Copy of Senior Proposal Writer/ Proposal Specialist

Senior Proposal Writer/ Proposal Specialist
SOCOTEC company is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

About the Role
SOCOTEC is seeking a Florida-based Senior Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices. This role is ideal for a proposal professional who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast‑paced AEC consulting environment.

The position may be based in any SOCOTEC Florida office location, with the expectation that the selected candidate works in‑office four days per week and may work remotely up to one day per week. Because this role supports highly visual qualification packages and RFP/RFQ responses, advanced proficiency with Adobe InDesign is required.

Responsibilities

Lead and coordinate proposals, qualification packages, letters of interest, and interview materials for private‑sector, public‑sector, municipal, institutional, and contractor‑led opportunities.

Review RFP/RFQ requirements, develop compliance outlines, identify required forms and attachments, and manage proposal schedules from kickoff through submission.

Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.

Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand‑aligned, and easy for evaluators to review.

Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.

Support Florida‑focused pursuits by developing familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.

Coordinate internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on‑time submissions.

Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.

Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.

Participate in daily proposal team check‑ins and help prioritize competing deadlines across multiple active pursuits.

Qualifications

3 to 7 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation, preferably in the architecture, engineering, construction, environmental, infrastructure, or consulting industries.

Significant hands‑on proficiency with Adobe InDesign, including document layout, master pages, paragraph/character styles, tables, image placement, and final production of polished proposal documents.

Strong writing, editing, proofreading, organization, and deadline‑management skills.

Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.

Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.

Ability to work in‑office four days per week in a SOCOTEC Florida office location.

Ability to quickly understand technical AEC services and translate them into persuasive, client‑focused proposal language.

High organization, deadline orientation, and ability to manage multiple assignments without losing accuracy or compliance details.

Strong layout judgment and ability to produce clean, professional InDesign documents without heavy oversight.

Comfortable working in person with principals and project teams, asking good questions, and moving assignments forward.

Understanding that successful proposals require both responsive writing and disciplined production.

Preferred Qualifications

Experience with AEC public‑sector procurement, especially Florida municipalities, state agencies, universities, school districts, transportation agencies, or other institutional clients.

Experience with Deltek Vantagepoint, Vision, or another AEC CRM/project database.

Familiarity with Adobe Illustrator, Photoshop, Acrobat, SharePoint, or proposal automation/content management tools.

Bachelor’s degree in marketing, communications, English, journalism, architecture, engineering, construction management, or a related field; equivalent directly relevant experience may also be considered.

APMP, SMPS, CPSM, or similar professional involvement is a plus.

Benefits
SOCOTEC offers a comprehensive benefits package that includes medical, dental, and vision coverage; 401(k); paid vacation; holidays; and opportunities for professional development. Benefits may vary by eligibility and location.

Additional Information
Job Type: Full‑Time, four days per week in‑office and up to one day per week remote.

Travel: Limited local or regional travel may be requested for proposal meetings, interviews, or business development support.

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.

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