Cinematic Arts Admin Assistant

The Administrative Assistant works under the Executive Assistant to support Cinematic Arts operations and members. He/she also serves as an ambassador of the department’s programs to visitors and contacts. Primary areas of responsibility include monitoring the front desk and administrative spaces, tracking student enrollment and Continuance Gate forms, making department purchases, and assisting with recruitment efforts. The position requires a friendly demeanor and professional appearance, a helpful spirit, good interpersonal communication skills, technological competency, the ability to prioritize and process multiple tasks simultaneously to completion, and the ability to work independently as well as in a team. Prior experience as a student in our undergraduate degree program is preferred.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Occupies front desk as department ambassador, professionally receiving visitors, answering phone calls, answering emails, and processing questions
Maintains administrative suite orderliness and administrative inventory, including printer, film library, office supplies, breakroom supplies, classroom supplies, hallway décor, and storage
Processes mail and shipments
Processes department facilities issues (non-equipment related)
Manages conference room and classroom reservations
Tasks the office student worker position
Makes purchases for department, staying current in knowledge of LU purchasing policies, procedures, and systems
Reconciles all p-card expenditures
Coordinates travel for department
Tracks student Continuance Gate submissions, decisions, and enrollments
Supports coordination of efforts for departmental promotional activities, including:

Cinematic Arts Spring Student Showcase
Department participation in LU CFAW events
Visitor Center-sponsored tours and VIP tours

Assists recruitment efforts, including occasional phone calls to potential students
Assists department personnel as time permits
Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
SUPERVISORY RESPONSIBILITIES

Oversees and tasks one student position.
QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications

Associate’s degree or two years’ experience in administrative work
Ability to speak effectively on the phone and in front of small groups
Ability to write effectively
Strong organizational skills
Strong skills in multi-tasking, prioritizing tasks, and meeting deadlines
Basic accounting skills
Competent computer skills, specifically in Microsoft Word, Microsoft Excel, internet navigation, and file management
Preferred Qualifications

Bachelor’s degree or four years’ experience in administrative work
Former student in our undergraduate degree program
Knowledge of films and filmmaking processes
Abilities and Competencies Essential to the Function of the Job

Communication and Comprehension

Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Strong organizational skills.
Competent computer skills, specifically in Microsoft Outlook, Word, Excel, internet navigation, and file management.
Problem Solving

Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Physical and Sensory Abilities

Occasionally required to travel to local and campus locations.
Frequently required to sit for extended periods to perform desk work or type on a keyboard.
Regularly required to hear and speak in order to effectively communicate orally.
Occasionally required to stand, walk, and climb stairs to move around the building.
Handle materials, reach overhead, kneel or stoop in order to conduct business.
Regularly lift 20 or fewer pounds.
WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. Lighting and noise level is similar to a movie theater.
Driving Requirements

Use of one’s personal vehicle (or LU vehicles) is required for short-distance travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.
Time Type

Full time
Location

Onsite
The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

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