentiality while working with sensitive information or in sensitive situations

Highly resourceful team player, with the ability to work effectively independently or as a team

Demonstrates a willingness to take on new tasks with a general attitude that no task is too small, impossible, or cannot be improved

Strong technical proficiency across a range of platforms, including Microsoft 365 (Word, Outlook, Teams, Excel, PowerPoint), Adobe Acrobat Pro, Zoom, and other web-based applications. Experience with social media platforms (LinkedIn, Facebook, Instagram), content management systems (website updates and basic publishing), email marketing systems (such as Mailchimp, Constant Contact, or similar), and familiarity with AI tools to support content creation, communication, and administrative efficiency. Comfortable learning new technologies and adapting tools to support office operations, marketing initiatives, and day-to-day coordination.

Acceptable Substitutions

High school diploma or GED plus 4 years of directly related experience.

Associates degree may substitute for 2 years of experience.

Preferred Qualifications

Experience with scheduling, document preparation, and filing systems

Experience supporting senior leadership or multiple departments

Familiarity with nonprofit, municipal, or human service environments

The ideal candidate will live in or adjacent to the MVES service area

Physical Requirements of the Job

Regular use of computer, phone, and standard office equipment

Ability to sit for extended periods and move throughout the office

Ability to lift, carry, push, or pull items up to 25 pounds

Occasional travel between office spaces/venues to pick up supplies or assist with event setups

Mystic Valley Elder Services is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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